HomeMy WebLinkAbout2022-04-19 Joint MeetingCITY OF GRAPEVINE, TEXAS
REGULAR JOINT MEETING OF
CITY COUNCIL AND PLANNING AND ZONING COMMISSION
TUESDAY, APRIL 19, 2022
GRAPEVINE CITY HALL, COUNCIL CHAMBERS
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
6.30 p.m. Dinner — City Council Conference Room
7.00 p.m. Call to Order of City Council Meeting — City Council Chambers
7.00 p.m. Executive Session — City Council Conference Room
7.30 p.m. Joint Regular Meeting — City Council Chambers
CALL TO ORDER: 7:00 p.m. — City Council Chambers
EXECUTIVE SESSION:
City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. — City Council Chambers
2. Invocation and Pledge of Allegiance: Vice Chairman Monica Hotelling
JOINT PUBLIC HEARINGS
3. Historic Landmark HL22-01 (422 Austin Street) — City Council and Planning and
Zoning Commission to conduct a public hearing relative to an application submitted
by Cole Curtis and Matthew Zonker requesting designation as a historic landmark
sub -district. The subject property is currently zoned "R-7.5" Single Family District.
4. Special Use Permit SU22-02 (AT&T Cell Tower) — City Council and Planning and
Zoning Commission to conduct a public hearing relative to an application submitted
by General Dynamics requesting a special use permit to amend the previously
approved site plan (SU16-03), specifically to expand the ground lease area by 160
square feet to add a generator. The subject property is located at 525 Industrial
Boulevard and is currently zoned "LI" Light Industrial District.
5. Conditional Use Permit CU22-15 (Buffalo Wild Wings) — City Council and Planning
and Zoning Commission to conduct a public hearing relative to an application
submitted by Design and Engineering, Inc. requesting a conditional use permit to
amend the previously approved site plan (CU98-28) for a planned commercial
center to allow for the possession, storage, retail sales and on- and off- premise
consumption of alcoholic beverages (beer, wine and mixed beverages) and
outdoor speakers, specifically to modify the existing floor plan, building elevations
and a 40-foot pole sign in conjunction with a restaurant. The subject property is
located at 315 West State Highway 114 and is currently zoned "CC" Community
Commercial District.
6. Planned Development Overlay PD22-03 (Reserve at Bear Creek) — City Council
and Planning and Zoning Commission to conduct a public hearing relative to an
application submitted by Wright Group Architects requesting a planned
development overlay to deviate from but not be limited to lot area, building height
and other design regulation requirements. The subject property is located at 4201
State Highway 360 and is currently zoned "R-TH" Residential Townhome District.
7. Conditional Use Permit CU22-03, Planned Development Overlay PD22-01 (Kwik
Kar) and Final Plat for Lots 1R1 and 2R1, Block 1, M.L. Hurst Addition — City
Council and Planning and Zoning Commission to conduct a public hearing relative
to an application submitted by Ridinger Associates, Inc. requesting a conditional
use permit to amend the previously approved site plan (CU91-03), a planned
development overlay to deviate from, but not be limited to, perimeter landscape
requirements and a replat of Lots 1R and 2R, Block 1, M.L. Hurst Addition. The
subject property is located at 901 West Northwest Highway and is currently zoned
"HC" Highway Commercial District.
8. Conditional Use Permit CU21-29 (Scooter's Coffee Drive Thru) — City Council and
Planning and Zoning Commission to conduct a public hearing relative to an
application submitted by Wendy Wells requesting a conditional use permit to allow
for the development of a 664 square foot restaurant with a drive through, outdoor
dining and outdoor speakers. The subject property is located at 897 West
Northwest Highway and is currently zoned "HC" Highway Commercial District.
Planning and Zoning Commission to recess to the Planning and Zoning Commission
Conference Room, Second Floor, to consider published agenda items.
City Council April 19, 2022 Page 2
City Council to remain in session in the Council Chambers to consider published
business.
CITIZEN COMMENTS
9. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments or on any other agenda item by completing a Citizen
Appearance Request form with the City Secretary. A member of the public may
address the City Council regarding an item on the agenda either before or during
the Council's consideration of the item, upon being recognized by the Mayor or
upon the consent of the City Council. Citizens will have three (3) minutes to
address Council. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
NEW BUSINESS
10. Pattillo, Brown and Hill, LLC, the City's auditing firm, to present the annual audit
report in compliance with the City Charter, Article 3, Section 3.14.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
11. Consider the award of an annual contract with Star Wellness for employee
comprehensive wellness screenings and vaccinations. Chief Financial Services
Officer recommends approval.
