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HomeMy WebLinkAboutItem 14 - Minutes11/06/07 Tax Exemption bill that was adopted by HB 621. The bill will expand the freeport exemption for goods in transit if they are shipped to another location either inside or outside the State of Texas within 175 days. The bill provides that a taxing entity can opt out of the exemption by taking positive action prior to December 31, 2007 to tax the applicable goods. It was the consensus of the City Council to hold a public hearing to opt out of the HB 621 exemption. There was no formal action taken by the City Council Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 6:55 p.m. The motion prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of November, 2007. ATTEST: Linda Huff City Secretary it William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 6th day of November, 2007 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with Mayor William D. Tate absent, with the following members of the City Staff: Bruno Rumbelow City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Pro Tem Ware called the meeting to order at 7:00 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT 11/06/07 Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the meeting at 8:00 p.m. The motion prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of November, 2007. ATTEST: Linda Huff City Secretary oil Uftlfiy d William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of November, 2007 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member constituting a quorum, with Mayor William D. Tate absent, with the following members of the City Staff: Bruno Rumbelow City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Pro Tem Ware called the meeting to order at 7:35 p.m. INVOCATION Council Member Stewart delivered the Invocation. ITEM 1A. CITIZENS COMMENTS MS. DEBBIE WYLIE Ms. Debbie Wylie, 4230 Hearthside Drive, submitted pictures to the City Council of the Bear Creek drainage ditch and collapsed retaining wall adjacent to her home. She requested assistance to resolve the situation. ITEM 1B. CITIZENS COMMENTS MR. TONY BOULTON Mr. Tony Boulton, 2149 Aspenwood Drive, business owner at 419 South Main Street, expressed his opinion regarding the proposed Main Street Fire Protection Program: concerns that the costs will be passed on to the tenants and that the construction time factor needs to be given more consideration for each individual tenant before the project moves forward. 11/06/07 ITEM 1. PRESENTATION, SALVATION ARMY RED KETTLE CAMPAIGN Captain Matt Trayler of the Salvation Army expressed appreciation to Mayor Pro Tem Ware for donating the first dollar in Grapevine to the 2007 Salvation Army Red Kettle Campaign. He stated the Red Kettle Campaign was in its 100th year. ITEM 2. AWARD ENGINEERING SERVICES CONTRACT INFLOW AND INFILTRATION REDUCTION PLAN WASTEWATER COLLECTION SYSTEM, WHITE ROCK CONSULTANTS Public Works Director Matt Singleton made a presentation relative to the Clean Water Act that prohibits sanitary sewer outflows (SSO) into gutters, creeks and lakes. Any event that occurs is reported to the State and is considered a serious violation that can result in fines. He updated the City Council on a new initiative by the EPA and TCEQ relative to Sanitary Sewer Outflows. Cities are encouraged to develop a SSO Program before there are any violations or impacts to human health. He stated that having the program in place keeps cities out of formal enforcement. He noted that the City has sent a letter to TCEQ indicating the plan to join the SSO initiative. He stated there would be a plan submitted to TCEQ by February 2008 outlining Grapevine's SSO initiative. Mr. Singleton reported that Staff has been in the process of identifying and rehabilitating wastewater lines in older areas of the City that are experiencing inflow and infiltration problems. Phase I of the program has been constructed and Phase II is currently under construction. This study will provide a continuation of the review of additional areas of the City to identify those areas in need of rehabilitation. He requested award of an engineering services contract to White Rock Consultants in an amount of $27,090.00 for the next phase of the Inflow and Infiltration Reduction Plan for the City's Wastewater Collection System. Motion by Council Member Freed, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate ITEM 3. RESOLUTION, AUTHORIZE PURCHASE OF BENCHES TRASH RECEPTACLES AND PLANTERS Parks & Recreation Director Doug Evans requested approval of a resolution declaring the Paul E. Allen Company as the exclusive distributor for the purchase of the DuMor brand. There will be 56 benches, six trash receptacles and eight planters placed along Main Street purchased for a total cost not to exceed $61,938.00. These items will be placed between Northwest Highway and College Street. Motion by Council Member Spencer, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: E 11/06/07 Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate RESOLUTION NO. 2007-55 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF BENCHES, TRASH RECEPTACLES AND PLANTERS; DETERMINING THAT THE BENCHES, RECEPTACLES AND PLANTERS ARE AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 4. Resolutions, Authorize Dissolution of the Aquarium Development Corporation of Grapevine and the Grapevine Aquarium Development Corporation Administrative Services Director recommended approval of resolutions authorizing the wind up and dissolution of the Aquarium Development Corporation of Grapevine and the Grapevine Aquarium Development Corporation. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate RESOLUTION NO. 2007-56 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROVING THE WIND UP AND DISSOLUTION OF THE AQUARIUM DEVELOPMENT CORPORATION OF GRAPEVINE; RESOLVING RELATED MATTERS AND PROVIDING AN EFFECTIVE DATE 3 11/06/07 RESOLUTION NO. 2007-57 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS APPROVING THE WIND UP AND DISSOLUTION OF THE CITY OF GRAPEVINE AQUARIUM DEVELOPMENT CORPORATION; RESOLVING RELATED MATTERS AND PROVIDING AN EFFECTIVE DATE Item 5. Resolution, Authorize Purchase Intelligent Libraa System Library Director recommended approval of a resolution authorizing the purchase of an Intelligent Library System (ILS) from Checkpoint Systems, Inc. in an amount not to exceed $15,344.00. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate RESOLUTION NO. 2007-58 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF A LIBRARY CHECK-OUT SYSTEM INCLUDING HARDWARE; DETERMINING THAT THE NETWORK IS AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 6. Resolution, Authorize Renewal Brodart McNaughton Book Services Library Director recommended approval of a resolution authorizing renewal of an annual contract to Brodart McNaughton Book Services in the amount of $18,971.23. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate rd 11/06/07 RESOLUTION NO. 2007-59 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING A. CONTRACT TO BRODART MCNAUGHTON BOOK SERVICE TO PROVIDE BOOK SERVICES TO THE CITY OF GRAPEVINE LIBRARY; AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 7. Resolution, Authorize Purchase, Drinking Fountains Parks & Recreation Director recommended approval of a resolution declaring Most Dependable Fountains, Inc. as a sole source provider for drinking fountains for City parks in an amount not to exceed $29,475.00. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate RESOLUTION NO. 2007-60 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF DRINKING FOUNTAINS; DETERMINING THAT THE DRINKING FOUNTAINS ARE AVAILABLE FROM ONLY ONE SOURCE AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 8. Resolution, Award Contract, Purchase of Fitness Equipment Parks & Recreation Director recommended approval of a resolution awarding a contract to Fitco Fitness Center Outfitters for purchase of fitness equipment through an interlocal agreement with Local Government Purchasing Cooperative in the amount of $26,579.40. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate 9 11/06/07 m. RESOLUTION NO. 2007-61 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE FITNESS EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 9. Resolution Authorize Contract Annual Janitorial Services Public Works Director recommended approval authorizing an annual contract for janitorial services for City buildings from Quality Environmental Services in the amount of $236,252.72. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate RESOLUTION NO. 2007-62 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF JANITORIAL SERVICES AS A PERSONAL SERVICE FROM QUALITY ENVIRONMENTAL SERVICES AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND PROVIDING AN EFFECTIVE DATE Item 10. Resolution Authorize Donation Laptop Computers Fire Chief recommended approval of a resolution authorizing the donation of 14 laptop computers to Hopkins County Sheriff's Department. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate C 11/06/07 RESOLUTION NO. 2007-63 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY SURPLUS AND/OR SALVAGE; PROVIDING FOR THE DONATION OF SAID PROPERTY TO THE HOPKINS COUNTY, TEXAS SHERIFF'S DEPARTMENT AND PROVIDING AN EFFECTIVE DATE Item 11. Renew Annual Contract, Pavement Marking and Striping Services Public Works Director recommended renewal of an annual contract for pavement marking and striping services for Texas Highway Markings, Inc. on an as needed basis. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate Item 12. Authorize Purchase, Submersible Sewage Pumps Public Works Director recommended approval of authorizing the purchase of two Submersible Sewage Pumps for the Denton Creek Lift Station from Environmental Improvements, Inc. in the amount of $49,393.00. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate Item 13. Consideration of Minutes City Secretary recommended approval of the minutes of the October 16, 2007 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Ware, Spencer, Wilbanks, Stewart, Freed & Lease Nays: None Absent: Tate 7 11/06/07 ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:00 p.m. The motion prevailed by the following vote: Ayes: Ware, Spencer, Wllbanks, Stewart, Freed & Lease Nays: None Absent: Tate PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of November, 2007. William D. Tate Mayor ATTEST: Linda Huff City Secretary