HomeMy WebLinkAboutItem 13 - Brandt Companies, LLCMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MAY 3, 2022
SUBJECT: RENEWAL OF A CONTRACT FOR HVAC PREVENTIVE
MAINTENANCE SERVICES
RECOMMENDATION: City Council to consider the renewal of a contract for HVAC preventive
maintenance services with The Brandt Companies, LLC for the Facility
Services Department.
FUNDING SOURCE: Funds are available in the General Fund for an estimated amount of
$82,040.
BACKGROUND: The purpose of this contract is to provide a full service maintenance
agreement and repairs to extend the life of the HVAC equipment located
at City Hall, Public Safety, The REC and the Gun Range facility.
Scheduled HVAC preventive maintenance will be performed every other
month. The preventative maintenance program will include inspection and
evaluation to identify maintenance or repair requirements. Most normal
repairs are covered under this agreement. Notable exceptions would
include weather related and acts of nature damage.
Purchases will be made in accordance with an existing interlocal
agreement with The Local Government Purchasing Cooperative
(BuyBoard) as allowed by Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791.
Bids were taken by the Cooperative and a contract was awarded to The
Brandt Companies, LLC. The Facility Services and Purchasing staff
reviewed the contract for departmental specification compliance and
pricing and determined that the contract would provide the best service
and pricing for meeting the needs of the City. This contract was for an
initial one-year period with two, one-year renewal options. If approved this
will be for the first renewal available.
Staff recommends approval.
CH/LW