12. Consider a fireworks permit for an event to be held at The Ranch of Lonesome
Dove on April 23, 2022. Fire Chief recommends approval.
13. Consider Resolution No. 2022-003 awarding the construction contract for the 47tn
and 48t" Year Community Development Bloc Grant (CDBG) Program for the street
reconstruction project to McLendon Construction Company and Ordinance No.
2022-022 appropriating the funding. Public Works Director recommends approval.
14. Consider an annual contract for HVAC filters and supplies from Joe W. Fly
Company. Public Works Director recommends approval.
15. Consider the renewal of an annual contract for the purchase of waterworks
products with Core & Main LP. Public Works Director recommends approval.
City Council April 19, 2022 Page 3
16. Consider the renewal of an annual contract for hauling of debris and aggregates
with Q. Roberts Trucking, Inc. Public Works Director recommends approval.
17. Consider the renewal of annual contracts for concrete services with Manning
Concrete Sawing, NG Concrete, LP and Cl Pavement. Public Works Director
recommends approval.
18. Consider an annual contract for cold milling machining with TexOp Construction,
LP. Public Works Director recommends approval.
19. Consider the renewal of annual contracts for the purchase of various fuels with
primary vendor Jack Ray Oil Company and secondary vendor Douglas
Distributing. Public Works Director recommends approval.
20. Consider the contract renewal of Performo asset performance and maintenance
software from Wizard Software Solutions. Public Works Director recommends
approval.
21. Consider the minutes of the April 5, 2022 Regular City Council meeting. City
Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
22. Historic Landmark HL22-01 (422 Austin Street) — Consider the recommendation
of the Planning and Zoning Commission and Ordinance No. 2022-023, if
applicable, and take any necessary action.
23. Special Use Permit SU22-02 (AT&T Cell Tower) — Consider the recommendation
of the Planning and Zoning Commission and Ordinance No. 2022-024, if
applicable, and take any necessary action.
24. Conditional Use Permit CU22-15 (Buffalo Wild Wings) — Consider the
recommendation of the Planning and Zoning Commission and Ordinance No.
2022-025, if applicable, and take any necessary action.
25. Planned Development Overlay PD22-03 (Reserve at Bear Creek) — Consider the
recommendation of the Planning and Zoning Commission and Ordinance No.
2022-026, if applicable, and take any necessary action.
City Council April 19, 2022 Page 4
26. Conditional Use Permit CU22-03 (Kwik Kar) — Consider the recommendation of
the Planning and Zoning Commission and Ordinance No. 2022-027, if applicable,
and take any necessary action.
27. Planned Development Overlay PD22-01 (Kwik Kar) — Consider the
recommendation of the Planning and Zoning Commission and Ordinance No.
2022-028, if applicable, and take any necessary action.
28. Final Plat for Lots 1R1 and 2R1, Block 1, M.L. Hurst Addition — Consider the
recommendation of the Planning and Zoning Commission and take any necessary
action.
29. Conditional Use Permit CU21-29 (Scooter's Coffee Drive Thru) — Consider the
recommendation of the Planning and Zoning Commission and Ordinance No.
2022-029, if applicable, and take any necessary action.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on April 15, 2022
by 5.00 p.m.
Tara Brooks, TRMC, CRM
City Secretary
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If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
This meeting can be adjourned and reconvened, if necessary, the following regular
business day.
City Council April 19, 2022 Page 5
CITY OF GRAPEVINE, TEXAS
REGULAR PLANNING AND ZONING COMMISSION MEETING
TUESDAY, APRIL 19, 2022
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS 76051
7.00 p.m. Briefing Session - Planning and Zoning Commission Conference Room
7.30 p.m. Joint Meeting with City Council - City Council Chambers
7.30 p.m. Regular Session - Planning and Zoning Commission Conference Room
CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room
BRIEFING SESSION
Planning and Zoning Commission to conduct a briefing session to discuss all items
scheduled on tonight's agenda. No action will be taken. Each item will be
considered during the Regular Session which immediately follows the Joint Public
Hearings.
JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers
2. Invocation and Pledge of Allegiance: Vice Chairman Monica Hotelling
JOINT PUBLIC HEARINGS
3. Historic Landmark HL22-01 (422 Austin Street) — City Council and Planning and
Zoning Commission to conduct a public hearing relative to an application submitted
by Cole Curtis and Matthew Zonker requesting designation as a historic landmark
sub -district. The subject property is currently zoned "R-7.5" Single Family District.
