HomeMy WebLinkAboutItem 11 - Landscaping Services MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 15, 2022
SUBJECT: AWARD OF BEST VALUE ANNUAL CONTRACTS FOR GROUNDS
MANAGEMENT AND LANDSCAPING SERVICES
RECOMMENDATION: City Council to consider approval for the awards of Best Value annual
contracts for RFB 505-2022 for Grounds Management and Landscaping
Services with Superscapes and Brightview as primary vendors and
American Landscape Systems, Brightview, and Incircle Management as
secondary vendors for the Parks and Recreation Services Department.
FUNDING SOURCE: Funding is available in various accounts for landscaping services in the
estimated amount of$1,600,000.
BACKGROUND: The purpose of this bid was to establish fixed annual pricing for grounds
maintenance services for mowing, bed maintenance and weed
abatement. The contract also includes fertilization, herbicides, pesticides,
fungicide application, landscaping and irrigation services to be performed
at various parks, medians, right-of-ways, open spaces, facilities and
athletic complexes. In this bid process, the City was split into 4 zones to
increase competition and to allow more vendors to do the work. This
approach is designed to increase the overall quality of maintenance and
reduce the overall cost.
The department recommends the following:
Zone 1 Primary Vendor-Superscapes--$348,745.89
Zone 1 Secondary Vendor- American Landscape Systems--$410,016.82
Zone 2 Primary Vendor-Superscapes--$272,960.56
Zone 2 Secondary Vendor- American Landscape Systems--$439,838.00
Zone 3 Primary Vendor-Superscapes--$473,160.43
Zone 3 Secondary Vendor-Brightview--$420,101.30
Zone 4 Primary Vendor- Brightview--$416,472.38
Zone 4 Secondary Vendor- Incircle--$324,372.16
The City of Grapevine solicited "Best Value" bids in accordance with Local
Government Code Chapter 252, Subchapter B, Section 252.021 (a) and
Section 252.041 (a). The bid advertisement was advertised in the Fort
Worth Star Telegram on January 25, 2022 and February 1, 2022. There
were 1038 vendors electronically notified of the bid through the eBid
system. Six bids were received. The bid was opened electronically and
publicly on February 22, 2022 at 2 pm. The contract will be for an initial
two-year period, with four, two-year renewal options.
Based on the evaluation of the bid by the Parks and Recreation
Department and Purchasing, it was determined that primary contracts
would be awarded to Superscapes and Brightview and the secondary
contracts be awarded to American Landscape Systems, Brightview, and
Incircle Management based on the overall best value to the City meeting
all requirements of the bid specifications. Evaluation criteria used to
determine best value for each zone was based on the following formula:
*Pricing--30%
*Operational Plan--30%
*Work History--30%
*Equipment and Vehicles--10%
Staff recommends approval.
CS/LW