HomeMy WebLinkAboutItem 15 - Commercial Weighing ScalesITEM # � Ir_
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER �3�""
MEETING DATE: JULY 5, 2011
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
COMMERCIAL WEIGHING SCALES FOR THE POLICE
DEPARTMENT FROM LOADOMETER CORPORATION
AND CONSIDER THEM A SOLE SOURCE VENDOR
RECOMMENDATION:
City Council to consider approval of a resolution for the Purchase of Commercial
weighing scales for use in the Police Department's Commercial Vehicle Enforcement
Unit from a sole source vendor, Loadometer Corporation. The total cost of this
purchase is not to exceed $18,780.
FUNDING SOURCE:
Funding for this purchase is currently available in account 217 -48860 -209 -9
Police /Commercial Vehicle Enforcement/Machinery/Equipment/implements.
BACKGROUND:
This procurement will be made as a sole source in accordance with Local Government
Code Chapter 252, Subchapter B, Section 252.022 (A) (7) (A). In accordance with
purchasing policy, formal bids and advertisements are not required for purchases under
$50,000.
The portable weighing devices will give Officers the ability to determine !if a commercial
vehicle is in compliance with State regulations on acceptable load limits. Ensuring
commercial vehicles conform to the required weight limits will aid !in the condition of
Grapevine roadways and reduce associated repair cost.
The Haenni WL101 portable weighing device was chosen over two other manufacturers
due to re- certification cost (zero), safety, and reliability. The Haenni devices are the
"only hydraulic analog low profile wheel load weigher in production in the world. It is
protected under United States Patent #4,673,049." The low profile scales (0.67 inches
tall) greatly reduce the possibility of the scales being ejected by a spinning tire as the
driver pulls onto the device. Other brands, which are up to 3'/4 inches tall and not as
wide, have been known to cast out as far as 30 -40 feet feet, potentially injuring a person
or damaging property. The Haenni portable weighing devices are used by the Texas
June 30, 2011 (9:55AM)
Department of Public Safety (DPS) and other agencies. Experience has shown these
scales to have less long term maintenance costs and when repair is needed, down time
is reduced with a certified technician in the DFW Metroplex. Loadometer Corporation is
the exclusive United States distributor for Haenni scales.
The Commercial Vehicle Enforcement unit was initially outfitted with only the necessary
equipment to start the program. The program allows for reimbursement of expenses
including equipment, fuel, training, clothing, etc. through the collection of fines
associated with federal and state commercial vehicle violations. Due to cost, portable
weighing devices were not purchased at the outset. The intent was to acquire the
portable scales once funds received from the program would cover the acquisition. The
funds have been received to cover the necessary cost.
Staff recommends approval of a resolution for the purchase of commercial weighing
scales for use in the Police Department's Commercial Vehicle Enforcement Unit from a
sole source vendor, Loadometer Corporation. The total cost of this purchase is not to
exceed $18,780.
W.
June 30, 2011 (9:55AM)
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO DECLARE
LOADOMETER CORPORATION A SOLE SOURCE
PROVIDER FOR HAENNI WEIGHING SCALES FOR THE
POLICE DEPARTMENT AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code Chapter 252,
Subchapter B, Section 252.022 (a) (7) (A) to consider items available from only one
source as an exception to the bidding requirements of the State of Texas; and
WHEREAS, Loadometer Corporation is the sole distributor of Haenni weighing
scales; and
WHEREAS, the City of Grapevine, Texas Police Department have a need to use
Haenni weighing devices to make sure that commercial vehicles are in compliance with
State regulations and conform to required weights thus making for safer City of Grapevine
street conditions.
NOW, THEREFORE, BE IT RESOLVED BYTHE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Manager, or his designee, is authorized to take all steps
necessary to purchase Haenni weighing scales from Loadometer Corporation in the total
annual amount of $18,780.00.
Section 3. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 5th day of July, 2011.
APPROVED:
ATTEST.,
APPROVED AS TO FORM:
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