4. Special Use Permit SU22-02 (AT&T Cell Tower) — City Council and Planning and
Zoning Commission to conduct a public hearing relative to an application submitted
by General Dynamics requesting a special use permit to amend the previously
approved site plan (SU16-03), specifically to expand the ground lease area by 160
square feet to add a generator. The subject property is located at 525 Industrial
Boulevard and is currently zoned "LI" Light Industrial District.
5. Conditional Use Permit CU22-15 (Buffalo Wild Wings) — City Council and Planning
and Zoning Commission to conduct a public hearing relative to an application
submitted by Design and Engineering, Inc. requesting a conditional use permit to
amend the previously approved site plan (CU98-28) for a planned commercial
center to allow for the possession, storage, retail sales and on- and off- premise
consumption of alcoholic beverages (beer, wine and mixed beverages) and
outdoor speakers, specifically to modify the existing floor plan, building elevations
and a 40-foot pole sign in conjunction with a restaurant. The subject property is
located at 315 West State Highway 114 and is currently zoned "CC" Community
Commercial District.
6. Planned Development Overlay PD22-03 (Reserve at Bear Creek) — City Council
and Planning and Zoning Commission to conduct a public hearing relative to an
application submitted by Wright Group Architects requesting a planned
development overlay to deviate from but not be limited to lot area, building height
and other design regulation requirements. The subject property is located at 4201
State Highway 360 and is currently zoned "R-TH" Residential Townhome District.
7. Conditional Use Permit CU22-03, Planned Development Overlay PD22-01 (Kwik
Kar) and Final Plat for Lots 1R1 and 2R1, Block 1, M.L. Hurst Addition — City
Council and Planning and Zoning Commission to conduct a public hearing relative
to an application submitted by Ridinger Associates, Inc. requesting a conditional
use permit to amend the previously approved site plan (CU91-03), a planned
development overlay to deviate from, but not be limited to, perimeter landscape
requirements and a replat of Lots 1R and 2R, Block 1, M.L. Hurst Addition. The
subject property is located at 901 West Northwest Highway and is currently zoned
"HC" Highway Commercial District.
8. Conditional Use Permit CU21-29 (Scooter's Coffee Drive Thru) — City Council and
Planning and Zoning Commission to conduct a public hearing relative to an
application submitted by Wendy Wells requesting a conditional use permit to allow
for the development of a 664 square foot restaurant with a drive through, outdoor
dining and outdoor speakers. The subject property is located at 897 West
Northwest Highway and is currently zoned "HC" Highway Commercial District.
REGULAR SESSION: 7:30 p.m. (Immediately following the Joint Public Hearings)
Planning and Zoning Conference Room
CITIZEN COMMENTS
9. Any person who is not scheduled on the agenda may address the Commission
under Citizen Comments or on any other agenda item by completing a Citizen
Appearance Request form with the staff. A member of the public may address the
Commission regarding an item on the agenda either before or during the
Commission's consideration of the item, upon being recognized by the Chairman
or upon the consent of the Commission. In accordance with the Texas Open
Meetings Act, the Commission is restricted in discussing or taking action during
Citizen Comments.
NEW BUSINESS
10. Historic Landmark HL22-01 (422 Austin Street) — Consider the application and
make a recommendation to City Council.
11. Special Use Permit SU22-02 (AT&T Cell Tower) — Consider the application and
make a recommendation to City Council.
Planning and Zoning Commission April 5, 2022 Page 2
12. Conditional Use Permit CU22-15 (Buffalo Wild Wings) — Consider the application
and make a recommendation to City Council.
13. Planned Development Overlay PD22-03 (Reserve at Bear Creek) — Consider the
application and make a recommendation to City Council.
14. Conditional Use Permit CU22-03 (Kwik Kar) — Consider the application and make
a recommendation to City Council.
15. Planned Development Overlay PD22-01 (Kwik Kar) — Consider the application and
make a recommendation to City Council.
16. Final Plat for Lots 1R1 and 2R1, Block 1, M.L. Hurst Addition — Consider the
application and make a recommendation to City Council.
17. Conditional Use Permit CU21-29 (Scooter's Coffee Drive Thru) — Consider the
application and make a recommendation to City Council.
18. Consider the minutes of the March 15, 2022 Regular Planning and Zoning
Commission meetings.
NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a
representative will present the recommendations of the Planning and Zoning Commission
to the City Council for consideration in the City Council Chambers.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on April 15, 2022
by 5.00 p.m.
