HomeMy WebLinkAboutItem 22 - Minutes
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd
day of May, 2022 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate Mayor
Sharron Rogers Council Member
Chris Coy Council Member
Duff O’Dell Council Member
Paul Slechta Council Member
Leon Leal Council Member
constituting a quorum, with Mayor Pro Tem Darlene Freed being absent, and with the
following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
Matthew C.G. Boyle City Attorney
Tara Brooks City Secretary
Call to Order
Mayor Tate called the meeting to order at 7:00 p.m.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 7:03 p.m. The closed session ended at 7:31 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.072 or 551.087.
City Manager Bruno Rumbelow stated no action was necessary.
REGULAR MEETING
Mayor Tate called the regular meeting to order at 7:35 p.m.
Item 2. Invocation
Council Member Duff O’Dell gave the invocation.
Item 3. Posting of the Colors and Pledges of Allegiance
Boy Scout Troop 86 Posted the Colors and led the Pledges of Allegiance.
Item 4. Citizen Comments
Anne Lapkin, 901 West Texas, Grapevine, suggested actions the City should take in
response to the purchasing card issue.
Becky St. John, 2702 West Kimball Avenue, Grapevine, requested everyone vote yes on
the Texas Constitutional Amendment Propositions on the May 7 ballot.
PRESENTATIONS
Item 5. Mayor Tate to present Grapevine Heritage Foundation’s 2022 Preservation
Advocacy Award winners.
Mayor Tate and Heritage Foundation Advisory Board Chairman Curtis Ratliff presented
the 2022 Preservation Advocacy Awards.
The 2022 Grapevine Township Project Award was presented to Balla Wright the owner
of the 1915 Wiggins House at 307 East College Street. Mrs. Wright thanked the City and
her son, Lamoine, and grandson, Ashley, for their work on the house. Lamoine Wright
described the additions and the work done to restore the house.
The 2022 Preservation/Conservation Project Award was presented to Theresa Meyer and
Steven Wheeler for the preservation of the Millican House located at 603 East Worth
Street.
The 2022 Rehabilitation Project Award was presented to Howard and Barbara Witham
for their work on the 1893 Mary Barton Boling House located at 319 East College Street.
Mr. Witham thanked the City and Foundation for the award and described the work that
was done on the house.
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The 2022 Restoration Project Award was presented to Dan and Robin Bock for the
restoration of the Rawls House located at 426 East Texas Street. Mr. Bock described the
restoration work.
The second 2022 Restoration Project Award was presented to Joe and Jana Garcia for
the restoration of the 1908 J.W. Harrison House located at 513 East Worth Street. Mr.
Garcia thanked the City and described the work that was done to restore the house.
Council did not take any action on this item.
Item 6. Main Street Fest Co-Chairs, Bruce and Rene Herndon, to present information
regarding the 38th Annual Main Street Fest that will take place May 20-22.
Bruce and Rene Herndon updated Council on the plans for the 38th Annual Main Street
Fest. The theme for the event is “Where fun comes to play.” Some of the festival activities
the Herndons described included street performers, live music stages, Kids Zone, the
Craft Brew experience, and wine tents. They also updated Council on the hours, the
sponsors of the event and the parking. The Herndons reported there were over 1,000
volunteers scheduled to work the festival.
Council did not take any action on this item.
NEW BUSINESS
Item 7. Consider the rental for The Ranch at Lonesome Dove for day camp from May 16,
2022 through August 19, 2022 from Promiseland Metro, Inc. and take any necessary
action.
Acting Parks and Recreation Director Chris Smith presented this item. In the past the
camps were held at Meadowmere Park but the number of campers was limited due to the
Standard of Care requirements. Staff requests using The Ranch at Lonesome Dove for
the summer day camp that will allow for more attendees.
Acting Director Smith answered questions from Council.
Motion was made to approve the rental for The Ranch at Lonesome Dove for summer
day camp.
Motion: Coy
Second: Slechta
Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 6-0
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
City Council May 3, 2022 Page 3
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. There were not any requests to remove an item from the consent
agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 8. Consider the renewal of an annual contract for workforce management cloud
hosting with Kronos, Inc.
Fire Chief Darrell Brown recommended approval of the renewal of the annual contract for
workforce management cloud hosting for the Fire Department’s automated payroll
software in an amount not to exceed $18,393.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 6-0
Item 9. Consider the sole source purchase of outdoor warning siren batteries from Joe
Goddard Enterprises, LLC.
Fire Chief Brown recommended approval of the sole source purchase of outdoor warning
siren batteries for an amount not to exceed $16,900.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 6-0
Item 10. Consider the renewal of a contract for Microsoft licenses from SHI Government
Solutions, Inc.
