HomeMy WebLinkAboutItem 14 - Janitorial ServicesAA 3
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER �7
MEETING DATE: FEBRUARY 15, 2011
SUBJECT: APPROVAL FOR RENEWAL OF PURCHASE JANITORIAL
SERVICES CONTRACT
RECOMMENDATION:
City Council to consider approval to renew a Janitorial Services Contract with Regent
Services. Expenditures will be limited to the budgeted amount for this service in the
estimated amount of $70,000.
FUNDING SOURCE:
Funds are available in account 100 - 44540 -118 -2 Building Services /Maintenance/
Professional Services.
BACKGROUND:
This contract will be established under an existing interiocal agreement with the City of
Coppell as allowed by Texas Local Government Code, Section 271.102. Bids were
taken by the City of Coppell and a contract was awarded to Regent Services under bid
Q- 0407 -01 on April 10, 2007.
Council approved award of this contract through an interiocal agreement with the City of
Coppell on November 17, 2008 enabling the City to save money from the previous
contract as well as increase the quality of services performed.
The City currently has 193,108 square feet to cover for janitorial services. The price
under the Coppell contract will be $1.081S.F. According to the National Building Service
Contractors Association, the average cost per square foot for janitorial service contracts
is $1.22/S.F. A breakdown of the current and recommended costs for each facility is
attached for review.
The contract was renewed for another year with the City of Coppell starting June 1, 2010
and ending on June 1,. 2011. This is the third of four, 12 -month renewal periods and if
approved, will coincide to end on same date with City of Coppell in four months.
Regent Services, which is a local Grapevine company, has performed these services in
the last year with satisfactory results and has agreed to renew the contract for another
contract period with no increase in pricing.
February 10, 2011 (10:45AM)
Staff recommends renewing a contract with Regent Services for janitorial services
through an interlocal contract with City of Coppell for expenditures that were budgeted
for this service in the estimated amount of $70,000.
GR
February 10, 2011 (10:45AM)