Loading...
HomeMy WebLinkAbout2022-04-19 Joint MeetingCITY OF GRAPEVINE, TEXAS REGULAR JOINT MEETING OF CITY COUNCIL AND PLANNING AND ZONING COMMISSION TUESDAY, APRIL 19, 2022 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6.30 p.m. Dinner — City Council Conference Room 7.00 p.m. Call to Order of City Council Meeting — City Council Chambers 7.00 p.m. Executive Session — City Council Conference Room 7.30 p.m. Joint Regular Meeting — City Council Chambers CALL TO ORDER: 7:00 p.m. — City Council Chambers EXECUTIVE SESSION: City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. — City Council Chambers 2. Invocation and Pledge of Allegiance: Vice Chairman Monica Hotelling JOINT PUBLIC HEARINGS 3. Historic Landmark HL22-01 (422 Austin Street) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Cole Curtis and Matthew Zonker requesting designation as a historic landmark sub -district. The subject property is currently zoned "R-7.5" Single Family District. 4. Special Use Permit SU22-02 (AT&T Cell Tower) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by General Dynamics requesting a special use permit to amend the previously approved site plan (SU16-03), specifically to expand the ground lease area by 160 square feet to add a generator. The subject property is located at 525 Industrial Boulevard and is currently zoned "LI" Light Industrial District. 5. Conditional Use Permit CU22-15 (Buffalo Wild Wings) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Design and Engineering, Inc. requesting a conditional use permit to amend the previously approved site plan (CU98-28) for a planned commercial center to allow for the possession, storage, retail sales and on- and off- premise consumption of alcoholic beverages (beer, wine and mixed beverages) and outdoor speakers, specifically to modify the existing floor plan, building elevations and a 40-foot pole sign in conjunction with a restaurant. The subject property is located at 315 West State Highway 114 and is currently zoned "CC" Community Commercial District. 6. Planned Development Overlay PD22-03 (Reserve at Bear Creek) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Wright Group Architects requesting a planned development overlay to deviate from but not be limited to lot area, building height and other design regulation requirements. The subject property is located at 4201 State Highway 360 and is currently zoned "R-TH" Residential Townhome District. 7. Conditional Use Permit CU22-03, Planned Development Overlay PD22-01 (Kwik Kar) and Final Plat for Lots 1R1 and 2R1, Block 1, M.L. Hurst Addition — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Ridinger Associates, Inc. requesting a conditional use permit to amend the previously approved site plan (CU91-03), a planned development overlay to deviate from, but not be limited to, perimeter landscape requirements and a replat of Lots 1R and 2R, Block 1, M.L. Hurst Addition. The subject property is located at 901 West Northwest Highway and is currently zoned "HC" Highway Commercial District. 8. Conditional Use Permit CU21-29 (Scooter's Coffee Drive Thru) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Wendy Wells requesting a conditional use permit to allow for the development of a 664 square foot restaurant with a drive through, outdoor dining and outdoor speakers. The subject property is located at 897 West Northwest Highway and is currently zoned "HC" Highway Commercial District. Planning and Zoning Commission to recess to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council April 19, 2022 Page 2 City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 9. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council's consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 10. Pattillo, Brown and Hill, LLC, the City's auditing firm, to present the annual audit report in compliance with the City Charter, Article 3, Section 3.14. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 11. Consider the award of an annual contract with Star Wellness for employee comprehensive wellness screenings and vaccinations. Chief Financial Services Officer recommends approval. 12. Consider a fireworks permit for an event to be held at The Ranch of Lonesome Dove on April 23, 2022. Fire Chief recommends approval. 13. Consider Resolution No. 2022-003 awarding the construction contract for the 47tn and 48t" Year Community Development Bloc Grant (CDBG) Program for the street reconstruction project to McLendon Construction Company and Ordinance No. 2022-022 appropriating the funding. Public Works Director recommends approval. 14. Consider an annual contract for HVAC filters and supplies from Joe W. Fly Company. Public Works Director recommends approval. 