HomeMy WebLinkAboutItem 21 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th
day of April, 2022 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate
Darlene Freed
Sharron Rogers
Chris Coy
Paul Slechta
Leon Leal
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with Council Member Duff O'Dell being absent, and with the
following members of the City Staff:
Bruno Rumbelow
Jennifer Hibbs
Matthew C.G. Boyle
Tara Brooks
Call to Order
City Manager
Assistant City Manager
City Attorney
City Secretary
Mayor Tate called the regular meeting to order at 7.33 p.m.
Item 1. Invocation
Council Member Chris Coy gave the invocation.
Item 2. Posting of the Colors and Pledges of Allegiance
Scout Troop 144G Posted the Colors and led the Pledges of Allegiance.
Item 3. Citizen Comments
Anne Lapkin, 901 West Texas Street, Grapevine proposed changes the City should make
going forward in response to the purchasing card issues.
Brenda Houghton, 1441 Hampton Road, Grapevine proposed changes the City should
make going forward in response to the purchasing card issue.
Victoria L. Butler, 3543 Red Bird Lane, Grapevine proposed changes the City should
make going forward in response to the purchasing card issue.
Becky St. John, 2702 West Kimball Avenue, Grapevine recognized the accomplishments
of several student groups in the Grapevine-Colleyville ISD.
Hans Strayer, 325 Ridge Road, Grapevine spoke about issues he saw as an employee
of the City, suggested building inspectors be paid more, and addressed the need for more
sidewalks.
PRESENTATIONS
Item 4. Mavor Tate to present a proclamation recognizing the month of April as Child
Abuse Prevention Month.
Mayor Tate presented the Child Abuse Prevention Month proclamation to Raquel Bezo
from Alliance with Children.
Ms. Bezo thanked the City for their support.
Item 5. Mavor Tate to present a proclamation recognizinq April 9 as Tartan Dav benefiting
the Grapevine Shield Foundation.
Mayor Tate presented the proclamation for Tartan Day to Susan and Doug Berry. Tartan
Day coincides with the second annual Grapevine Lake Celtic Heritage Festival and
Highland Games that will be held at Meadowmere Park on April 9 to benefit the Grapevine
Shield Foundation.
Mr. Berry thanked the City for the proclamation and invited everyone to the attend the
Lake Celtic Heritage Festival and Highland Games on April 9.
Item 6. Mavor Tate to present a proclamation recognizing April 10-16 as National Public
Safety Telecommunicators Week.
Mayor Tate presented the proclamation for National Public Safety Telecommunicators
Week to Police Chief Mike Hamlin, Fire Chief Darrell Brown, Captain Rebecca Graves,
Telecommunicator Kristy Bleau and Telecommunicator Noelle Dorgan.
Telecommunicator Bleau thanked the City for the recognition.
Chief Hamlin praised the work of the City's telecommunicators.
Item7. Public Works Director to present an update on construction oroiects throughout
the Citv.
Public Works Director Bryan Beck presented this item and answered questions form
Council. Mr. Beck described the projects by Oncor and Atmos as well as the current
City's projects including utility projects, the street maintenance program, Oak Grove
parking lot, the signal detection project, and the enhanced striping program.
City Council April 5, 2022 Page 2
NEW BUSINESS
Item 8. Consider acceptance of the Texas Department of Transportation (TXDOT) grant
for the design of the expansion of Euless -Grapevine Road, Ordinance No. 2022-020
appropriating the funds, award the design of the Euless -Grapevine Road expansion to
LJA Engineering. Inc. based upon TxDOT concurrence and take anv other necessary
action.
Public Works Director Beck presented this item and answered questions from Council.
The City received a grant from TXDOT for the design of the expansion of Euless -
Grapevine Road from State Highway 360 southbound service road to 150' south of
Hughes Road to include roadway alignment design, extension of the sidewalk, traffic
signal design and on -street and off-street bicycle and pedestrian facilities. The federal
grant provides $224,560 for the design leaving $103,440 to be funded by the City.
Motion was made to accept the TXDOT grant for the design of the expansion of Euless -
Grapevine Road, Ordinance No. 2022-020 to appropriate the funds and award the design
contract to LJA Engineering.
Motion: Freed
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, Slechta and Leal
Nays: None
Approved: 6-0
ORDINANCE NO. 2022-020
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, INCREASING ESTIMATED
RECEIPTS IN THE AMOUNT $224,560 IN THE CAPITAL
PROJECTS STREETS FUND TO BE RECEIVED FROM THE
TEXAS DEPARTMENT OF TRANSPORTATION GRANT
FOR USE IN CONJUNCTION WITH APPROVED GRANT
EXPENDITURES; AUTHORIZING THE APPROPRIATION
OF $3287000 IN THE CAPITAL PROJECTS STREETS
FUND; DECLARING AN EMERGENCY AND PROVIDING
AN EFFECTIVE DATE
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. There were not any requests to remove an item from the consent
agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
City Council April 5, 2022 Page 3
Item 9. Consider a professional service purchase for a fireworks disolav for the annual
Fourth of July fireworks show for 2022 from Illumination Fireworks.
Convention and Visitors Bureau Director P.W. McCallum recommended approval of the
purchase of a fireworks display for the 40t" Annual July Fourth Fireworks Extravaganza
for an amount not to exceed $55,000.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, Slechta and Leal
Nays:
None
Approved:
6-0
Item 10. Consider an annual contract for grounds maintenance equipment, irrigation
parts, supplies and installation from Longhorn. Inc.
