HomeMy WebLinkAboutItem 06 - Convention and Visitors Bureau HeadquartersIII ° °� °�IIIII:I
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JUNE 7, 2011
SUBJECT: CONVENTION AND VISITORS BUREAU HEADQUARTERS
IMPROVEMENTS AND ALTERNATES
RECOMMENDATION:
The Convention & Visitors Bureau staff recommends that the City Council consider
improvements and alternates to the CVB Headquarters in the following areas: Entry
Vestibule ($40,385), Video Controlled Security ($42,452), Grand Staircase ($47,480),
Function Room Finishes ($82,943), Windows ($23,005), Old Virginia brick ($72,968),
Grapevine Relief Cast Stonework ($5,175), and Foyer ($6,430).
FUNDING SOURCE:
Funds are available from bonds issued in December 2008 and May 2009 totaling
$11,700,000.
BACKGROUND:
At the February 16, 2010 Council meeting Council approved the building construction at
$9,800,000 along with an Alternate Summary Log that listed items that had been value -
engineered out of the project.
The total bond funds approved for the project is $11,700,000. The $1,900,000
difference between the approved $9.8 and the $11.7 is for demolition, hazardous
material remediation, site preparation, drainage, utilities, flatwork, sidewalk, parking lot,
engineering and testing fees, clock tower equipment and visitors information center
finish out. Demolition, hazardous material remediation and site preparation work
realized a savings of $400,000 we are preparing to use for savings for upgraded
materials that were on the Alternate Summary Log and for improvements to the South
facing Tower Entry Vestibule and expanding the efficiency of Video Controlled Security
of the entire Museum Complex. See Attachment 1,
Adequate funds will remain after this transfer to complete the elements of the Clock
Tower, Visitor Information Center and Gallery Spaces.
June 2, 2011 (12:15PM)
ATTACHMENT 1
Entry Vestibule $40,385
The Main Entrance to the building is south facing and during the construction process
we have discovered that the predominantly southerly wind fills the vestibule with leaves,
trash and grit and the current single door system provides no barrier against filling the
lobby with wind and debris. This improvement allows for a set of exterior glass doors
that will be a barrier against wind, debris, dust and grit.
Video Controlled Security $42,452
This is an upgrade request to the existing video system that will allow for more coverage
of interior and exterior of the entire Museum Complex. It also provides for better
definition to the exterior coverage where there are more secluded areas and will help
identify more clearly suspects in any mischief.
Grand Staircase $47,480
Improvements to the staircase include going from the gray metal cast iron treads to
ductile metal treads that will prevent any future cracking of the stair metal treads. It also
provides for a more decorative railing that includes both a Texas and a Railroad theme.
Function Room $82,943
Many of the original finishes of the Function Room were value engineered out of the
project. Savings in other areas of the project now allow us to go forward with the
hardwoods, decorative millwork and classic veneers.
Windows $23,005
Upstairs windows in the Cotton Belt Building are mahogany and the storefront windows
below them were valued engineered down to pine wood. Savings on the project allows
us to return the store fronts to the originally specified mahogany hardwood.
Old Virginia Brick $72,968
This was value engineered out and when the masons presented a small test piece it
became obvious that we could not go forward with the lesser brick. We proceeded with
purchasing the Old Virginia brick with the plan to either include it in the contingency
budget or if adequate savings emerged, to come to Council to take it from the savings
and utilize the contingency for unexpected costs.
Grapevine Relief Cast Stonework $5,175
The budget provided for an "off the shelf' grapevine cast stone. When we viewed this it
simply was not in keeping with the quality of the rest of the work on the facility. To get
the level of detail and depth into the grapevine relief it was necessary to engage an artist
to make the molds.
Foyer $6,430
The coffers in the ceiling were designed with stenciling. This was value engineered out
and we now request to have it returned as an alternate. Savings exist to cover it.
TOTAL $320,83 8
June 2, 2011 (9:21AM)