GRApF
vi im
Tara Brooks, TRMC, CRM s ;
City Secretary Y '
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
Planning and Zoning Commission April 5, 2022 Page 3
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 19th
day of April, 2022 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate Mayor
Darlene Freed Mayor Pro Tem
Sharron Rogers Council Member
Chris Coy Council Member
Duff O’Dell Council Member
Paul Slechta Council Member
Leon Leal Council Member
constituting a quorum, and with the following members of the Planning and Zoning
Commission:
Larry Oliver Chairman
Monica Hotelling Vice Chairman
Beth Tiggelaar Member
Dennis Luers Member
Traci Hutton Member
David Hallberg Member
Jason Parker Alternate Member
Gabe Griess Alternate Member
constituting a quorum, and the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
Matthew C.G. Boyle City Attorney
Tara Brooks City Secretary
Call to Order
Mayor Tate called the meeting to order at 7:00 p.m. in the City Council Chambers.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
City Council April 19, 2022 Page 2
A. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 7:03 p.m. The closed session ended at 7:20 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.072 or 551.087.
City Manager Bruno Rumbelow stated no action was required.
REGULAR MEETING
Mayor Tate called the regular meeting to order at 7:30 p.m.
Item 2. Invocation and Pledge of Allegiance
Vice Chairman Monica Hotelling delivered the Invocation and led the Pledge of
Allegiance.
JOINT PUBLIC HEARINGS
Item 3. Historic Landmark HL22-01 (422 Austin Street)
Mayor Tate declared the public hearing open.
Director of Planning Services Erica Marohnic reported the applicants, Cole Curtis and
Matthew Zonker, were requesting designation as a historic landmark sub-district. The
subject property is currently zoned “R-7.5” Single Family District. The Historic Landmark
criteria were approved by the Historic Preservation Commission at their March 23, 2022
meeting.
Applicant Matthew Zonker answered questions from City Council.
No one spoke during the public hearing and there was one letter in support provided to
the Commission and Council.
City Council April 19, 2022 Page 3
Motion was made to close the public hearing.
Motion: Luers
Second: Tiggelaar
Ayes: Oliver, Hotelling, Luers, Tiggelaar, Hutton, Hallberg, and Parker
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 4. Special Use Permit SU22-02 (AT&T Cell Tower)
Mayor Tate declared the public hearing open.
Director of Planning Services Marohnic reported the applicant, General Dynamics, was
requesting a special use permit to amend the previously approved site plan (SU16-03),
specifically to expand the ground lease area by 160 square feet to add a generator. The
subject property is located at 525 Industrial Boulevard and is currently zoned “LI” Light
Industrial District.
Applicant Zachary Walker answered questions from Council.
No one spoke during the public hearing and there was no correspondence to report.
Motion was made to close the public hearing.
Motion: Parker
Second: Hotelling
Ayes: Oliver, Hotelling, Luers, Tiggelaar, Hutton, Hallberg, and Parker
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: Freed
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 5. Conditional Use Permit CU22-15 (Buffalo Wild Wings)
Mayor Tate declared the public hearing open.
City Council April 19, 2022 Page 4
Director of Planning Services Marohnic reported the applicant, Design and Engineering,
Inc., was requesting a conditional use permit to amend the previously approved site plan
(CU98-28) for a planned commercial center to allow for the possession, storage, retail
sales and on- and off- premise consumption of alcoholic beverages (beer, wine and mixed
beverages) and outdoor speakers, specifically to modify the existing floor plan, building
elevations and a 40-foot pole sign in conjunction with a restaurant. The subject property
is located at 315 West State Highway 114 and is currently zoned “CC” Community
Commercial District.
Applicant Blake Emerson made a presentation and answered questions from the
Commission and Council.
No one spoke during the public hearing and there was no correspondence to report.
Motion was made to close the public hearing.
Motion: Luers
Second: Hotelling
Ayes: Oliver, Hotelling, Luers, Tiggelaar, Hutton, Hallberg, and Parker
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: Rogers
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 6. Planned Development Overlay PD22-03 (Reserve at Bear Creek)
Mayor Tate declared the public hearing open.
Director of Planning Services Marohnic reported the applicant, Wright Group Architects,
was requesting a planned development overlay to deviate from, but not be limited to, lot
area, building height and other design regulation requirements. The subject property is
located at 4201 State Highway 360 and is currently zoned “R-TH” Residential Townhome
District.
Director Marohnic answered questions from the Council.
Applicant Terry Wright presented this item and answered questions from the Commission
and Council.
No one spoke during the public hearing and there was no correspondence to report.
City Council April 19, 2022 Page 5
Motion was made to close the public hearing.
