HomeMy WebLinkAboutItem 08 - Ford Hybrid EscapeMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MAY 17, 2011
SUBJECT: APPROVAL OF THE PURCHASE OF A 2012 FORD
HYBRID ESCAPE FOR THE DEVELOPMENT SERVICES
DEPARTMENT FROM PHILPOTT MOTORS THROUGH AN
INTERLOCAL AGREEMENT WITH THE HOUSTON -
GALVESTON AREA COUNCIL
RECOMMENDATION:
City Council to consider approval of the Purchase of a 2012 Ford Hybrid Escape for the
Development Services Department from Philpott Motors through an interlocal agreement
with the Houston - Galveston Area Council. The total cost of this purchase is not to
exceed $29,440.87.
FUNDING SOURCE:
Funding for this purchase is currently available in account 325 -48910 - 417 -1 Capital
Equipment/Machinery Purchase Form /Motor Vehicles.
BACKGROUND:
This purchase is made in accordance with an existing interlocal agreement with the
Houston Galveston Area Council (HGACBuy) as allowed by Texas Local Government
Code, Section 271.102. Bids were taken by the Council and a contract was awarded to
Philpott Motors under contract number VE 03 -06 effective until October 31, 2011. The
Interlocal Agreement and Cooperative Purchasing Agreement satisfy all bidding
requirements under the Local Government Code.
This request is to replace unit 17129 that was wrecked and totaled. The unit also met
the fleet replacement criteria in life cycle cost, mileage, and time in service. Council
approved the Vehicle and Equipment Replacement List for FY2011 on September 14,
2010.
Staff recommends approval of the purchase of a 2012 Ford Hybrid Escape for the
Development Services Department from Philpott Motors through an interlocal agreement
with the Houston - Galveston Area Council. The total cost of this purchase is not to
exceed $29,440.87.
May 10, 2011 (3:15PM)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
2012 FORD HYBRID ESCAPE THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a Cooperative Purchasing Program Agreement with other qualified entities in
the State of Texas; and
WHEREAS, the Local Government Purchasing Cooperative H- GACBuy is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal Agreement
with the Local Government Purchasing Cooperative (H- GACBuy) and wishes to use
established contracts meeting all State of Texas bidding requirements; and
WHEREAS, the Local Government Purchasing Cooperative (H- GACBuy) has
established a contract with Philpott Motors, contract #VE03 -06, for 2012 Ford Hybrid
Escapes; and
WHEREAS, The City of Grapevine is in need to replace an existing vehicle that has
been wrecked and totaled.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1, That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of a 2012 Ford Hybrid Escape through an Interlocal Agreement with the Local Government
Purchasing Cooperative (H- GACBuy) for $29,440.87.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said products and services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 17th day of May, 2011.
APPROVED:
ATTEST:
APPROVED AS TO FORM:
RES. NO. m.... 2