HomeMy WebLinkAboutItem 14 - Cartegraph SoftwareMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: FEBRUARY 15, 2022
SUBJECT: SOFTWARE CONTRACT RENEWAL FOR CARTEGRAPH OMS
SOFTWARE
RECOMMENDATION: City Council to consider approving year two of a three-year contract
renewal for software updates, software support and software maintenance
with Cartegraph OMS Software for the Public Works Department
operations and asset management system.
FUNDING SOURCE: Funds are available in the General Fund (Public Works) and Utility
Enterprise Fund in an amount estimated to be $66,950.
BACKGROUND: Public Works has utilized Cartegraph Navigator as its work order
management system since 2007. In 2016, Cartegraph retired the
Navigator software package and transitioned to Cartegraph OMS which is
a web -based application. There are 55 licenses in use throughout the
department.
On March 2, 2021 Council approved a three-year contract with
Cartegraph to lock in renewal prices for a three-year period. This action is
to authorize spending $61,800 of budgeted departmental funds for year
two renewal.
This year we have added integration of 811 services into our Cartegraph
suite of software. Texas law requires anyone intending to excavate deeper
than 16 inches must call TX811 to request all buried utility lines be marked
by participating utility owners. Grapevine is a member of that TX811
system so that we can be notified of when these types of requests are
made as a part of our overall damage prevention strategy as it pertains to
City -owned infrastructure. A Purchase Agreement was signed by staff on
12-8-21. The subscription costs for this year is an additional $5,150 to the
Cartegraph software costs.
Cartegraph is the sole source provider of maintenance for this software.
This procurement will be a sole source contract in accordance with Local
Government Code Chapter 252, Subchapter B, Section 252.022 (a)(7)(A)
as approved by City Council in October of 2006.
Staff recommends approval.