Motion: Tiggelaar
Second: Parker
Ayes: Oliver, Hotelling, Luers, Tiggelaar, Hutton, Hallberg, and Parker
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: O’Dell
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 7. Conditional Use Permit CU22-03, Planned Development Overlay PD22-01 (Kwik
Kar) and Final Plat for Lots 1R1 and 2R1, Block 1, M.L. Hurst Addition
Mayor Tate declared the public hearing open.
Director of Planning Services Marohnic reported the applicant, Ridinger Associates, Inc.,
was requesting a conditional use permit to amend the previously approved site plan
(CU91-03) for a planned development overlay to deviate from, but not be limited to,
perimeter landscape requirements and a replat of Lots 1R and 2R, Block 1, M.L. Hurst
Addition. The subject property is located at 901 West Northwest Highway and is currently
zoned “HC” Highway Commercial District.
Director Marohnic and Planner II Albert Triplett answered questions from the
Commission.
Applicant Jason Kilpatrick presented this item and answered questions from the
Commission and Council.
No one spoke during the public hearing and there was no correspondence to report.
Motion was made to close the public hearing.
Motion: Parker
Second: Hotelling
Ayes: Oliver, Hotelling, Luers, Tiggelaar, Hutton, Hallberg, and Parker
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: Coy
Second: Freed
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
City Council April 19, 2022 Page 6
Nays: None
Approved: 7-0
Item 8. Conditional Use Permit CU21-29 (Scooter’s Coffee Drive Thru)
Mayor Tate declared the public hearing open.
Director of Planning Services Marohnic reported the applicant, Wendy Wells, was
requesting a conditional use permit to allow for the development of a 664 square foot
restaurant with a drive through, outdoor dining and outdoor speakers. The subject
property is located at 897 West Northwest Highway and is currently zoned “HC” Highway
Commercial District.
Applicants Kevin Dew, Aaron Funk and Wendy Wells answered questions from the
Commission and Council.
No one spoke during the public hearing and there was one letter in support provided to
the Commission and Council.
Motion was made to close the public hearing.
Motion: Luers
Second: Tiggelaar
Ayes: Oliver, Hotelling, Luers, Tiggelaar, Hutton, Hallberg, and Parker
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: O’Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
The Planning and Zoning Commission recessed to the Planning and Zoning Commission
Conference Room, Second Floor, to consider published agenda items.
City Council remained in session in the Council Chambers to consider published
business.
Item 6. Citizen Comments
Anne Lapkin 901 West Texas, Grapevine Texas addressed the issues regarding the
purchasing card program and suggested actions for moving forward.
City Council April 19, 2022 Page 7
NEW BUSINESS
Item 10. Pattillo, Brown and Hill, LLC, the City’s auditing firm, to present the annual audit
report in compliance with the City Charter, Article 3, Section 3.14.
Chief Financial Officer Greg Jordan introduced the Fiscal Year 2021 Annual
Comprehensive Financial Report and Audit.
Todd Pruitt with Pattillo, Brown and Hill LLC presented the results of the audit. For the
audit of the financial statements the auditors issued an “unmodified opinion” meaning
there were no material exceptions found in the fairness criteria under which the records
were audited.
Mr. Pruitt reviewed the Compliance Audit of the City’s Federal Grant Awards Program
which stated the City complied, in all material respects, with the types of compliance
requirements.
Mr. Pruitt reviewed the internal controls over financial reporting and compliance. There
were no instances of noncompliance that were required to be reported. They noted two
instances of internal controls over financial reporting that need to be addressed. The first
was the segregation of duties for system administration and the second was regarding
the purchasing cards controls.
Mr. Pruitt answered questions from Council.
Chief Financial Officer Jordan answered questions from Council and described the
additional controls that have been added to the purchasing card program.
No action was taken by City Council.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. There were not any requests to remove any items from the consent
agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 11. Consider the award of an annual contract with Star Wellness for employee
comprehensive wellness screenings and vaccinations.
City Council April 19, 2022 Page 8
Chief Financial Officer Jordan recommended approval of the agreement for employee
comprehensive wellness screenings including onsite bio-metric screenings, vascular
screenings, and vaccinations for an estimated annual amount of $140,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 12. Consider a fireworks permit for an event to be held at The Ranch of Lonesome
Dove on April 23, 2022.
Fire Chief Darrell Brown recommended approval of a three-minute fireworks display to
take place on April 23, 2022 at the Ranch of Lonesome Dove.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 13. Consider Resolution No. 2022-003 awarding the construction contract for the
47th and 48th Year Community Development Bloc Grant (CDBG) Program for the street
reconstruction project to McLendon Construction Company and Ordinance No. 2022--
022 appropriating the funding.
