HomeMy WebLinkAboutItem 16 - Water Treatment PlantMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER �A
MEETING DATE: JULY 16, 2013
SUBJECT: APPROVAL OF A RESOLUTION FOR A SOLE SOURCE
PURCHASE OF REPLACEMENT CHLORINE AND
AMMONIA EQUIPMENT FOR THE WATER TREATMENT
PLANT
City Council to consider approval of a resolution authorizing the sole source purchase of
replacement chlorine and ammonia equipment from Hartwell Environmental Corporation
for the water treatment plant.
FUNDING SOURCE:
Funding for this purchase is currently available in account 200 - 43360 -534 -0 (Utility
PCMF fund) in the amount of $46,572.00.
This procurement will be made as a sole source in accordance with Local Government
Code Chapter 252, Subchapter B, § 252.022 General Exemptions (a)(7)(d).
The City of Grapevine water treatment plant has chlorine and ammonia feed systems
that were installed in 1989 when the plant was expanded. This equipment needs to be
replaced due to age and increasing repair costs. While the system has been reliable,
requiring only the annual maintenance, major components of the equipment is failing at
a greater rate, which is requiring more costly repairs and necessitates this replacement.
The City of Grapevine water treatment plant is also required to maintain a Risk
Management Plan (RMP) administered through the Environmental Protection Agency
(EPA), which is associated with having these chemicals and equipment on site.
Currently, the water treatment plant has an approved RMP plan with the EPA and it
covers the part of that plan which requires the City to have approved engineered designs
of the storage and feed system of these chemicals. If the plant changes equipment and
is not replaced with something equivalent, then we would be required to have a new
engineering design and a new EPA RMP plan to cover the new equipment.
4:59:15 PM 7/10/2013
RESOLUTION NO.
u6AM Mont e A
a ou
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO APPROVE THE
SOLE SOURCE PURCHASE OF REPLACEMENT CHLORINE
AND AMMONIA EQUIPMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by Texas Local Government Code Chapter 252,
Subchapter B, § 252.022. General Exemptions (a)(7)(d) to purchase said equipment on a
sole source basis; and
WHEREAS, the sole source purchase is necessary because the water treatment
equipment needs to be replaced with the same brand equipment due to additional costs
associated with replacing it with another brand of equipment.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the sole
source purchase from Hartwell Environmental Corporation for Severn Trent Services -
Capital Controls for replacement chlorine and ammonia equipment at a cost of
$46,572.00.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the emergency repair that was made on said water pump.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 16th day of July, 2013.
F.1191 •Z•r l
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