HomeMy WebLinkAboutItem 20 - MinutesSTATE OF TEXAS
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The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th
day of May, 2015 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present to -wit:
William D. Tate
C. Shane Wilbanks
Sharron Spencer
Darlene Freed
Mike Lease
Chris Coy
Duff O'Dell
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with the following members of the City Staff:
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Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Tara Brooks City Secretary
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Mayor Tate announced the City Council would recess to the City Council Conferencw
Room to conduct a closed session regarding:
Item 1. Executive Session
A. Conference with City Manager and Staff to discuss and deliberate commercial and
financial information received from business prospects the City seeks to have locate,
stay, or expand in the City; deliberate the offer of a financial or other incentive; with
which businesses the City is conducting economic development negotiations pursuant
to Section 551.087, Texas Government Code.
The City Council recessed to the City Council Conference Room and began the clos
session at 6:48 p.m. The closed session ended at 7:18 p.m. i
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session. City Manager Bruno
Rumbelow stated there was no action necessary relative to conference with City
Manager and Staff under Section 551.087, Texas Government Code.
NOTE: City Council continued with the Regular portion of the Agenda in open session
in the City Council Chambers.
Item 2. Briefing on Master Street Thoroughfare Plan
Public Works Director Stan Laster presented this item and answered Council's
questions. Mr. Laster described the streets on the Thoroughfare Plan that have yet to
be completed. Mr. Laster stated that staff would work on creating a preliminary list of
projects and costs and will bring it to Council in July.
REGULAR MEETING
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Mayor Tate called the meeting to order at 7:30 p.m. in the City Council Chambers.
Council Member Darlene Freed delivered the Invocation.
Boy Scout Troop 563 posted the colors and led the Pledge of Allegiance.
Item 3. Citizen Comments
Debi Meek, 1025 Brownstone Drive, Grapevine, Texas read a note from Bruce Rider
who was unable to attend the meeting due to health concerns. Ms. Meek asked
everyone to reach out to Mr. Rider in any way they can.
Sue Franks, 412 East Wall Street, Grapevine, Texas invited Council to a Senior Citizens
Choir patriotic concert on May 21, 2015 at The REC of Grapevine.
Mayor Tate announced that Council would hear item 7 next.
Item 7. DFW International Airport to present update on FAA NexGen.
Jim Crites, Executive Vice President of Operations at DFW International Airport updated
Council on FAA NexGen which is a program that transformed how airspace was used to
guide aircraft at the airport. Mr. Crites also described education initiatives called STEM
Education for local students.
Item 4. Mayor Tate to present Grapevine Heritage Foundation's 2015
Preservation Advocacy Award Winners.
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Mayor Tate and Curtis Ratliff, Chairman of the Grapevine Heritage Foundation,
presented the Grapevine Heritage Foundation's 2015 Preservation Advocacy Awards.
The awards and 2015 recipients were:
Advocacy Award to Marty Sabota for journalism promoting heritage events;
Conservation Award to Bobby Flanagan for Nash Farm agriculture heritage;
Grapevine Township Project to Evon & Michael Harris at 404 East Worth Street;
Infill New Construction Award to Larry Marshall at 232 Austin Street;
Sharing the Vision to Pam Price for "170 Years of Grapevine History" program; and
Rehabilitation Project Award to Crystal Stom at 1213 Terrace Drive, Bellaire.
Item 5. Vick and Jackie Cox, Chairpersons, to present Main Street Fest,
Mr. and Mrs. Cox presented the 31't Annual Main Street Fest, A Craft Brew Experience,
that will take place on May 15 — 17, 2015.
Item 6. Mayor Tate to present a proclamation for National Travel and Tourism
Week.
Mayor Tate presented the proclamation to Convention and Visitors Bureau Executive
Director P.W. McCallum.
Item 8. Presentation of the Grapevine Public -Safety Facility and Council to
consider the Guaranteed Maximum Price from Manhattan Construction
Company for the construction of the Grapevine Public Safety FacilitV, and
take any necessary action.
Hal Sargent from Brinkley Sargent Wigington presented this item to Council. The
Guaranteed Maximum Price for the construction of the Grapevine Public Safety Facility
is $33,831,549. The facility will consist of 105,000 square feet to house Municipal
Court, the Police Department, the Fire Department and the Information Technology
Department on seven acres located on Ira E. Woods Boulevard. The projected
completion date of the project is February 2017.
Motion was made to approve this item as presented.
Motion: Freed
Second: Lease
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell
Nays: None
Approved: 7-0
Item 9. Consider an Interlocal Cooperation Agreement with the North Central
Texas Council of Governments for funds awarded by the Regional
Transportation Council under the 2014 Incident Management Equipment
Call for Proiects; consider an ordinance appropriating funds from the
unencumbered fund balance of the Grant Fund forthepurchase of a
forensic mapping system; and consider approval for the award of an
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informal request for quote for a forensic mapping system and technical
support, and take any necessary action.
