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HomeMy WebLinkAboutItem 13 - MinutesITEM # STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 5th day of April, 2011 at 6 :30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Doug Conner Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:30 p.m. ITEM 1. CONVENTION & VISITORS BUREAU UPDATE Convention & Visitors Bureau Director P. W. McCallum continued with his presentation from March 1 st regarding the Convention & Visitors Bureau update. He gave an overview of the plans for the new Bureau offices that are located at 626 South Main Street and how the buildings will tie into the Museum and Artisan District on Main Street and north and south of the railroad. The Historic District will be linked through the West Hudgins Street corridor to Nash Farm on Ball Street. The plan is to have the new Bureau building open in June. Public Works Director Matt Singleton briefed the City Council regarding the proposed West Hudgins Street pedestrian corridor and the possibility of a trolley to provide service from the Historic District to Nash Farm. There was no formal action taken by the City Council. ADJOURNMENT 04/05/11 Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:20 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of April, 2011. ATTEST: Linda Huff City Secretary E APPROVED: William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 5th day of April, 2011 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs Doug Conner Linda Huff CALL TO ORDER City Manager Assistant City Manager Assistant City Attorney City Secretary Mayor Tate called the meeting to order at 7 :21 p.m. IT 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the City Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT 04/05/11 Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:45 p.m. The motion prevailed by the following vote: Ayes; Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of April, 2011. ATTEST: Linda Huff City Secretary 2 APPROVED: William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of April, 2011 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Doug Conner Assistant City Attorney Linda Huff City Secretary CALL.TO ORDER Mayor Tate called the meeting to order at 7:42 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Pro Tem Wilbanks delivered the Invocation and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS, MS. MARY LOU GILMORE Ms. Mary Lou Gilmore, 431 North Scribner, #16, stated her objection to the award of Bid 365 -2011 Vineyards Restroom and Cabin House Cleaning Services Annual Contract to Regent Services as they are the highest bidder. She stated that her company is the lowest bidder and has been performing cleaning services in City parks for 16 years. She requested the item be removed from the Consent Agenda for full discussion. ITEM 1B. CITIZENS COMMENTS, MS. KATHLEEN THOMPSON Ms. Kathleen Thompson, 1570 Dublin Circle, stated she was a candidate for City Council, Place 6, and questioned if the Council is receiving a monthly stipend without submitting receipts and whether this is being reported to the Internal Revenue Service as pay to the Council. 04/05/11 Mayor Tate responded that this was not an item on the agenda, therefore, could not be discussed. He asked that City Manager Bruno Rumbelow visit with Ms. Thompson. ITEM 1. PRESENTATION CHILD ABUSE PREVENTION MONTH Mayor Tate presented a proclamation to Ms. Katy Tomlinson, Education Coordinator for Alliance For Children, declaring April as Child Abuse Prevention Month. Ms. Tomlinson expressed her appreciation to the City Council and the City of Grapevine for their support of the Alliance for Children Center. ITEM 2. AUTHORIZE RENOVATIONS. STATION MASTER'S HOUSE Convention & Visitors Bureau Director P. W. McCallum recommended approval of renovations of the Station Master's. House at 624 South Dooley Street in the amount of $65;000.00. In order to continue the development of the museum district and Cotton Belt Railroad District, the offices of the Texas Wine & Grape Growers Association and the Dallas Fort Worth Area Tourism Council need to be relocated to the Station Master's House. The organizations will pay rent and utilities to be in the renovated facility. Mayor Pro Tern Wilbanks, seconded by Council Member Freed, offered a motion to approve the renovations as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 3. RESOLUTION AUTHORIZE PURCHASE FIRE BOAT AND TRAILER Fire Chief Steve Bass recommended approval of a resolution authorizing the purchase of a 28 foot aluminum hull Fire Boat with an enclosed center console and trailer from SeaArk Marine in the amount of $170,577.00 through Schedule 84 of the Federal GSA Program. Overall response volume for the Fire Department on Grapevine Lake has increased considerably over the past 21 years and the types of property, including boats and marina property, have increased in size and complexity over the years. The Grapevine Fire Department also responds to dive rescue /recovery operations at the lake. Motion by Council Member Freed, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011 -22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGERS' DESIGNEE TO PURCHASE A NEW FIRE BOAT THROUGH AN ESTABLISHED 2 04/05/11 COOPERARATIVE PURCHASING PROGRAM AND PROVIDING AN EFFECTIVE DATE ITEM 4. RESOLUTION, AUTHORIZE PURCHASE, PORTABLE MESSAGE SIGNS Public Works Director Matt Singleton recommended approval of the purchase of four portable message signs from American Signal Company in the amount of $71,318.92 through an interlocal agreement with the Houston - Galveston Area Council. The units will meet the needs of the City to provide traveler information and traffic management direction to motorists. The trailer- mounted units are similar to the units used in construction areas, and to units which the City has regularly rented in the past in support of various festivals and special events. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011 -23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE FOUR PORTABLE MESSAGE SIGNS THROUGH AN ESTABLISHED iNTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to considerwas the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. ltem 13 Award Bid 364 -2011 Traffic Signs, Blanks and Sheeting Hardware Annual Contract was removed by Council Member Freed and Item 14 Award Bid 363 -2011 Vineyards Restroom and Cabin House Cleaning Services Annual Contract was removed at the request of Ms. Mary Lou Gilmore from the Consent Agenda. Adoot -An -Area Aareements. Ge Parks & Recreation Advisory Board and Parks & Recreation Director recommended approval of Adopt -An -Area agreements with Gene and Joan Bledsoe for a portion of Mustang Drive and with Mr. Austin Williams for the Environmentally Sensitive Area at Lakeview Park. 04/05/11 Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 6, Declare Certain Property Surplus, Authorize Sale Administrative Services Director recommended approval of declaring certain property as surplus and authorizing the sale of said surplus property. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 7. . Resolution, Authorize Purchase, Outboard Motors Fire Chief recommended approval of a resolution authorizing the purchase of two outboard motors in the amount of $26,506.00 from Mercury Marine through a cooperative agreement with the State of Texas Co -op Purchasing Program (TxSmartBuy). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011 -24 A RESOLUTION OF THE CITY COUNCIL. OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGERS' DESIGNEE TO PURCHASE TWO OUTBOARD MOTORS FOR THE FIRE DEPARTMENT'S NEW FIRE BOAT THROUGH AN ESTABLISHED COOPERARATIVE AGREEMENT AND PROVIDINGAN EFFECTIVE DATE Item 8. Resolution, Authorize Purchase, 2011 Ford. F -550 Truck Public Works Director recommended approval of a resolution authorizing the purchase of a 2011 Ford F -550 truck in an amount not to exceed $99,000.00 from Philpott Motors for the Waste Water Division through an interlocal agreement with the Local Government Purchasing Cooperative (Buyboard). 0 04/05/11 Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011 -25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A 2011 FORD F -550 THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 9.. .. Resolution, Authorize Purchase, Water Treatment _Plant Transformer and Electrical Panel Public Works Director recommended approval of a resolution authorizing the purchase of Water Treatment Plant replacement and upgrade of a transformer and electrical panel in an amount not to exceed $18,600.00 from Core Construction through an established interlocal agreement with The Cooperative Purchasing Network. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011 -26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE WATER TREATMENT PLANT TURNKEY ELECTRIC SERVICE AND TRANSFORMER MOVE AND UPGRADE THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 10. Resolution. Authorize Purchase. Sealant Melter Public Works Director recommended approval of a resolution authorizing the purchase of a sealant melter in an amount not to exceed $48,569.09 from Crafco Texas, Inc. through an interlocal agreement with the Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: 5 04/05/11 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011 -27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A CRAFCO SEALANT MELTER THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 11. Resolution, Authorize Purchase, 2011 Caterpillar Backhoe Loader Public Works Director recommended approval of a resolution authorizing the purchase of a 2011 Caterpillar Backhoe Loader in an amount not to exceed $89,648.00 from Holt Cat through an interlocal agreement with Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011 -28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A CATERPILLAR BACKHOE LOADER THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 12. Renew Diesel Fuel and Unleaded Fuel Annual Contract Public Works Director recommended approval of the renewal of the Diesel Fuel and Unleaded Fuel Annual Contract with Martin Eagle Oil Company, Inc. through an existing interlocal agreement with Tarrant County. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 13. AWARD BID 364 -2011 TRAFFIC SIGNS, BLANKS AND SHEETING HARDWARE ANNUAL CONTRACT 04/05/11 This item was removed from the consent agenda and discussed after Item 16. Public Works Director recommended approval of the award of Bid 364 -2011 Traffic Signs, Blanks and Sheeting Hardware Annual Contract with four optional one -year renewals to Vulcan Signs. Following brief discussion relative to the four optional renewals of the contract Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to approve as recommended which prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 14. AWARD .BID 363 -2011 VINEYARDS RESTROOM AND CABIN HOUSE This item was removed from the consent agenda and discussed after Item 16. Assistant Parks & Recreation Director Joe Moore recommended approval of the award of Bid 363 -2011 Vineyards Restroom and Cabin House Cleaning Services Annual Contract to Regent Services in an amount not to exceed $55,748.00. He stated that they were the most responsive and responsible bidder. He stated that the low bidder, Gilmore Park Maintenance, was deemed a non - responsive bid due to inadequate like /similar housekeeping references. Mr. Moore also stated that the low bidder had a calculation error, but that Ms. Gilmore stated that would remain their bid. Following discussion of the bid calculations and rebidding, Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to reject the bid and rebid the service. Discussion ensued relative to tabling the bid to allow Staff to visit with the bidders for clarification of the bids. Mayor Pro Tem Wilbanks withdrew his motion to reject the bid. Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to table the bid to the next City Council meeting prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Coy Nays: Lease Item 15. Award Bid 365 -2011 Chevrolet Tahoe Police Pursuit Vehicles and Chevrolet 7 04/05/11 Public Works Director recommended approval of the award of Bid 365 -2011 Chevrolet Tahoe Police Pursuit Vehicles to Classic Chevrolet and Chevrolet Tahoe Fire Vehicle to Caldwell County Chevrolet for a total amount of $126,831.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 16. Consideration of.Minutes City Secretary recommended approval of the minutes of the March 15 and 30, 2011 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:45 p.m. The motion prevailed by the following vote` Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of April, 2011. ATTEST: Linda Huff City Secretary APPROVED: William D. Tate Mayor