15. Consider the renewal of an annual contract for the purchase of waterworks products with Core & Main LP. Public Works Director recommends approval. City Council April 19, 2022 Page 3 16. Consider the renewal of an annual contract for hauling of debris and aggregates with Q. Roberts Trucking, Inc. Public Works Director recommends approval. 17. Consider the renewal of annual contracts for concrete services with Manning Concrete Sawing, NG Concrete, LP and Cl Pavement. Public Works Director recommends approval. 18. Consider an annual contract for cold milling machining with TexOp Construction, LP. Public Works Director recommends approval. 19. Consider the renewal of annual contracts for the purchase of various fuels with primary vendor Jack Ray Oil Company and secondary vendor Douglas Distributing. Public Works Director recommends approval. 20. Consider the contract renewal of Performo asset performance and maintenance software from Wizard Software Solutions. Public Works Director recommends approval. 21. Consider the minutes of the April 5, 2022 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING AND ZONING COMMISSION RECOMMENDATIONS 22. Historic Landmark HL22-01 (422 Austin Street) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2022-023, if applicable, and take any necessary action. 23. Special Use Permit SU22-02 (AT&T Cell Tower) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2022-024, if applicable, and take any necessary action. 24. Conditional Use Permit CU22-15 (Buffalo Wild Wings) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2022-025, if applicable, and take any necessary action. 25. Planned Development Overlay PD22-03 (Reserve at Bear Creek) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2022-026, if applicable, and take any necessary action. City Council April 19, 2022 Page 4 26. Conditional Use Permit CU22-03 (Kwik Kar) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2022-027, if applicable, and take any necessary action. 27. Planned Development Overlay PD22-01 (Kwik Kar) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2022-028, if applicable, and take any necessary action. 28. Final Plat for Lots 1R1 and 2R1, Block 1, M.L. Hurst Addition — Consider the recommendation of the Planning and Zoning Commission and take any necessary action. 29. Conditional Use Permit CU21-29 (Scooter's Coffee Drive Thru) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2022-029, if applicable, and take any necessary action. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on April 15, 2022 by 5.00 p.m. Tara Brooks, TRMC, CRM City Secretary GRApF :19 Q i l ri1 LU i x If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council April 19, 2022 Page 5 CITY OF GRAPEVINE, TEXAS REGULAR PLANNING AND ZONING COMMISSION MEETING TUESDAY, APRIL 19, 2022 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 7.00 p.m. Briefing Session - Planning and Zoning Commission Conference Room 7.30 p.m. Joint Meeting with City Council - City Council Chambers 7.30 p.m. Regular Session - Planning and Zoning Commission Conference Room CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room BRIEFING SESSION Planning and Zoning Commission to conduct a briefing session to discuss all items scheduled on tonight's agenda. No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers 2. Invocation and Pledge of Allegiance: Vice Chairman Monica Hotelling JOINT PUBLIC HEARINGS 3. Historic Landmark HL22-01 (422 Austin Street) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Cole Curtis and Matthew Zonker requesting designation as a historic landmark sub -district. The subject property is currently zoned "R-7.5" Single Family District. 4. Special Use Permit SU22-02 (AT&T Cell Tower) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by General Dynamics requesting a special use permit to amend the previously approved site plan (SU16-03), specifically to expand the ground lease area by 160 square feet to add a generator. The subject property is located at 525 Industrial Boulevard and is currently zoned "LI" Light Industrial District. 5. Conditional Use Permit CU22-15 (Buffalo Wild Wings) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Design and Engineering, Inc. requesting a conditional use permit to amend the previously approved site plan (CU98-28) for a planned commercial center to allow for the possession, storage, retail sales and on- and off- premise consumption of alcoholic beverages (beer, wine and mixed beverages) and outdoor speakers, specifically to modify the existing floor plan, building elevations and a 40-foot pole sign in conjunction with a restaurant. The subject property is located at 315 West State Highway 114 and is currently zoned "CC" Community Commercial District. 