Public Works Director Bryan Beck recommended approval of the resolution to award the
construction contract to McLendon Construction Company as recommended by Tarrant
County and the approval of the ordinance to appropriate the funding in the Capital
Projects Street Fund.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
RESOLUTION NO. 2022-003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROVING THE 47th AND 48th
YEAR COMMUNITY BLOCK GRANT PROGRAM PROJECT
City Council April 19, 2022 Page 9
CONTRACTOR AND CONTRACT PRICE, AND PROVIDING
AN EFFECTIVE DATE
ORDINANCE NO. 2022-022
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF $712,000 IN THE CAPITAL PROJECT
STREET FUND, DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 14. Consider an annual contract for HVAC filters and supplies from Joe W. Fly
Company.
Public Works Director Beck recommended approval of the annual contract for HVAC
filters and supplies for an annual estimated budgeted amount of $30,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 15. Consider the renewal of an annual contract for the purchase of waterworks
products with Core & Main LP.
Public Works Director Beck recommended approval of the annual contract for the
purchase of waterworks products to include brass, pipe, fire hydrant parts, fittings and
other materials for an annual estimated amount of $140,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 16. Consider the renewal of an annual contract for hauling of debris and aggregates
with Q. Roberts Trucking, Inc.
Public Works Director Beck recommended approval of the annual contract for hauling of
various types of debris and aggregates for an annual estimated amount of $100,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
City Council April 19, 2022 Page 10
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 17. Consider the renewal of annual contracts for concrete services with Manning
Concrete Sawing, NG Concrete, LP and CI Pavement.
Public Works Director Beck recommended approval of the annual contract for concrete
services in an annual estimated amount of $500,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 18. Consider an annual contract for cold milling machining with TexOp Construction,
LP.
Public Works Director Beck recommended approval of the annual contract for cold milling
machining on an as-needed basis for an estimated amount of $100,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 19. Consider the renewal of annual contracts for the purchase of various fuels with
primary vendor Jack Ray Oil Company and secondary vendor Douglas Distributing.
Public Works Director Beck recommended approval of the annual contracts for the
purchase of various fuels to be ordered on an as-needed basis for an estimated amount
of $900,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
City Council April 19, 2022 Page 11
Item 20. Consider the contract renewal of Performo asset performance and maintenance
software from Wizard Software Solutions.
Public Works Director Beck recommended approval of the renewal of the asset
performance and maintenance software for the work order management system in an
amount not to exceed $15,600.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
Item 21. Consider the minutes of the April 5, 2022 Regular City Council meeting.
City Secretary Tara Brooks recommended approval of the minutes as presented.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta, and Leal
Nays: None
Approved: 7-0
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
Item 22. Historic Landmark HL22-01 (422 Austin Street)
Chairman Oliver reported the Planning and Zoning Commission approved the historic
landmark subdistrict with a vote of 7-0.
Motion was made to approve Historic Landmark HL22-01 for 422 Austin Street and
Ordinance No. 2022-023.
Motion: Rogers
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2022-021
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, DESIGNATING A HISTORIC
LANDMARK SUBDISTICT HL22-01 DESIGNATING THE
AREA OF 422 AUSTIN STREET, 519 EAST FRANKLIN
City Council April 19, 2022 Page 12
STREET, AND 521 EAST FRANKLIN STREET AND
PLATTED AS LOTS 5, 6, 7, AND 8, BLOCK 112, COLLEGE
HEIGHTS ADDITION, ABSTRACT 946, ARCHIBALD F
LEONARD SURVEY AND MORE SPECIFICALLY
DESCRIBED HEREIN, IN A DISTRICT ZONED “R-7.5”
SINGLE FAMILY RESIDENTIAL DISTRICT; PROVIDING
FOR THE ADOPTION OF THE EAST FRANKLIN STREET
LOTS HISTORIC DISTRICT PRESERVATION CRITERIA;
CORRECTING THE OFFICIAL ZONING MAP;
PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; PROVIDING A CLAUSE RELATING TO
SEVERABILITY; DETERMINING THAT THE PUBLIC
INTERESTS, MORALS AND GENERAL WELFARE
DEMAND A ZONING CHANGE AND AMENDMENT
THEREIN MADE; PROVIDING A PENALTY OF FINE NOT
TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 23. Special Use Permit SU22-02 (AT&T Cell Tower)
Chairman Oliver reported the Planning and Zoning Commission approved the special use
permit with a vote of 7-0.
Motion was made to approve Special Use Permit SU22-02 for AT&T Cell Tower and
Ordinance No. 2022-024.