Chief Financial Officer Greg Jordan recommended approval of the contract for grounds
maintenance equipment, irrigation parts, supplies and installation to be used by various
departments for an annual estimated budgeted amount of $50,000.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, Slechta and Leal
Nays:
None
Approved:
6-0
Item 11. Consider a fireworks permit to be held at Paradise Cove on Saturday. April 9,
2022.
Fire Chief Darrell Brown recommended approval of a fireworks permit for an event to be
held at Paradise Cove on Saturday, April 9.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, Slechta and Leal
Nays:
None
Approved:
6-0
Item12. Consider the purchase of fertilizer for the Grapevine Golf Course from Harrell's.
LLC.
Golf Director Robert Singletary recommended approval of the purchase of fertilizer in an
amount not to exceed $18,993.
City Council April 5, 2022 Page 4
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, Slechta and Leal
Nays:
None
Approved:
6-0
Item 13. Consider the renewal of an annual contract for pre-emplovment background
screenings with Touch Them All, Inc.
Human Resources Director Rachel Huitt recommended approval of the contract for pre-
employment background screenings for an estimated amount of $25,000.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, Slechta and Leal
Nays:
None
Approved:
6-0
Item 14. Consider the renewal of an annual contract for drug testing and occupational
health services with Concentra Health Services.
Human Resources Director Huitt recommended approval of the contract for pre-
employment drug testing, physicals, essential job function screenings and return to work
screenings, among other services for an annual estimated amount of $52,000.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, Slechta and Leal
Nays:
None
Approved:
6-0
Item 15. Consider the purchase of VMware Carbon Black Antivirus. Malware, and
Ransomware Protection from SHI Government Solutions, Inc.
Chief Technology Officer Tessa Allberg recommended approval of the purchase of
antivirus, malware and ransomware protection for all of the City's laptops, desktops,
virtual machines, and services for an amount not to exceed $29,021.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, Slechta and Leal
Nays:
None
Approved:
6-0
City Council April 5, 2022 Page 5
Item 16. Consider the purchase of plumbing services at Meadowmere Park camping
area.
Acting Parks and Recreation Director Chris Smith recommended approval of the purchas
of plumbing fixtures and installation for a custom on -site build of four individual ADA
accessible restroom and shower units for an amount not to exceed $22,000.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, Slechta and Leal
Nays:
None
Approved:
6-0
Item 17. Consider the purchase of two remote surveillance units from Blue Iron Sentinel
and Ordinance No. 2022-021 approving grant funding.
Police Chief Hamlin recommended approval of the purchase of two remote surveillance
units for an amount not to exceed $19,835. Funding for this project was made available
through the awarding of a reimbursement grant from the Office of the Governor Justice
Assistance Grant program.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, Slechta and Leal
Nays:
None
Approved:
6-0
ORDINANCE NO. 2022-021
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, INCREASING ESTIMATED
RECEIPTS IN THE AMOUNT $19,835 IN THE GRANT FUND
TO BE RECEIVED FROM NORTH CENTRAL TEXAS
COUNCIL OF GOVERNMENTS FOR USE IN
CONJUNCTION WITH APPROVED GRANT
EXPENDITURES FOR THE PUBLIC SAFETY CAMERA
SYSTEM; AUTHORIZING THE APPROPRIATION OF
$197835 IN THE GRANT FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 18. Consider an annual contract for police equipment, accessories and ammunition
from Precision Delta Corp.
Police Chief Hamlin recommended approval of the purchase of ammunition for firearms
training and qualifications in an amount not to exceed $20,000.
City Council April 5, 2022 Page 6
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, Slechta and Leal
Nays:
None
Approved:
6-0
Item 19. Consider the award of an informal request for quote for fence expansion and
replacement at Dove 2 lift station from Ware Fencing.
Public Works Director Beck recommended approval of the award for an informal request
for quote for fence expansion and replacement for an amount not to exceed $20,218.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, Slechta and Leal
Nays:
None
Approved:
6-0
Item 20. Consider the purchase and installation of road surface treatment for the Hall
Johnson Drive at William D. Tate Avenue intersection from Andale Construction.
Public Works Director Beck recommended approval of the purchase and installation of a
high -density bond advanced preservation material for road surfaces for an amount not to
exceed $78,376.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, Slechta and Leal
Nays:
None
Approved:
6-0
Item 21. Consider the purchase of 37 CobraHead fixtures from Consolidated Traffic
Control.
Public Works Director Beck recommended approval of the purchase of LED fixtures to
replace high-pressure sodium fixtures on existing traffic signal poles for an amount not to
exceed $18,120.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, Slechta and Leal
Nays:
None
Approved:
6-0
City Council April 5, 2022 Page 7
Item 22. Consider declaring of property as surplus property and authorizing their sale
through public auction.
Public Works Director Beck recommended declaring vehicles, vehicle equipment and
implements, tractor backhoe, loader and street sweeper as surplus property and
authorizing their sale through public auction.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, Slechta and Leal
Nays:
None
Approved:
6-0
Item 23. Consider the minutes of the March 15, 2022 Special Citv Council meeting and
Regular Citv Council meeting.
City Secretary Tara Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion:
Rogers
Second:
Coy
Ayes:
Tate, Freed, Rogers, Coy, Slechta and Leal
Nays:
None
Approved:
6-0
ADJOURNMENT
Motion was made to adjourn the meeting at 8.19 p.m
Motion:
Freed
Second:
Slechta
Ayes:
Tate, Freed, Rogers, Coy, Slechta and Leal
Nays:
None
Approved:
6-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 19th
day of April, 2022.
APPROVED:
William D. Tate
Mayor
City Council April 5, 2022 Page 8
ATTEST:
Tara Brooks
City Secretary
City Council April 5, 2022 Page 9