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HomeMy WebLinkAboutItem 16 - Minutes ITEM µ! STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City;of Grapevine, Texas met in Executive Session on this the 3rd day of July, 2007 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware ' Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A)pending litigation relative to Davis v Grapevine under Section 551.071 and (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.086, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.086 Texas Government Code. Regarding Item (A) pending litigation relative to Davis v. Grapevine, City Manager Rumbeiow requested authorization for the City Manager to proceed with the resolution of the James Davis v. City Grapevine lawsuit in the amount of$55,000.00. 07/03/07 Council Member Freed, seconded by Council Member Johnson, offered a motion to authorize the City Manager to settle the lawsuit in the amount of$55,000.00. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. NOTE: Council Member Johnson retired as a Council Member after completion of the Executive Session. Mr. Mike Lease was sworn in as Council Member, Place 3 after completion of the Executive Session. ADJOURNMENT Council Member Freed, seconded by Council Member Wilbanks, offered a motion to adjourn the meeting at 7:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of July, 2007. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary - 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd day of July, 2007 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:30 p.m. INVOCATION Mayor Pro Tern Ted R. Ware delivered the Invocation. ITEM 1. OATH OF OFFICE City Secretary Linda Huff administered the Oath of Office to re-elected Council Member, Place 4, Darlene Freed and to newly elected Council Member, Place 3, Mike Lease. Mayor Tate then presented Ms. Johnson with a plaque from the City Council and Staff for her nine years of service to the community and resolutions from State Senator Jane Nelson and State Representative Vicki Truitt. Ms. Johnson then expressed her appreciation to the Mayor and City Council, City Staff and citizens for their encouragement and support during her term as a Council Member. Council Member Mike Lease then joined the Mayor and City Council Members at the dais. 07/0307 ITEM 2. ORDINANCE APPROVE GRAPEVINE 4B ECONOMIC DEVELOPMENT CORPORATION BYLAWS Administrative Services Director Bill Gaither recommended that the City Council adopt an ordinance authorizing and approving the Grapevine 4B Economic Development Corporation Bylaws. The bylaws will specify all the operating powers and guidelines for the Corporation, its Board of Directors and officers. The 4B Bylaws were adopted by the Grapevine 4B Economic Development Corporation at an earlier meeting of the 413 Board with an amendment to Section 5.2 Insurance to add an errors and omissions clause. City Manager Rumbelow stated that the following officers were appointed: President, William D. Tate; Vice President, C. Shane Wilbanks; Secretary, Linda Huff; and Treasurer, Bill Gaither. Council Member Spencer, seconded by Council Member Wilbanks, offered a motion to adopt the ordinance approving the Grapevine 413 Economic Development Corporation Bylaws with the amendment approved by the 413 Board. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ORDINANCE NO. 2007-35 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING AND APPROVING THE BYLAWS FOR THE GRAPEVINE 4B ECONOMIC DEVELOPMENT CORPORATION; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 3. APPROVE INTERLOCAL COOPERATION AGREEMENT CITY AND GRAPEVINE 4B ECONOMIC DEVELOPMENT CORPORATION Administrative Services Director Gaither recommended approval of an Interlocal Cooperation Agreement between the City and the Grapevine 413 Economic Development Corporation. The Agreement provides that the City Manager is the Executive Director of the Corporation and for him to access all City employees and services as needed to conduct business for the Corporation. Should there be the need to hire outside professionals such as attorneys, engineers, architects, etc., the Corporation will enter separate contracts with those individuals or companies and pay them directly for their services. The Agreement also provides that the Corporation pays 7.5% of Corporation 413 tax revenues remaining after the appropriate amount is paid to The T for the commuter rail project. This fee is similar to the administrative fee paid by other funds for day to day costs of doing business. The annual administrative fee for FY08, for example, is estimated at $196,875. The 4B Board approved the Interlocal Agreement at an earlier 4B meeting. Council Member Wilbanks, seconded by Council Member Freed, offered a motion to approve the Interlocal Cooperation Agreement between the Grapevine 4B Economic 2 07/0307 Development Corporation and the City. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 4. Renew Temporary Employment Annual Contract, Temporaries of Texas Administrative Services Director recommended approval of the renewal of Temporary Employment Annual Contract to Temporaries of Texas. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Item 5. Consideration of Minutes City Secretary recommended approval of the minutes of the May 30, June 4,19, 20 and 25, 2007 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None ADJOURNMENT Council Member Freed, seconded by Council Member Wilbanks, offered a motion to adjourn the meeting at 7:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of July, 2007. 3 07/0307 � APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 4