Motion: Freed
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2022-024
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, ISSUING SPECIAL USE PERMIT
SU22-02 TO AMEND THE SITE PLAN SU2016-03 TO
EXPAND THE GROUND LEASE AREA ASSOCIATED WITH
AN EXISITNG 75-FOOT HIGH MONOPOLE ON LOT 3,
GRAPEVINE INDUSTRIAL PARK (525 INDUSTRIAL
BOULEVARD) IN A DISTRICT ZONED “LI” LIGHT
INDUSTRIAL DISTRICT ALL IN ACCORDANCE WITH A
SITE PLAN APPROVED PURSUANT TO SECTION 47 OF
ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS,
RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN;
CORRECTING THE OFFICIAL ZONING MAP;
City Council April 19, 2022 Page 13
PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; PROVIDING A CLAUSE RELATING TO
SEVERABILITY; DETERMINING THAT THE PUBLIC
INTERESTS, MORALS AND GENERAL WELFARE
DEMAND THE ISSUANCE OF THIS SPECIAL USE PERMIT;
PROVIDING A PENALTY NOT TO EXCEED THE SUM OF
TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 24. Conditional Use Permit CU22-15 (Buffalo Wild Wings)
Chairman Oliver reported the Planning and Zoning Commission approved the conditional
use permit with a vote of 7-0.
Motion was made to approve the conditional use permit CU22-15 for Buffalo Wild Wings
and Ordinance No. 2022-025.
Motion: Coy
Second: Freed
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2022-025
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS ISSUING CONDITIONAL USE
PERMIT CU22-15 AMENDING THE SITE PLAN APPROVED
BY ORDINANCE NO. 1998-80 FOR A PLANNED
COMMERCIAL CENTER ALLOWING FOR THE
POSSESSION, STORAGE, RETAIL SALE, AND ON- AND
OFF-PREMISE CONSUMPTION OF ALCOHOLIC
BEVERAGES (BEER, WINE AND MIXED BEVERAGES) IN
CONJUNCTION WITH A RESTAURANT, SPECIFICALLY
TO MODIFY THE FLOOR PLAN, REVISE THE BUILDING
ELEVATIONS AND THE POLE SIGN IN A DISTRICT ZONED
“CC” COMMUNITY COMMERCIAL DISTRICT FOR LOT 2,
BLOCK 6, METROPLACE SECOND INSTALLMENT (315
WEST STATE HIGHWAY 114) ALL IN ACCORDANCE WITH
A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF
ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS,
RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN;
CORRECTING THE OFFICIAL ZONING MAP;
PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; PROVIDING A CLAUSE RELATING TO
SEVERABILITY; DETERMINING THAT THE PUBLIC
INTERESTS, MORALS AND GENERAL WELFARE
City Council April 19, 2022 Page 14
DEMAND THE ISSUANCE OF THIS CONDITIONAL USE
PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE
SUM OF TWO THOUSAND DOLLARS ($2,000.00);
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
Item 25. Planned Development Overlay PD22-03 (Reserve at Bear Creek)
Chairman Oliver reported the Planning and Zoning Commission approved the planned
development overlay with a vote of 7-0.
Motion was made to approve Planned Development Overlay PD220-03 for the Reserve
at Bear Creek and Ordinance No. 2022-026.
Motion: Freed
Second: Slechta
Ayes: Tate, Freed, Coy, O’Dell, Slechta and Leal
Nays: Rogers
Approved: 6-1
ORDINANCE NO. 2022-026
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS ISSUING PLANNED DEVELOPMENT
OVERLAY PD22-03 TO DEVIATE FROM, BUT NOT BE
LIMITED TO, LOT SIZE, SIDE YARD SETBACK, FRONT
YARD SETBACK, LOT WIDTH AND DEPTH, MAXIMUM
BUILDING HEIGHT, AND TO ALLOW FRONT ENTRY
GARAGES FOR LOTS LESS THAN 40 FEET IN WIDTH
RELATIVE TO THE “R-TH” TOWNHOUSE DISTRICT
REGULATIONS FOR 4201 STATE HIGHWAY 360 ALL IN
ACCORDANCE WITH A SITE PLAN APPROVED
PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73
AND ALL OTHER CONDITIONS, RESTRICTIONS AND
SAFEGUARDS IMPOSED HEREIN; CORRECTING THE
OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS PLANNED
DEVELOPMENT OVERLAY PERMIT; PROVIDING A
PENALTY NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS ($2,000.00); DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
City Council April 19, 2022 Page 15
Item 26. Conditional Use Permit CU22-03 (Kwik Kar)
Chairman Oliver reported the Planning and Zoning Commission approved the conditional
use permit with a vote of 7-0.