6. Planned Development Overlay PD22-03 (Reserve at Bear Creek) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Wright Group Architects requesting a planned development overlay to deviate from but not be limited to lot area, building height and other design regulation requirements. The subject property is located at 4201 State Highway 360 and is currently zoned "R-TH" Residential Townhome District. 7. Conditional Use Permit CU22-03, Planned Development Overlay PD22-01 (Kwik Kar) and Final Plat for Lots 1R1 and 2R1, Block 1, M.L. Hurst Addition — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Ridinger Associates, Inc. requesting a conditional use permit to amend the previously approved site plan (CU91-03), a planned development overlay to deviate from, but not be limited to, perimeter landscape requirements and a replat of Lots 1R and 2R, Block 1, M.L. Hurst Addition. The subject property is located at 901 West Northwest Highway and is currently zoned "HC" Highway Commercial District. 8. Conditional Use Permit CU21-29 (Scooter's Coffee Drive Thru) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Wendy Wells requesting a conditional use permit to allow for the development of a 664 square foot restaurant with a drive through, outdoor dining and outdoor speakers. The subject property is located at 897 West Northwest Highway and is currently zoned "HC" Highway Commercial District. REGULAR SESSION: 7:30 p.m. (Immediately following the Joint Public Hearings) Planning and Zoning Conference Room CITIZEN COMMENTS 9. Any person who is not scheduled on the agenda may address the Commission under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the staff. A member of the public may address the Commission regarding an item on the agenda either before or during the Commission's consideration of the item, upon being recognized by the Chairman or upon the consent of the Commission. In accordance with the Texas Open Meetings Act, the Commission is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 10. Historic Landmark HL22-01 (422 Austin Street) — Consider the application and make a recommendation to City Council. 11. Special Use Permit SU22-02 (AT&T Cell Tower) — Consider the application and make a recommendation to City Council. Planning and Zoning Commission April 5, 2022 Page 2 12. Conditional Use Permit CU22-15 (Buffalo Wild Wings) — Consider the application and make a recommendation to City Council. 13. Planned Development Overlay PD22-03 (Reserve at Bear Creek) — Consider the application and make a recommendation to City Council. 14. Conditional Use Permit CU22-03 (Kwik Kar) — Consider the application and make a recommendation to City Council. 15. Planned Development Overlay PD22-01 (Kwik Kar) — Consider the application and make a recommendation to City Council. 16. Final Plat for Lots 1R1 and 2R1, Block 1, M.L. Hurst Addition — Consider the application and make a recommendation to City Council. 17. Conditional Use Permit CU21-29 (Scooter's Coffee Drive Thru) — Consider the application and make a recommendation to City Council. 18. Consider the minutes of the March 15, 2022 Regular Planning and Zoning Commission meetings. NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a representative will present the recommendations of the Planning and Zoning Commission to the City Council for consideration in the City Council Chambers. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on April 15, 2022 by 5.00 p.m. GRApF vi im Tara Brooks, TRMC, CRM s ; City Secretary Y ' If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. Planning and Zoning Commission April 5, 2022 Page 3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 19th day of April, 2022 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the Planning and Zoning Commission: Larry Oliver Chairman Monica Hotelling Vice Chairman Beth Tiggelaar Member Dennis Luers Member Traci Hutton Member David Hallberg Member Jason Parker Alternate Member Gabe Griess Alternate Member constituting a quorum, and the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 7:00 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: City Council April 19, 2022 Page 2 A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:03 p.m. The closed session ended at 7:20 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow stated no action was required. REGULAR MEETING Mayor Tate called the regular meeting to order at 7:30 p.m. Item 2. Invocation and Pledge of Allegiance Vice Chairman Monica Hotelling delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Historic Landmark HL22-01 (422 Austin Street) Mayor