HomeMy WebLinkAboutItem 12 - MowerslTr= 1;L
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGERZ�1—
MEETING DATE: MARCH 15, 2011
SUBJECT: APPROVAL OF THE PURCHASE OF REPLACEMENT
MOWERS FOR PARKS AND RECREATION THROUGH AN
INTERLOCAL AGREEMENT WITH THE LOCAL GOVERNMENT
PURCHASING COOPERATIVE (BUYBOARD)
RECOMMENDATION:
City Council to consider approval of the purchase of replacement mowers for the Parks
and Recreation Department from Professional Turf Services through an interlocal
agreement with Local Government Purchasing Cooperative (Buyboard). The total cost
of this purchase is not to exceed $72,490.31.
FUNDING SOURCE:
Funds are available in 325 -48860 -312 -11 (Capital Fund /Parks and RecreationfMachine
Purchase Fund) in the amount of $85,000.
BACKGROUND:
This purchase will be made in accordance with an existing interlocal agreement with the
Local Government Purchasing Cooperative (Buyboard.com) as allowed by Texas Local
Government Code, Section 271.102. Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to the vendor shown
below under contract number 292 -08. The Interlocal Agreement and Cooperative
Purchasing Agreement satisfy all bidding requirements under the Local Government
Code.
The purpose of this request is to approve the purchase of replacement mowers in the
Parks and Recreation Department that are seven to 12 years old, past their life
expectancy criteria. Maintenance has become cost prohibitive.
The Toro 5510 will replace an existing smaller and less productive Toro that is 12 years
old. Both the Toro Workman MD and the Toro 5040 will replace similar models and are
seven and nine years old. The replacement criteria for these mowers are five to seven
years.
March 10, 2011 (11:06AM)
Staff recommends approval of the purchase of replacement mowers for the Parks and
Recreation Department from Professional Turf Services through an interlocal agreement
with Local Government Purchasing Cooperative (Buyboard). The total cost not to
exceed $72,490.31.
XV
March 10, 2011 (11:06AM)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
PARK MOWERS THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a Cooperative Purchasing Program Agreement with other qualified entities in
the State of Texas; and
WHEREAS, the Local Government Purchasing Cooperative (Buyboard.com) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal Agreement
with the Local Government Purchasing Cooperative (Buyboard.com) and wishes to utilize
established contracts meeting all State of Texas bidding requirements; and
WHEREAS, the Local Government Purchasing Cooperative (Buyboard.com) has
established a contract, #292 -08, with Professional Turf Services; and
WHEREAS, the Parks Department's specifications are such, through staff
evaluation, that the only manufacturer that can meet the specification is The Toro
Company.
NOW THEREFORE; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE., TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of three mowers from Professional Turf Products through an Interlocal Agreement with the
Local Government Purchasing Cooperative (Buyboard.com) not to exceed $72,490.31.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 15th day of March, 2011.
APPROVED:
ATTEST:
APPROVED AS TO FORM:
RES. NO. 2
PROFFSSION.AL
TURF PBU -cTS L
Professional Turf Products, L.P.
1010 N. Industrial Blvd.
Mess, Texas 76039
(888) 776 -8873 ext. 5410 // Fax (817) 785 -1901
Submitted by-Will Dutton
duttonw @proturf.com
Quotation
1ewt XM M
Ship To
city of Grapevine
Date
1127/2011
Corp.Account
GSA / BUYBOARD
Sales Tax Rate
08712
Contact
Rusty Walker
Destination Charges
Mid- MountASM
Address
08765
Trade -in Allowance
1
city
Grapevine
Finance
08758
state
Tx
Comments:
Corporate Account
Yes
Izip
I
buyhoard contract number 292 -08
Tele hone
Variable Orifice Kit
Fax
FRGHT_Ig
Part Model # Description Unit Price Extension
Reel Mowers
1 03680 Reelmaster 5510
5 03681 8 Blade Fairway DPA Cutting knit .
1 110 -8860 2 Post ROPS Kit
1 30359 Universal Mount Sunshade (requires CrossTrax All -wheel Drive
Kit or 2 post BOPS Kit)
SandPro
$
22,259.84
1
08705
Sand Pro 5040
1
08712
Front Lift Frame ASM
1
08731
Mid- MountASM
1
08765
mid mount edger
1
08756
Drag Mat Carrier System
1
08758
Coco Mat
1
08781
Rear Remote Hydro
1
08782
Front Remote Hydraulics
1
112 -1433
Variable Orifice Kit
1
FRGHT_Ig
Freight for large Rahn Groomers
1
LB -100
Lip Broom
Workman
1
07279
Workman MD (California CARB Compliant)
1
07335
MD /MDX Electric Cargo Bed Lift Kit
Rm 5510 $ 41,639.09
Setup /Delivery $ 804.59
Total $ 42,443.68
SandPro
$
22,259.84
Setup /Delivery
$
473.79
Total
$
22,733.63
Workman
$
7.170.00
SetnD /Deiivery
$
143.00
Total
$
7.313.00
GrandTotal $ 72.490.31
Confidential Properly of Professional Turf Products Page 1 of 4