HomeMy WebLinkAbout2015-06-02 Regular MeetingAGENDA
CITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING
TUESDAY, JUNE 2,2015
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
5:30 p.m.
Dinner - City Council Conference Room
6:00 p.m.
Call to Order - City Council Chambers
6:00 p.m.
Executive Session - City Council Conference Room
6:45 p.m.
Workshop — City Council Chambers
7:30 p.m.
Regular Meeting - City Council Chambers
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City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects
the City seeks to have locate, stay, or expand in the City; deliberate the
offer of a financial or other incentive; with which businesses the City is
conducting economic development negotiations pursuant to Section
551.087, Texas Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
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2. Quality of Life projects.
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REGULAR MEETING: 7:30 p.m. - City Council Chambers
INVOCATION: Council Member Chris A
4. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments by completing a Citizen Appearance Request form with
the City Secretary. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
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• Grapevine Lake flooding ••
7. Elect a Mayor Pro Tern for 2015-2016 and take any necessary action.
8. Consider an Interlocal Agreement for fiber optic installation with Grapevine
Colleyville ISD and an ordinance appropriating funds for the project and take
any necessary action.
9. Consider a resolution approving the Local Project Advance Funding
Agreement (LPAFA) with Texas Department of Transportation (TXDOT) to
establish funding participation levels for the State Highway 114 Green Ribbon
Project and take any necessary action.
10. Consider an easement for a hiking/biking trail with EastGroup Properties for the
trail linkage to The REC of Grapevine from the existing Northfield Trail, and
authorize the City Manager to execute the necessary documents and take any
necessary action.
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City
Manager, or his designee, to implement each item in accordance with Staff
recommendations.
11. Consider a resolution for the purchase of virtual desktop storage support from
Alexander Open Systems, Inc. through a contract established by the State of
Texas Department of Information Resources (DIR) Cooperative Contracts
Program. City Manager recommends approval.
12. Consider the minutes of the May 19, 2015 Regular City Council meeting. City
Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open
session following conclusion of the executive session.
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at
817.410.3182 at least 24 hours in advance of the meeting. Reasonable
accommodations will be made to assist your needs.
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
1 hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on May 29, 2015
by 5:00 p.m.
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LU
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STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd
day of June, 2015 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present to -wit:
William D. Tate
Mayor
C. Shane Wilbanks
Mayor Pro Tem
Darlene Freed
Council Member
Mike Lease
Council Member
Chris Coy
Council Member
Duff O'Dell
Council Member
constituting a quorum with Council Member Sharron Spencer absent, with the following
members of the City Staff:
Bruno Rumbelow
City Manager
Jennifer Hibbs
Assistant City Manager
John F. Boyle, Jr.
City Attorney
Matthew Butler
Assistant City Attorney
Tara Brooks
City Secretary
Call to Order
Mayor Tate called the meeting to order at 6:00 p.m.
Council Member Mike Lease arrived at 6:03 p.m.
EXECUTIVE SESSION
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
Item 1. Executive Session
A. Conference with City Manager and Staff to discuss and deliberate commercial and
financial information received from business prospects the City seeks to have locate,
stay, or expand in the City; deliberate the offer of a financial or other incentive; with
which businesses the City is conducting economic development negotiations pursuant
to Section 551.087, Texas Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:04 p.m. The closed session ended at 7:05 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session. City Manager Bruno
06/02/15
Rumbelow stated there was no action necessary relative to conference with City
Manager and Staff under Section 551.087, Texas Government Code.
NOTE: City Council continued with the Regular portion of the Agenda in open session
in the City Council Chambers.
Item 2. Quality of Life projects. City Manager Rumbelow presented this item to
Council. Mr. Rumbelow reviewed the recent Quality of Life Survey results and the
projects that were adopted with the FY2015 budget. The fund balance for the Quality of
Life at the end of FY2015 is $7,422,350. Council requested staff do some preliminary
planning of the high priority items.
Item 3. Rockledge Park Master Plan update. Parks and Recreation Director
Kevin Mitchell presented this item to Council. The Master Plan for Rockledge was
created in conjunction with Texas Parks and Wildlife. After meeting with the Texas
Parks and Wildlife Department and Army Corp of Engineers, staff will develop a Pro
Forma/Business Plan.
Call to Order
Mayor Tate called the meeting to order at 7:35 p.m. in the City Council Chambers.
Invocation
Council Member Chris Coy delivered the Invocation.
Pledge of Allegiance
Boy Scout Troop 7 posted the colors and led the Pledge of Allegiance.
Item 3. Citizen Comments
Bruce Shields, 1011 North Lucas Drive, Grapevine, Texas asked Council to look into
problems he is having with animal control.
Dan Schack, 3525 Hightimber Drive, Grapevine, Texas requested Council leave the
Stage 1 drought restrictions in place.
Mayor Tate announced that Council would hear item 6 next.
Item 6. Grapevine Lake flooding update. Fire Chief Darrell Brown introduced
Emergency Management Coordinator Liz Dimmick. Ms. Dimmick updated Council on
the current flood conditions regarding Grapevine Lake. With the May rain event,
Grapevine Lake crested at 561.55 feet on June 1, 2015 which required the opening of
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06/02/15
the spillway. Ms. Dimmick showed pictures and videos of the flooding at various City
parks, the Golf Course and Fairway Drive. Ms. Dimmick described the work that the
flood team is doing to keep citizens safe and informed of the closings.
