HomeMy WebLinkAboutItem 03 - Baseball Field MaterialITEM #
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER.
MEETING DATE: MARCH 1, 2011
SUBJECT: APPROVAL TO ESTABLISH A SOLE SOURCE CONTRACT FOR
THE PURCHASE OF BASEBALL FIELD MATERIAL
RECOMMENDATION:
City Council to consider establishing an annual contract to MasterTurf Products and
Services, Inc. and consider them a sole source provider for infield soil turf mixture and
conditioner that establishes fixed annual pricing. Total annual expenditures will not exceed
the budgeted amount of $30,000.
FUNDING SOURCE:
Funds are available in account 100 -43355 -312 -3 General Fund /Recreation Facilities
Maintenance /Parks Maintenance.
BACKGROUND:
This procurement will be made as a sole source in accordance with Local Government
Code Chapter 252, Subchapter B, Section 252.022 (A) (7) (A).
This request is to establish fixed annual pricing for the purchase of infield soil turf mixture
and conditioner at the City baseball fields. The MasterSeal products recommended was
tested on baseball fields in 2007108. The product material tested very well and as a result
all fields were not closed at any time during the spring and summer rains.
The material will be ordered on an as- needed basis to recondition the baseball and softball
fields and replace the infield material. MasterTurf Products and Services, Inc. is the sole
provider of the MasterSeal Products and this product cannot be purchased through
competitive bidding. Attached is the company's sole source letter.
If approved this will establish fixed annual pricing for one, 12 -month term, with four optional
12 -month renewals. This contract period would be for the initial 12 month term. MasterTurf
Products and Services, Inc. provided this service in the past with satisfactory results and is
willing to contract for another year with no increase in the current pricing.
Staff recommends approval to establish an annual contract to MasterTurf Products and
4'or Ar+oS, Inc. and consider them a cola source nmvi ier fnr infield coil turf mixture and
V4 iVV
conditioner that establishes fixed annual pricing. Total annual expenditures will not exceed
the budgeted amount of $ 30,000.
GR
Feb 03 11 02:04p MasterTurf Products 817 -605 -7761 p.2
MasterTurf Products and Service; Inc.
8456 Emerald Cir. North Richland Hills, Tx_ 761 SO {?ifice (S 17 )514.3931 Cell ( 817)929 -0166 fax (817)605-7761
February 3, 2011
Gary Roscher
Cite of Grapevine
5 01 Shady Brook Dr.
Grapevine, Tx. 76051
Dear Gary,
i
MasterTurf Products and Service, Lac. is the sole source provider of MasterSeal products
such as the following: MasterSeal Infield Mix, MasterSeal Conditioner and MasterSeal
Decomposed Granite 'Walk Path. These are a few of the products produced by MasterTurf
Products and Service, Inc.
Should you have any questions, feel free to contact me at your convenience.
1
Sinc e
i
Stan Sfandiidge, Jr_ V
MasterTurf Products and
cc, Lac.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO DECLARE
MASTERTURF PRODUCTS AND SERVICES INC A SOLE
SOURCE PROVIDER FOR MASTERSEAL PRODUCTS AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code Chapter 252,
Subchapter B, Section 252.022 (a) (7) (A) to consider items available from only one
source as an exception to the bidding requirements of the State of Texas; and
WHEREAS, Masterturf Products and Services Inc is the sole distributor of
MasterSeal Products; and
WHEREAS, the City of Grapevine, Texas has tested MasterSeal products against
other products and have used MasterSeal products on their baseball and softball fields
since 2007 resulting in a higher quality of surface that allows in a continuation of usage.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Manager, or his designee, is authorized to take all steps
necessary to establish an annual contact with Masterturf Products and Services Inc in the
total annual amount of $30,000.00.
Section 3. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 1st day of March, 2011.
APPROVED:
ATTEST:
APPROVED AS TO FORM:
RES. NO.