HomeMy WebLinkAboutItem 11 - Backhoe LoaderITEM # ff_
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER'
MEETING DATE: APRIL 5, 2011
SUBJECT: APPROVAL OF A RESOLUTION TO PURCHASE A BACKHOE
LOADER FOR THE WASTEWATER DIVISION THROUGH AN
INTERLOCAL AGREEMENT WITH THE LOCAL GOVERNMENT
PURCHASING COOPERATIVE (BUYBOARD)
RECOMMENDATION:
City Council to consider approval of a resolution to purchase a 2011 Caterpillar Backhoe
loader with attachments for the Wastewater division of Public Works from Holt Cat
through an interlocal agreement with the Local Government Purchasing Cooperative
(Buyboard). The total cost of this purchase is not to exceed $89,648.
FUNDING SOURCE:
Funding for this expenditure is available in account 325 -48910 -531 -11 Capital
Equipment /Machine Purchase Fund /FY2011 Capital Acquisitions /Motor Vehicles.
BACKGROUND.:
This purchase will be made in accordance with an existing Interlocal Agreement with the
Local Government Purchasing Cooperative (Buyboard_com) as allowed by Texas Local
Government Code, Section 271.102 Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Holt Cat under
contract number 345 -10. The Interlocal Agreement and Cooperative Purchasing
Agreement satisfy all bidding requirements under the Local Government Code.
Council approved the Vehicle and Equipment Replacement List for FY 2011. This list
includes the replacement of unit 31206 Backhoe Loader. This unit meets the Fleet
Replacement Criteria in life cycle cost, time in service and special circumstances. This
unit is used at the wastewater treatment plant for on -site material handling and off -site
excavating and debris removal. The Wastewater division will also use this equipment for
concrete breakout and pavement removal.
This request is for a 2011 Caterpillar 420E Backhoe Loader wl hammer attachment.
This unit is a highly utilized piece of Wastewater equipment and replacement will be of a
superior quality that meets the requirements and needs.
March 30, 2011 (9:09AM)
Staff recommends approval of the purchase of a 2011 Caterpillar Backhoe Loader with
attachments for the Wastewater division of Public Works from Holt Cat through an
interlocal agreement with the Local Government Purchasing Cooperative (Buyboard).
The total cost of this purchase is not to exceed $89,648.
GR
March 30, 2011 (8:56AM)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
CATERPILLAR BACKHOE LOADER THROUGH AN
ESTABLISHED INTERLOCAL AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a Cooperative Purchasing Program Agreement with other qualified entities in
the State of Texas; and
WHEREAS, the Local Government Purchasing Cooperative (Buyboard.com) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal Agreement
with the Local Government Purchasing Cooperative (Buyboard.com) and wishes to use
established contracts meeting all State of Texas bidding requirements; and
WHEREAS, the Local Government Purchasing Cooperative (Buyboard.com) has
established a contract with Holt Cat, Inc., contract #345 -10, for Road and Bridge
equipment.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of a Caterpillar Backhoe Loader through an Interlocal Agreement with the Local
Government Purchasing Cooperative (Buyboard.com) for $89,648.00.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said products and services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 5th day of April, 2011.
APPROVED:
ATTEST:
APPROVED AS TO FORM:
RES. NO.