Motion was made to approve Conditional Use Permit CU22-03 for Kwik Kar and
Ordinance No. 2022-027.
Motion: Freed
Second: O’Dell
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2022-027
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS ISSUING CONDITIONAL USE
PERMIT CU22-03 TO AMEND THE SITE PLAN APPROVED
BY ORDINANCE NO. 1991-11, SPECIFICALLY TO REVISE
THE LOT BOUNDARY FOR AN EXISTING AUTOMOTIVE
REPAIR GARAGE FOR LOT 1R1, BLOCK 1, M.L. HURST
ADDITION (901 WEST NORTHWEST HIGHWAY) IN A
DISTRICT ZONED “CC” COMMUNITY COMMERCIAL
DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN
APPROVED PURSUANT TO SECTION 47 OF ORDINANCE
NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS
AND SAFEGUARDS IMPOSED HEREIN; CORRECTING
THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS
CONDITIONAL USE PERMIT; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 27. Planned Development Overlay PD22-01 (Kwik Kar)
Chairman Oliver reported the Planning and Zoning Commission approved the planned
development overlay with a vote of 7-0.
Motion was made to approve Planned Development Overlay PD22-01 for Kwik Kar and
Ordinance No. 2022-028.
Motion: Coy
Second: Freed
City Council April 19, 2022 Page 16
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2022-028
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS ISSUING PLANNED DEVELOPMENT
OVERLAY PD22-01 TO DEVIATE FROM THE PERIMETER
LANDSCAPE AREA REQUIREMENT IN THE
LANDSCAPING REGULATIONS (901 WEST NORTHWEST
HIGHWAY) ALL IN ACCORDANCE WITH A SITE PLAN
APPROVED PURSUANT TO SECTION 47 OF ORDINANCE
NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS
AND SAFEGUARDS IMPOSED HEREIN; CORRECTING
THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS PLANNED
DEVELOPMENT OVERLAY PERMIT; PROVIDING A
PENALTY NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS ($2,000.00); DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 28. Final Plat for Lots 1R1 and 2R1, Block 1, M.L. Hurst Addition
Chairman Oliver reported the Planning and Zoning Commission approved the final plat
with a vote of 7-0.
Motion was made to approve the Statement of Findings and Final Plat for Lots 1R1 and
2R1, Block 1, M.L. Hurst Addition.
Motion: Slechta
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 29. Conditional Use Permit CU21-29 (Scooter’s Coffee Drive Thru)
Chairman Oliver reported the Planning and Zoning Commission approved the conditional
use permit with a vote of 7-0 with the condition that the applicant construct a six-inch tall
raised barrier curb in a pork chop design to create a right-in/right-out restricted driveway
on Ball Street along the site’s eastern property frontage as shown on the site plan.
City Council April 19, 2022 Page 17
Motion was made to approve Conditional Use Permit CU21-29 for Scooter’s Coffee Drive
Thru and Ordinance No. 2022-029 with the condition that the applicant construct a six-
inch tall raised barrier curb in a pork chop design to create a right-in/right-out restricted
driveway on Ball Street along the site’s eastern property frontage as shown on the site
plan.
Motion: Freed
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2022-029
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS ISSUING CONDITIONAL USE
PERMIT CU21-29 TO ALLOW FOR THE DEVELOPMENT
OF A 675 SQUARE FOOT RESTAURANT WITH A DRIVE
THROUGH AND OUTDOOR DINING FOR LOT 2R1, BLOCK
1, M.L. HURST ADDITION (897 WEST NORTHWEST
HIGHWAY) IN A DISTRICT ZONED “HC” HIGHWAY
COMMERCIAL DISTRICT ALL IN ACCORDANCE WITH A
SITE PLAN APPROVED PURSUANT TO SECTION 47 OF
ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS,
RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN;
CORRECTING THE OFFICIAL ZONING MAP;
PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; PROVIDING A CLAUSE RELATING TO
SEVERABILITY; DETERMINING THAT THE PUBLIC
INTERESTS, MORALS AND GENERAL WELFARE
DEMAND THE ISSUANCE OF THIS CONDITIONAL USE
PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE
SUM OF TWO THOUSAND DOLLARS ($2,000.00);
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
ADJOURNMENT
Motion was made to adjourn the meeting at 8:49 p.m.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 3rd
day of May, 2022.
City Council April 19, 2022 Page 18
APPROVED:
___________________________
William D. Tate
Mayor
ATTEST:
__________________________
Tara Brooks
City Secretary