Tate declared the public hearing open. Director of Planning Services Erica Marohnic reported the applicants, Cole Curtis and Matthew Zonker, were requesting designation as a historic landmark sub-district. The subject property is currently zoned “R-7.5” Single Family District. The Historic Landmark criteria were approved by the Historic Preservation Commission at their March 23, 2022 meeting. Applicant Matthew Zonker answered questions from City Council. No one spoke during the public hearing and there was one letter in support provided to the Commission and Council. City Council April 19, 2022 Page 3 Motion was made to close the public hearing. Motion: Luers Second: Tiggelaar Ayes: Oliver, Hotelling, Luers, Tiggelaar, Hutton, Hallberg, and Parker Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 4. Special Use Permit SU22-02 (AT&T Cell Tower) Mayor Tate declared the public hearing open. Director of Planning Services Marohnic reported the applicant, General Dynamics, was requesting a special use permit to amend the previously approved site plan (SU16-03), specifically to expand the ground lease area by 160 square feet to add a generator. The subject property is located at 525 Industrial Boulevard and is currently zoned “LI” Light Industrial District. Applicant Zachary Walker answered questions from Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Parker Second: Hotelling Ayes: Oliver, Hotelling, Luers, Tiggelaar, Hutton, Hallberg, and Parker Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 5. Conditional Use Permit CU22-15 (Buffalo Wild Wings) Mayor Tate declared the public hearing open. City Council April 19, 2022 Page 4 Director of Planning Services Marohnic reported the applicant, Design and Engineering, Inc., was requesting a conditional use permit to amend the previously approved site plan (CU98-28) for a planned commercial center to allow for the possession, storage, retail sales and on- and off- premise consumption of alcoholic beverages (beer, wine and mixed beverages) and outdoor speakers, specifically to modify the existing floor plan, building elevations and a 40-foot pole sign in conjunction with a restaurant. The subject property is located at 315 West State Highway 114 and is currently zoned “CC” Community Commercial District. Applicant Blake Emerson made a presentation and answered questions from the Commission and Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Hotelling Ayes: Oliver, Hotelling, Luers, Tiggelaar, Hutton, Hallberg, and Parker Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 6. Planned Development Overlay PD22-03 (Reserve at Bear Creek) Mayor Tate declared the public hearing open. Director of Planning Services Marohnic reported the applicant, Wright Group Architects, was requesting a planned development overlay to deviate from, but not be limited to, lot area, building height and other design regulation requirements. The subject property is located at 4201 State Highway 360 and is currently zoned “R-TH” Residential Townhome District. Director Marohnic answered questions from the Council. Applicant Terry Wright presented this item and answered questions from the Commission and Council. No one spoke during the public hearing and there was no correspondence to report. City Council April 19, 2022 Page 5 Motion was made to close the public hearing. Motion: Tiggelaar Second: Parker Ayes: Oliver, Hotelling, Luers, Tiggelaar, Hutton, Hallberg, and Parker Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O’Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 7. Conditional Use Permit CU22-03, Planned Development Overlay PD22-01 (Kwik Kar) and Final Plat for Lots 1R1 and 2R1, Block 1, M.L. Hurst Addition Mayor Tate declared the public hearing open. Director of Planning Services Marohnic reported the applicant, Ridinger Associates, Inc., was requesting a conditional use permit to amend the previously approved site plan (CU91-03) for a planned development overlay to deviate from, but not be limited to, perimeter landscape requirements and a replat of Lots 1R and 2R, Block 1, M.L. Hurst Addition. The subject property is located at 901 West Northwest Highway and is currently zoned “HC” Highway Commercial District. Director Marohnic and Planner II Albert Triplett answered questions from the Commission. Applicant Jason Kilpatrick presented this item and answered questions from the Commission and Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Parker Second: Hotelling Ayes: Oliver, Hotelling, Luers, Tiggelaar, Hutton, Hallberg, and Parker Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal City Council April 19, 2022 Page 6 Nays: None Approved: 7-0 Item 8. Conditional Use Permit CU21-29 (Scooter’s Coffee Drive Thru) Mayor Tate declared the public hearing open. Director of Planning Services Marohnic reported the applicant, Wendy Wells, was requesting a conditional use permit to allow for the development of a 664 square foot restaurant with a drive through, outdoor dining and outdoor speakers. The subject property is located at 897 West Northwest Highway and is currently zoned “HC” Highway Commercial District. Applicants Kevin Dew, Aaron Funk and Wendy Wells answered questions from the Commission and Council. No one spoke during the public hearing and there was one letter in support provided to the Commission and Council. Motion was made to close the public hearing. Motion: Luers Second: Tiggelaar Ayes: Oliver, Hotelling, Luers, Tiggelaar, Hutton, Hallberg, and Parker Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 The Planning and Zoning Commission recessed to the Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council remained in session in the Council Chambers to consider published business. Item 6. Citizen Comments Anne Lapkin 901 West Texas, Grapevine Texas addressed the issues regarding the purchasing card program and suggested actions for moving forward. City Council April 19, 2022 Page 7 NEW BUSINESS Item 10. Pattillo, Brown and Hill, LLC, the City’s auditing firm, to present the annual audit report in compliance with the City Charter, Article 3, Section 3.14. Chief Financial Officer Greg Jordan introduced the Fiscal Year 2021 Annual Comprehensive Financial Report and Audit. Todd Pruitt with Pattillo, Brown and Hill LLC presented the results of the audit. For the audit of the financial statements the auditors issued an “unmodified opinion” meaning there were no material exceptions found in the fairness criteria under which the records were audited. Mr. Pruitt reviewed the Compliance Audit of the City’s Federal Grant Awards Program which stated the City complied, in all material respects, with the types of compliance requirements. Mr. Pruitt reviewed the internal controls over financial reporting and compliance. There were no instances of noncompliance that were required to be reported. They noted two instances of internal controls over financial reporting that need to be addressed. The first was the segregation of duties for system administration and the second was regarding the purchasing cards controls. Mr. Pruitt answered questions from Council. Chief Financial Officer Jordan answered questions from Council and described the additional controls that have been added to the purchasing card program. No action was taken by City Council. CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were not any requests to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 11. Consider the award of an annual contract with Star Wellness for employee comprehensive wellness screenings and vaccinations. City Council April 19, 2022 Page 8 Chief Financial Officer Jordan recommended approval of the agreement for employee comprehensive wellness screenings including onsite bio-metric screenings, vascular screenings, and vaccinations for an estimated annual amount of $140,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 12. Consider a fireworks permit for an event to be held at The Ranch of Lonesome Dove on April 23, 2022. Fire Chief Darrell Brown recommended approval of a three-minute fireworks display to take place on April 23, 2022 at the Ranch of Lonesome Dove. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 13. Consider Resolution No. 2022-003 awarding the construction contract for the 47th and 48th Year Community Development Bloc Grant (CDBG) Program for the street reconstruction project to McLendon Construction Company and Ordinance No. 2022-- 022 appropriating the funding. Public Works Director Bryan Beck recommended approval of the resolution to award the construction contract to McLendon Construction Company as recommended by Tarrant County and the approval of the ordinance to appropriate the funding in the Capital Projects Street Fund. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2022-003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE 47th AND 48th YEAR COMMUNITY BLOCK GRANT PROGRAM PROJECT City Council April 19, 2022 Page 9 CONTRACTOR AND CONTRACT PRICE, AND PROVIDING AN EFFECTIVE DATE ORDINANCE NO. 2022-022 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $712,000 IN THE CAPITAL PROJECT STREET FUND, DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 14. Consider an annual contract for HVAC filters and supplies from Joe W. Fly Company. Public Works Director Beck recommended approval of the annual contract for HVAC filters and supplies for an annual estimated budgeted amount of $30,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 15. Consider the renewal of an annual contract for the purchase of waterworks products with Core & Main LP. Public Works Director Beck recommended approval of the annual contract for the purchase of waterworks products to include brass, pipe, fire hydrant parts, fittings and other materials for an annual estimated amount of $140,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 16. Consider the renewal of an annual contract for hauling of debris and aggregates with Q. Roberts Trucking, Inc. Public Works Director Beck recommended approval of the annual contract for hauling of various types of debris and aggregates for an annual estimated amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell City Council April 19, 2022 Page 10 Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 17. Consider the renewal of annual contracts for concrete services with Manning Concrete Sawing, NG Concrete, LP and CI Pavement. Public Works Director Beck recommended approval of the annual contract for concrete services in an annual estimated amount of $500,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 18. Consider an annual contract for cold milling machining with TexOp Construction, LP. Public Works Director Beck recommended approval of the annual contract for cold milling machining on an as-needed basis for an estimated amount of $100,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 19. Consider the renewal of annual contracts for the purchase of various fuels with primary vendor Jack Ray Oil Company and secondary vendor Douglas Distributing. Public Works Director Beck recommended approval of the annual contracts for the purchase of various fuels to be ordered on an as-needed basis for an estimated amount of $900,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 City Council April 19, 2022 Page 11 Item 20. Consider the contract renewal of Performo asset performance and maintenance software from Wizard Software Solutions. Public Works Director Beck recommended approval of the renewal of the asset performance and maintenance software for the work order management system in an amount not to exceed $15,600. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 Item 21. Consider the minutes of the April 5, 2022 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as presented. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal Nays: None Approved: 7-0 PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 22. Historic Landmark HL22-01 (422 Austin Street) Chairman Oliver reported the Planning and Zoning Commission approved the historic landmark subdistrict with a vote of 7-0. Motion was made to approve Historic Landmark HL22-01 for 422 Austin Street and Ordinance No. 2022-023. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2022-021 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING A HISTORIC LANDMARK SUBDISTICT HL22-01 DESIGNATING THE AREA OF 422 AUSTIN STREET, 519 EAST FRANKLIN City Council April 19, 2022 Page 12 STREET, AND 521 EAST FRANKLIN STREET AND PLATTED AS LOTS 5, 6, 7, AND 8, BLOCK 112, COLLEGE HEIGHTS ADDITION, ABSTRACT 946, ARCHIBALD F LEONARD SURVEY AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED “R-7.5” SINGLE FAMILY RESIDENTIAL DISTRICT; PROVIDING FOR THE ADOPTION OF THE EAST FRANKLIN STREET LOTS HISTORIC DISTRICT PRESERVATION CRITERIA; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 23. Special Use Permit SU22-02 (AT&T Cell Tower) Chairman Oliver reported the Planning and Zoning Commission approved the special use permit with a vote of 7-0. Motion was made to approve Special Use Permit SU22-02 for AT&T Cell Tower and Ordinance No. 2022-024. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2022-024 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ISSUING SPECIAL USE PERMIT SU22-02 TO AMEND THE SITE PLAN SU2016-03 TO EXPAND THE GROUND LEASE AREA ASSOCIATED WITH AN EXISITNG 75-FOOT HIGH MONOPOLE ON LOT 3, GRAPEVINE INDUSTRIAL PARK (525 INDUSTRIAL BOULEVARD) IN A DISTRICT ZONED “LI” LIGHT INDUSTRIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; City Council April 19, 2022 Page 13 PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS SPECIAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 24. Conditional Use Permit CU22-15 (Buffalo Wild Wings) Chairman Oliver reported the Planning and Zoning Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve the conditional use permit CU22-15 for Buffalo Wild Wings and Ordinance No. 2022-025. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2022-025 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU22-15 AMENDING THE SITE PLAN APPROVED BY ORDINANCE NO. 1998-80 FOR A PLANNED COMMERCIAL CENTER ALLOWING FOR THE POSSESSION, STORAGE, RETAIL SALE, AND ON- AND OFF-PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE AND MIXED BEVERAGES) IN CONJUNCTION WITH A RESTAURANT, SPECIFICALLY TO MODIFY THE FLOOR PLAN, REVISE THE BUILDING ELEVATIONS AND THE POLE SIGN IN A DISTRICT ZONED “CC” COMMUNITY COMMERCIAL DISTRICT FOR LOT 2, BLOCK 6, METROPLACE SECOND INSTALLMENT (315 WEST STATE HIGHWAY 114) ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE City Council April 19, 2022 Page 14 DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 25. Planned Development Overlay PD22-03 (Reserve at Bear Creek) Chairman Oliver reported the Planning and Zoning Commission approved the planned development overlay with a vote of 7-0. Motion was made to approve Planned Development Overlay PD220-03 for the Reserve at Bear Creek and Ordinance No. 2022-026. Motion: Freed Second: Slechta Ayes: Tate, Freed, Coy, O’Dell, Slechta and Leal Nays: Rogers Approved: 6-1 ORDINANCE NO. 2022-026 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING PLANNED DEVELOPMENT OVERLAY PD22-03 TO DEVIATE FROM, BUT NOT BE LIMITED TO, LOT SIZE, SIDE YARD SETBACK, FRONT YARD SETBACK, LOT WIDTH AND DEPTH, MAXIMUM BUILDING HEIGHT, AND TO ALLOW FRONT ENTRY GARAGES FOR LOTS LESS THAN 40 FEET IN WIDTH RELATIVE TO THE “R-TH” TOWNHOUSE DISTRICT REGULATIONS FOR 4201 STATE HIGHWAY 360 ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS PLANNED DEVELOPMENT OVERLAY PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council April 19, 2022 Page 15 Item 26. Conditional Use Permit CU22-03 (Kwik Kar) Chairman Oliver reported the Planning and Zoning Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU22-03 for Kwik Kar and Ordinance No. 2022-027. Motion: Freed Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2022-027 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU22-03 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 1991-11, SPECIFICALLY TO REVISE THE LOT BOUNDARY FOR AN EXISTING AUTOMOTIVE REPAIR GARAGE FOR LOT 1R1, BLOCK 1, M.L. HURST ADDITION (901 WEST NORTHWEST HIGHWAY) IN A DISTRICT ZONED “CC” COMMUNITY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 27. Planned Development Overlay PD22-01 (Kwik Kar) Chairman Oliver reported the Planning and Zoning Commission approved the planned development overlay with a vote of 7-0. Motion was made to approve Planned Development Overlay PD22-01 for Kwik Kar and Ordinance No. 2022-028. Motion: Coy Second: Freed City Council April 19, 2022 Page 16 Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2022-028 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING PLANNED DEVELOPMENT OVERLAY PD22-01 TO DEVIATE FROM THE PERIMETER LANDSCAPE AREA REQUIREMENT IN THE LANDSCAPING REGULATIONS (901 WEST NORTHWEST HIGHWAY) ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS PLANNED DEVELOPMENT OVERLAY PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 28. Final Plat for Lots 1R1 and 2R1, Block 1, M.L. Hurst Addition Chairman Oliver reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and Final Plat for Lots 1R1 and 2R1, Block 1, M.L. Hurst Addition. Motion: Slechta Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 29. Conditional Use Permit CU21-29 (Scooter’s Coffee Drive Thru) Chairman Oliver reported the Planning and Zoning Commission approved the conditional use permit with a vote of 7-0 with the condition that the applicant construct a six-inch tall raised barrier curb in a pork chop design to create a right-in/right-out restricted driveway on Ball Street along the site’s eastern property frontage as shown on the site plan. City Council April 19, 2022 Page 17 Motion was made to approve Conditional Use Permit CU21-29 for Scooter’s Coffee Drive Thru and Ordinance No. 2022-029 with the condition that the applicant construct a six- inch tall raised barrier curb in a pork chop design to create a right-in/right-out restricted driveway on Ball Street along the site’s eastern property frontage as shown on the site plan. Motion: Freed Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2022-029 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU21-29 TO ALLOW FOR THE DEVELOPMENT OF A 675 SQUARE FOOT RESTAURANT WITH A DRIVE THROUGH AND OUTDOOR DINING FOR LOT 2R1, BLOCK 1, M.L. HURST ADDITION (897 WEST NORTHWEST HIGHWAY) IN A DISTRICT ZONED “HC” HIGHWAY COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Motion was made to adjourn the meeting at 8:49 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 3rd day of May, 2022. City Council April 19, 2022 Page 18 APPROVED: ___________________________ William D. Tate Mayor ATTEST: __________________________ Tara Brooks City Secretary