Chief Technology Officer Tessa Allberg recommended approval of the renewal of the
contract for Microsoft licenses, which includes the Microsoft Office suite, the Windows
virtual desktop environment, the Microsoft Outlook email system and SharePoint for an
amount not to exceed $309,474.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal
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Nays: None
Approved: 6-0
Item 11. Consider the renewal of a contract for fiber connect plus television services and
fiber internet access with Spectrum Enterprise.
Police Chief Mike Hamlin and Chief Technology Officer Allberg recommend approval of
the renewal of the television services and internet circuit for the Public Safety Building for
an estimated amount of $33,516.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 6-0
Item 12. Consider Resolution No. 2022-004 approving additional funding for 48th Year
Community Development Block Grant street reconstruction project and Ordinance No.
2022-030 appropriating funds.
Public Works Director Bryan Beck recommended approval of the resolution approving
additional funding for the 48th Year Community Development Block Grant and the
ordinance appropriating the funding.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 6-0
RESOLUTION NO. 2022-004
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, SUPPORTING THE COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM;
AUTHORIZING FUNDING PARTICIPATION WITH
TARRANT COUNTY, AND PROVIDING AN EFFECTIVE
DATE
ORDINANCE NO. 2022-030
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, INCREASING RECEIPTS IN THE
CAPITAL PROJECT STREETS FUND BY $236,000 AND
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AUTHORIZING THE APPROPRIATION OF $100,000 IN THE
UTILITY ENTERPRISE CAPITAL PROJECTS FUND AND
$308,228.48 IN CAPITAL PROJECT STREETS FUND;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
Item 13. Consider the renewal of a contract for HVAC preventive maintenance services
with the Brandt Companies, LLC.
Public Works Director Beck recommended approval of the renewal of a contract for HVAC
preventive maintenance services for equipment located at City Hall, the Public Safety
Building, The REC, and the gun range facility for an estimated amount of $82,040.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 6-0
Item 14. Consider the award of an informal request for quote for dissolved oxygen
sensors from HD Supply Facilities Maintenance.
Public Works Director Beck recommended approval of the award of an informal request
for quote for dissolved oxygen sensors for the Treatment Train 1 aeration basin for an
amount not to exceed $16,176.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 6-0
Item 15. Consider the purchase of a replacement traffic pole from Consolidated Traffic
Control.
Public Works Director Beck recommended approval of the purchase of a replacement
traffic pole and mast arm at the State Highway 26 and Pool/Brumlow intersection for an
amount not to exceed $28,617.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 6-0
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Item 16. Consider an annual contract for fire, security systems and monitoring services
from Firetrol Protection Systems, Inc.
Public Works Director Beck recommended approval for an annual contract for fire system
testing and monitoring, back flow testing, supplies and equipment for an annual estimated
budgeted amount of $30,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 6-0
Item 17. Consider an annual contract for overhead doors and gates from DH Pace
Company, Inc.
Public Works Director Beck recommended approval of the annual contract for overhead
door services, gates, supplies and equipment for the fire stations, the Public Safety
Building, the Service Center and other facilities for an annual estimated budgeted amount
of $30,000.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 6-0
Item 18. Consider the award of an informal request for quote for a 20” valve replacement
on Hall-Johnson Road at State Highway 121 to Rangeline Utility Services LLC.
Public Works Director Beck recommended approval of the award of an informal request
for quote for a valve replacement for an amount not to exceed $45,173.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 6-0
Item 19. Consider the award of an informal request for quote for building improvements
at the Wastewater Treatment Plant from Ware Brothers Remodeling LLC.
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Public Works Director Beck recommended approval of the award of an informal request
for quote for building improvements at the Wastewater Treatment Plant for an amount not
to exceed $29,016.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 6-0
Item 20. Consider the purchase of three Ford vehicles from Sam Pack’s Five Star Ford.
Public Works Director Beck recommended approval of the purchase of three vehicles to
replace two police units and one fire unit for an estimated amount of $148,027.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 6-0
Item 21. Consider the minutes of the April 19, 2022 Regular City Council meeting.
City Secretary Tara Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion: O’Dell
Second: Coy
Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 6-0
ADJOURNMENT
Motion was made to adjourn the meeting at 8:26 p.m.
Motion: O’Dell
Second: Slechta
Ayes: Tate, Rogers, Coy, O’Dell, Slechta and Leal
Nays: None
Approved: 6-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 17th
day of May, 2022.
City Council May 3, 2022 Page 8
APPROVED:
___________________________
William D. Tate
Mayor
ATTEST:
___________________________
Tara Brooks
City Secretary
City Council May 3, 2022 Page 9