Police Chief Eddie Salame presented this item to Council. The Interlocal Cooperation
Agreement allows for reimbursement of eligible costs of incident management
equipment and/or technology awarded by the Regional Transportation Council in the
amount not to exceed $32,262 as a result of the 2014 Incident Management Equipment
Purchase Call for Projects. The appropriation of funds will be used to purchase the
forensic mapping system. This expenditure will be reimbursed with the funds received
from the grant. GeoShack received the award of an informal request for quote for a
forensic mapping system and technical support.
Motion was made to approve this item as presented.
Motion: Freed
Second: Coy
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell
Nays: None
Approved: 7-0
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS, REVISING THE ADOPTED
BUDGET FOR THE FISCAL YEAR ENDING IN 2015,
PROVIDING FOR THE APPROPRIATION OF THE FUNDS;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
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Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. No items were removed from the consent agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations,
Item 10. Consider the mid -year appointment of Keith Spinden to the Convention
and Visitors Bureau Board.
Council Member Sharron Spencer recommended approval of the mid -year appointment.
Keith Spinden replaced Lance Marrin as the new General Manager at the Grand Hyatt.
The Grand Hyatt satisfies the CVB Board requirement for a representative from a hotel
with less than 500 rooms. This term will expire in 2015.
Motion was made to approve the consent agenda as presented.
Motion: Spencer
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05/05/15
Second: O'Dell
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell
Nays: None
Approved: 7-0
Item 11. Consider approval of a resolution authorizing the purchase of a stage
system from Sico America Inc., a sole source supplier.
Convention and Visitors Bureau Director McCallum recommended approval of the
purchase of the stage system. Staff is adding adjustable height stage risers to expand
the capability of what can be hosted in the Concord 1, 11 and III rooms where the stage is
housed. This purchase is for the addition of pieces that will allow the stage to be bigger,
and/or to lay out a runway for fashion shows hosted at the Convention Center. The new
pieces will fit side by side with the original pieces. The total amount of the stage system
will not exceed $24,074.
Motion was made to approve the consent agenda as presented.
Motion: Spencer
Second: O'Dell
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell
Nays: None
Approved: 7-0
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY
MANAGER OR THE CITY MANAGER'S DESIGNEE TO
PURCHASE A STAGE SYSTEM FROM A SOLE SOURCE
VENDOR, SICO AMERICA INC., AND PROVIDING AN
EFFECTIVE DATE
Item 12. Consider award of RFB 426-2015 for annual contracts to BWI Companies
Inc., Harrell's, LLC., Helena Chemical Company, Innovative Turf Supply
and Winfield Solutions, LLC. for horticultural chemicals and fertilizers.
Golf Director Russell Pulley and Parks and Recreation Director Kevin Mitchell
recommended approval of the annual contracts for horticultural chemicals and
fertilizers. The purpose of this contract is to establish fixed annual pricing for 74 various
types of horticultural chemicals and fertilizers to be purchased on an as -needed basis
for the Grapevine Golf Course and Parks and Recreation Department. The contracts
are for an estimated annual amount of $150,000.
Motion was made to approve the consent agenda as presented.
Motion: Spencer
Second: O'Dell
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell
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Nays: None
Approved: 7-0
Item 13. Consider an ordinance amending the Grapevine Code of Ordinances
Chapter 23 Traffic, Section 23-34 Turns Prohibited to prohibit U-turns on
eastbound State Highway 26 at Fairway Drive.
Public Works Director Laster recommended approval of the ordinance. In order to
facilitate improved traffic flow, the following changes have been made to the Fairway
Drive approach:
• Provided separate left and right turn lanes
• Installed a separate right turn signal head with a green arrow which is
activated at the same time as the eastbound State Highway 26 left turn
arrow
• Increased the morning (AM peak) green time by 15 seconds
The proposed ordinance prohibits U-turns from eastbound State Highway 26 in order to
avoid conflicts with the new right turn arrow on Fairway Drive.
Motion was made to approve the consent agenda as presented.
Motion: Spencer
Second: O'Dell
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell
Nays: None
Approved: 7-0
ORDINANCE NO. 2015-023
AN ORDINANCE OF • OF
TRAFFIC,OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE
CODE OF ORDINANCES BY AMENDING CHAPTER 23
SECTION PROHIBITED;
AUTHORIZING • OF 'A
REGULATION'CONFLICTING
EXCEEDORDINANCES; PROVIDING A PENALTY OF FINE NOT TO
THE SUM OF •' HUNDRED DOLLARS
($200.00); PROVIDING A SEVERABILITY CLAUSE;
DECLARING AN EMERGENCY AND PROVIDING A
EFFECTIVE DATE
Item 14. Consider the minutes of the April 21, 2015 Regular City Council meeting
City Secretary Tara Brooks recommended approval of the minutes as presented.
Motion was made to approve the consent agenda as presented.
Motion: Spencer
Second: O'Dell
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05/05/15
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell
Nays: None
Approved: 7-0
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Motion was made to adjourn the meeting at 8:29 pm.
Motion: Wilbanks
Second: Coy
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell
Nays: one
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 19th day of May, 2015.
Tara Brooks
City Secretary
William D. Tate
Mayor
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