Chief Financial Officer Greg Jordan updated Council on the financial impact of the flood
on the Golf Fund and Lake Parks Enterprise funds. Mr. Jordan described the City's
insurance policies relative to the flood, damage at the parks and loss of revenue. Mr.
Jordan and Ms. Dimmick went over the requirements to receive federal funding.
GIS Manager John Hunt and GIS Developer Michael Rogers demonstrated maps that
are available for the public to view on the City's website that highlight the flooded areas.
Item 5. Parks and Recreation Department update. City Manager Rumbelow
stated this item would be moved to the next Council meeting.
Item 7. Elect a Mayor Pro Tem for 2015-2016 and take any necessary action
Motion was made to elect C. Shane Wilbanks as Mayor Pro Tem.
Motion: Coy
Second: Lease
Ayes: Tate, Freed, Lease, Coy and O'Dell
Nays: None
Abstains: Wilbanks
Approved: 5-0-1
Item 8. Consider an Interlocal Agreement for fiber optic installation with Grapevine
Colleyville ISD and an ordinance appropriating funds for the oroiect and take anv
necessary action. Assistant City Manager Jennifer Hibbs presented this item to
Council. The project will be a joint effort with the School District to install fifty-seven
miles of fiber to connect City facilities and schools. The total project cost is $5,003,484.
Dr. Robin Ryan, Superintendent of Grapevine Colleyville ISD, stated the school district
is excited about this project and appreciated the opportunity to partner with the City.
Motion was made to approve the Interlocal Agreement and ordinance.
Motion: Freed
Second: Coy
Ayes: Tate, Wilbanks, Freed, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS, TO APPROPRIATE $625,000 IN
THE TAX INCREMENT FINANCING DISTRICT
REINVESTMENT ZONE NUMBER ONE, AUTHORIZE THE
TRANSFER OF FUNDS, AND APPROPRIATE $625,000 IN
THE CAPITAL PROJECT GENERAL FACILITIES FUND;
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06/02/15
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
Item 9 Consider a resolution approving the Local Proiect Advance Funding
Agreement (LPAFA) with Texas Department of Transportation (TXDOT) to establish
funding participation levels for the State Highway 114 Green Ribbon Project and take
any necessary action. Parks and Recreation Director Mitchell presented this item to
Council. The total project cost for phase one is $1,000,000. The City's share is
$177,000 which includes engineering design and construction. The estimated monthly
maintenance costs will range from $1,500 - $2,500.
Motion was made to approve the resolution approving the Local Project Advance
Funding Agreement.
Motion: Wilbanks
Second: Coy
Ayes: Tate, Wilbanks, Freed, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
RESOLUTION NO. 2015-034
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING A LOCAL
TRANSPORTATION PROJECT ADVANCE FUNDING
AGREEMENT WITH THE TEXAS DEPARTMENT OF
TRANSPORTATION ADDRESSING FUNDING PARTICIPATION
LEVEL AND PROJECT SCOPE FOR THE LANDSCAPE
IMPROVEMENTS OF STATE HIGHWAY 114 FROM WILLIAM D.
TATE AVENUE TO MAIN STREET IN THE CITY OF
GRAPEVINE; AND PROVIDING AN EFFECTIVE DATE
Item 10. Consider an easement for a hiking/biking trail with EastGroup Properties
for the trail linkage to The REC of Grapevine from the existing Northfield Trail, and
authorize the Citv Manaqer to execute the necessary documents and take any
necessary action. Parks and Recreation Director Mitchell presented this item to
Council. The easement will tie the Northfield Trail to The Rec of Grapevine trail system.
Motion was made to approve the easement.
Motion:
Freed
Second:
Lease
Ayes:
Tate, Wilbanks, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
Consent Agenda
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
C!
06/02/15
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. No items were removed from the consent agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 11. Consider a resolution for the purchase of virtual desktop storage support
from Alexander Open Systems, Inc. through a contract established by the State of
Texas Department of Information Resources (DIR) Cooperative Contracts Program
City Manager Rumbelow recommended approval of the purchase of virtual desktop
storage support in an amount not to exceed $21,829.28.
Motion was made to approve the consent agenda.
Motion:
O'Dell
Second:
Lease
Ayes:
Tate, Wilbanks, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
RESOLUTION NO. 2015-035
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY
MANAGER OR THE CITY MANAGER'S DESIGNEE TO
PURCHASE VIRTUAL DESKTOP STORAGE SUPPORT
THROUGH A STATE OF TEXAS DEPARTMENT OF
INFORMATION RESOURCES (DIR) CONTRACT
PROGRAM AND PROVIDING AN EFFECTIVE DATE
Item 12. Consider the minutes of the May 19, 2015 Regular City Council meeting
City Secretary Tara Brooks recommended approval of the minutes.
Motion was made to approve the consent agenda.
Motion:
O'Dell
Second:
Lease
Ayes:
Tate, Wilbanks, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
D
Motion was made to adjourn the meeting at 8:39 pm.
Motion:
Wilbanks
Second:
Freed
Ayes:
Tate, Wilbanks, Freed, Lease, Coy and O'Dell
Nays:
None
Approved:
6-0
06/02/15
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 16th day of June, 2015.
ATTEST:
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Tara Brooks
City Secretary
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Will am D. Tate
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Mayor
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