HomeMy WebLinkAboutItem 09 - Utility BillingMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: FEBRUARY 15, 2022
SUBJECT: ANNUAL CONTRACT FOR UTILITY BILL PRINTING, MAILING AND
OFFSET PRINTING SERVICES
RECOMMENDATION: City Council to consider the approval for an annual contract for utility bill
printing, mailing, and offset printing services with DataProse, Inc. for the
Fiscal Services Department.
FUNDING SOURCE: Funds are available in the Utility Enterprise fund for an annual estimated
amount of $90,000.
BACKGROUND: The purpose of this contract is to establish fixed annual pricing for printing
and mailing for the monthly City water/utility bills.
Purchases will be made as required and in accordance with an interlocal
agreement with the City of Plano, Texas as allowed by Texas Local
Government Code, Chapter 271 and Texas Government Code, Chapter
791.
Bids were taken by the City of Plano, Texas and a contract was awarded
to DataProse, Inc. on January 24, 2022. The Purchasing and Utility Billing
staff reviewed the contract for specification compliance and determined
that this contract would provide the best product, service, and pricing for
meeting the needs of the City. The contract is for an initial one-year period
with nine one-year renewal options. The City has utilized DataProse, Inc.
for these services for the last five years with positive results.
Staff recommends approval.
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