HomeMy WebLinkAboutItem 16 - Fleet PartsMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 15, 2022
SUBJECT: ANNUAL CONTRACT FOR FLEET PARTS SUPPLY
RECOMMENDATION: City Council to consider approval of an annual contract for fleet parts
supply from NAPA Auto Parts for the Public Works Department.
FUNDING SOURCE: Funds are available in the General Fund (Fleet Department) for an annual
estimated amount of $200,000.
BACKGROUND: The purpose of this contract is to establish fixed annual pricing for various
automotive fleet parts, supplies and accessories for the purpose of
servicing and maintaining the City fleet vehicles and equipment. Public
Works Fleet Services Department provides the maintenance, repairs and
service to all City vehicles and equipment and many of the filters, brake
parts, A/C parts, electronic parts, etc. are purchased and/or ordered
through the local NAPA Auto Parts. By having local parts vendors that
stock and deliver parts to the City, it reduces the need of idle inventory on
City shelves and the need for City staff to pick up or deliver parts.
This purchase will be made in accordance with existing and interlocal
agreements with Sourcewell as allowed by Texas Local Government
Code, Section 271 and Texas Government Code, Section 791. The
contract is for an initial three-year period with one optional, one-year
renewal.
Bids were taken by the Cooperative and a contract was awarded to NAPA
Auto Parts. The Public Works and Purchasing staff reviewed the contract
for departmental specification compliance and pricing and determined that
the contract would provide the best service and pricing for meeting the
needs of the City.
Staff recommends approval.
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