HomeMy WebLinkAboutItem 12 - CDBGMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MAY 3, 2022
SUBJECT: APPROPRIATE ADDITIONAL FUNDING REQUIRED FOR
COMPLETION OF THE 48TH YEAR COMMUNITY DEVELOPMENT
BLOCK GRANT PROJECT
RECOMMENDATION: City Council to consider a resolution approving additional funding for 48th
Year Community Development Block Grant street reconstruction project
and an ordinance appropriating funds.
FUNDING SOURCE: Upon approval of the above recommendation, additional funds will be
available in the Utility Enterprise Capital Fund and Capital Projects Street
Fund in the amount of $408,228.48.
BACKGROUND: At the April 19, 2022 City Council meeting, council approved a resolution
approving the Tarrant County contract with McClendon Construction
Company, Inc. for the 47th and 48th Year Community Development Block
Grant street reconstruction project and appropriated $712,000 in Capital
Project Streets Fund 178.
Subsequent to that meeting, it has been determined that the 48th year
CDBG funding from the Housing and Urban Development (HUD) has not
been released to Tarrant County. This amount is anticipated to be
approximately $236,000. In order for the project to proceed, the City will
need to commit to this additional funding so that the contract can be
awarded to McClendon. Upon release of the funds from HUD later this
year, the City will no longer be committed for this amount.
Total project cost is:
Construction - McClendon $1,027,128.00
16% Construction Cont. $ 164,340.48
Engineering Design $ 165,000.00
Total Project Cost $1,356,468.48
47th Year CDBG Funding $ (236,240.00)
Grapevine Required Funding $1,120,228.48
Amount funded 4-19-22 $ 712,000.00
Additional to be funded $ 408,228.48
Tarrant County will ultimately provide a total of $472,240 in funding and
the remaining funding of $884,228.48 will be provided by Grapevine to
construct this project.
The City's commitment enables the project to begin in a timely manner in
order to minimize disruption to Faith Christian School by substantially
completing the project this summer.
The scope of the project is the reconstruction of the 600 and 700 blocks of
east Worth Street (from Austin to Ruth Streets) including concrete paving,
gutters, sidewalks, handicap ramps, parking spaces and driveway
approaches as well as a replacement and lowering of a 6" waterline in the
600 block of east Worth Street. These two blocks run adjacent to Faith
Christian School.
The application process requires that the following statement be included
in the memo:
"The City shall be responsible for all costs of the 47th Year and 48th Year
CDBG project that exceeds the amount of the grant fund."
Staff recommends approval.
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RESOLUTION NO. 2022-004
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, SUPPORTING THE COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM;
AUTHORIZING FUNDING PARTICIPATION WITH
TARRANT COUNTY, AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, On April 19, 2022, the City Council of the City of Grapevine, Texas
approved a Resolution approving the Tarrant County contract with McClendon
Construction Company for the 47t" and 48t" Community Development Block Grant
(CDBG) street reconstruction project; and
WHEREAS, $712,000 was appropriated from the Capital Projects Street Fund;
MT
WHEREAS, it has been determined that the 48t" year CDBG funds were not
available from HUD at this time; and
WHEREAS, in order to award the project, Grapevine is required to commit
additional funding for the 48t" year; and
WHEREAS, the engineering costs were not included in the initial determination of
the total project costs; and
WHEREAS, the City of Grapevine commits an additional amount up to
$408,228.48 toward construction of the 47t" and 48t" Year CDBG Project;
WHEREAS, the City of Grapevine commitment total is $1,120,228.48 toward
construction of the 47t" and 48t" Year CDBG Project; and
WHEREAS, the application process requires that the following statement be
included:
"The City shall be responsible for all costs of the 47th Year and 48th Year CDBG project
that exceeds the amount of the grant fund".
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the
best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine, Texas, approves the
terms as set forth above concerning the 47t" and 48t" Year CDBG Project to be
submitted to the Tarrant County Community Development Division for approval by the
Tarrant County Commissioner's Court
Section 3. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 3rd day of May, 2022.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
=61MI"1 101 ewzly410111L a
ORDINANCE NO. 2022-030
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, INCREASING RECEIPTS IN THE
CAPITAL PROJECT STREETS FUND BY $236,000 AND
AUTHORIZING THE APPROPRIATION OF $100,000 IN THE
UTILITY ENTERPRISE CAPITAL PROJECTS FUND AND
$308,228.48 IN CAPITAL PROJECT STREETS FUND;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City Council of the City of Grapevine desires to participate in the
47t" and 48t" Year CDBG projects; and
WHEREAS, funding for a portion of the costs will be reimbursed by Tarrant County
upon receipt of funds from Housing and Urban Development; and
WHEREAS, an additional amount of $408,228.48 is required for timely completion
of the projects; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act and Chapter
211 of the Local Government Code; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the best
interests of the health, safety, and welfare of the public.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby authorizes an increase in estimated
receipts of $236,000 in the Capital Project Streets Fund associated with the anticipated
receipt of funds from Tarrant County for the Housing and Urban Development participation
in the project.
Section 3. That the City Council hereby authorizes the appropriation of $100,000
in the Utility Enterprise Capital Fund and $308,228.48 in Capital Project Streets Fund for
completion of the roadway construction and waterline relocation associated with the
project.
Section 4. That the terms and provisions of this ordinance shall be deemed to be
severable, and that if the validity of any section, subsection, word, sentence or phrase
shall be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 5. That the fact that the present ordinances and regulations of the City of
Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals, peace
and general welfare of the inhabitants of the City of Grapevine, Texas, creates an
emergency for the immediate preservation of the public business, property, health, safety
and general welfare of the public which requires that this ordinance shall become effective
from and after the date of its final passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 3rd day of May, 2022.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
Ordinance No. 2022-030 2