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HomeMy WebLinkAboutItem 17 - Minutes11"�EM �# __/7-- STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 5th day of July, 2011 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:19 p.m. ITEM 1. DISCUSS POSSIBLE AMENDMENTS REGULATING TEMPORARY POLITICAL SIGNS Development Services Director Scott Williams reviewed proposed amendments regarding temporary political signs being prohibited in rights of way in the Historic District, prohibited on public property of schools, parks, city facilities, etc., except they may be located within the right of way at the polling places from the first day of early voting until three (3) days after the election. Note: Council Member Coy arrived after the discussion. There was no formal action taken by the City Council. ITEM 2. DISCUSS POSSIBLE AMENDMENTS TO APPENDIX "D ", SECTIONS 21 AND 22 "R -MF -1" AND "R -MF -2" MULTIFAMILY DISTRICT REGULATIONS Planning & Zoning Commission Chairman Larry Oliver reviewed the Commission's recommended amendments to the zoning ordinance regarding Planned Development Overlay and multifamily developments. He noted that a conditional use permit would 0710511 address key areas — density, open space, height, parking and front yard setback — without the use of a Planned Development Overlay. He also discussed only having one "R -MF" designation that would have the flexibility with a conditional use permit to customize the proposed development. Council stated the Commission had made excellent recommendations for proposed amendments. There was no formal action taken by the City Council. ITEM 3. INFORMATION TECHNOLOGY DEPARTMENT UPDATE Information Technology Manager John Jennery stated the vision for the information Technology Department as safe, efficient, strategic and professional. He reviewed the history over the past ten years and the responsibilities, changes and improvements made to accommodate the changes in trends. He stated the department has gone from 13 file servers to 120 file servers and eight virtual host servers; 15 times more data being stored and backed up from 1.5 terabytes to a total of over 28 terabytes; full responsibility for all voice and data communications within the City and the department is behind on PC replacements and Microsoft Office due to budget restraints in recent years. He noted that future plans are to redesign the City's web site, paperless storage and automated business processes in Municipal Court; collaboration tools for project management for all departments; more wireless data capture in the field for Public Works and Parks Departments; and more applications via the Internet. There was no action taken by the City Council. ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:15 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of July, 2011, APPROVED: William D. Tate Mayor 2 07/05/11 ATTEST Jodi C. Brown Assistant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the day of July, 2011 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:15 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the City Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT 0710511 Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 8:10 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of July, 2011. ATTEST Jodi C. Brown Assistant City Secretary 4 APPROVED: William D. Tate Mayor STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of July, 2011 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:30 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Freed delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PRESENTATION, PROCLAMATIONS RECOGNIZING EMPLOYEES DEPLOYING FOR ARMED FORCES Mayor Tate presented proclamations recognizing and honoring Senior Officer Eric Huski, Officer Aaron Weston Cox, and FirefighterlParamedic Justin LaCroix for their services as they deploy to serve in the Armed Forces. Mrs. Angie Cox accepted the proclamation on behalf of her husband, Officer Cox; Police Chief Eddie Salame accepted the proclamation for Officer Huski and Fire Chief Steve Bass accepted the proclamation for Firefighter/Paramedic Justin LaCroix. ITEM 2. PRESENTATION_, KEEP GRAPEVINE BEAUTIFUL ACTIVITIES Community Resource Coordinator Mary Jo Tellin presented an update regarding the activities of Keep Grapevine Beautiful. She reported the City had received the Gold Affiliate Rating for the City from Keep Texas Beautiful, the highest rating attainable for litter 07/05/11 and beautification efforts and outreach in environmental education. Also, two Grapevine Eagle Scouts, Reed Emery and Paul Bailey, received first place in the State for Environmental Stewardship for their work at Meadowmere Park and their development and installation of a deep root irrigation system. Ms. Tellin recognized the board members of Keep Grapevine Beautiful. Mayor Tate assisted with presentation of Keep Grapevine Beautiful Sponsorship Awards to Mr. Clint Cowden — Chick fil A at Grapevine Mills Mall; Ms. Sharon Hart- Hampton — Sabre Hold i ngs/Travelocity; and Jason's Deli. ITEM 3. ELECT MAYOR PRO TEM 2011 -2012 Council Member Coy, seconded by Council Member Freed, offered a motion to reappoint C. Shane Wilbanks as the Mayor Pro Tern for 2011 -2012. The motion prevailed by the following vote: Ayes: Tate, Spencer, Stewart, Freed, Lease & Coy Nays: None Abstain: Wilbanks ITEM 4. CITIZEN APPOINTMENTS, BOARDS AND COMMISSIONS Citizen appointments were made to the following boards and commissions: Building Board of Appeals Council Member Spencer, seconded by Council Member Freed, offered a motion to reappoint the following members: Jerrold Sklar, Hal Hardister, Paul Biesiadny, leaving one two year position and one alternate, one year, position vacant. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Board of Zoning Adjustments Council Member Stewart, seconded by Mayor Pro Tern Wilbanks, made a motion to reappoint Ron Cook, appoint Ken White as a full member to a one year term and appoint the following alternates, Robert Rainwater and Chuck Voelker for two year terms. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Convention & Visitors Bureau i►. 07/05/11 Council Member Spencer, seconded by Council Member Freed, made a motion to reappoint the following members: Andrew Davidson, John Imaizumi, LuAnn Chapman Gatts and Dan Weinberger as full members, reappoint alternate Tom Cherry for a one year term and to appoint Dennis Roberts as a full member for a one year term. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Council Member Spencer recommended appointment of Paul Slechta as Chairman. Mayor Tate appointed Mr. Slechta as the Chairman. Grapevine Heritage Foundation Council Member Lease, seconded by Council Member Coy, offered a motion to reappoint the following members: Sue Franks, Pat Stinson, Jacob Miles, Duff O'Dell, and Don Vaughn. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Council Member Lease recommended appointment of Dr. Curtis Ratliff as Chairman. Mayor Tate reappointed Dr. Ratliff as Chairman for a one year term. Golf Advisory Board Council Member Lease, seconded by Council Member Spencer, offered a motion to reappoint the following members: Gary Davis, Place 3; John Springer, Place 4 and to appoint Shelley Ruddick, Place 7 and Jonathan Wall, Place 8. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Historic Preservation Commission Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to reappoint the following members: R. Lee Derr, Sean Shope as full members and Elspeth McDonald as a one year alternate and to appoint Justin Powers as a full member. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 4 07/05/11 Grapevine Housing Board of Commissioners Council Member Spencer, seconded by Council Member Freed, offered a motion to reappoint the following members: Jane Everett and Joetta King as full members and to appoint Doris Waite as the resident member. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Library Advisory Board Council Member Coy, seconded by Council Member Stewart, offered a motion to reappoint the following members: Janice Cook, Debbie Venable and Diane DeWaters and to appoint Lynda Brown as a full member. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Parks & Recreation Advisory Board Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to reappoint the following members: Roy Robertson, Place 1; Ray Harris, Place 2; Larry Francis, Place 3; John Dalri, Place 4; Lawrence Baker, Place 5; Elizabeth Kaufman, Place 6; Debra Tridico, Place 7 as full members and Ben Dyer, Place 8, for a one year term. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Mayor Pro Tem Wilbanks recommended appointment of John Dalri as Chairman. Mayor Tate appointed Mr. Dalri as the Chairman. Planning & Zoning Commission Council Member Freed, seconded by Council Member Coy, offered a motion to reappoint the following members: Larry Oliver and Jim Fechter as full members and Wayne Szot and Elaine Martin as one year alternates. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Senior Citizens Advisory Board 07/05/11 Council Member Stewart, seconded by Council Member Freed, offered a motion to reappoint the following members: Tena Burrell, Pam Price and Carey Miller. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Council Member Stewart recommended appointment of Dick Guckel as Chairman. Mayor Tate reappointed Mr. Guckel as Chairman. Mayor Tate reappointed all the City Council liaisons and appointed Council Member Stewart as the liaison to the newly created Animal Shelter Committee. ITEM 5. RESOLUTION, AMBULANCE DONATION, GRAPEVINE'S SISTER CITY Administrative Services Director John McGrane recommended approval of a resolution declaring as surplus and authorizing the donation of one 1997 Ford ambulance to Grapevine's Sister City, Parras de la Fuente, Coahuila, Mexico. The ambulance will be presented to the Parras Council Members at the 25th Annual GrapeFest as a Silver Anniversary gift from the citizens of Grapevine to the citizens of Parras. Motion by Council Member Spencer, seconded by Council Member Lease, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011 -43 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY SURPLUS; PROVIDING FOR THE DONATION OF SAID PROPERTY TO PARRAS DE LA FUENTE, COAHUILA, MEXICO; AND PROVIDING AN EFFECTIVE DATE ITEM 6. AUTHORIZE AMENDMENT NO. 1, IMPROVEMENTS, M,EADOWMERE PARK LOW WATER BOAT RAMPS Parks & Recreation Director Doug Evans recommended approval of Amendment No. 1 to the contract with Dean Construction for a guaranteed maximum price and contract time for the construction of a low water boat ramp, restroom facility, picnic pavilion and other improvements at Meadowmere Park in an amount not to exceed $387,053.55. Motion by Mayor Pro Tern Wilbanks, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: 5 07/05/11 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 7. Ordinance Amend Appendix "G" Historic Preservation Commission Council Member Wilbanks recommended approval of an ordinance amending the Grapevine Code of Ordinances, Appendix G, Historic Preservation relative to the Historic Preservation Commission to reduce the number of alternate positions from two to one. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2011 -28 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES APPENDIX G HISTORIC PRESERVATION RELATIVE TO ALTERNATE POSITIONS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 8. Impact Fee Advisory Committee Appointment Public Works Director recommended approval of the appointment of Mr. Chris Leighton to the five member Impact Fee Advisory Committee. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 9. Animal Shelter Advisory Committee Appointments Police Chief Eddie Salame recommended approval of the appointment of the following members to the Animal Shelter Advisory Committee: Dr. Larry Epperson, Mr. Bill McClesky and Ms. Kelly Bond for two year terms and Captain Tim Hall and Ms. Joy Mayo for one year terms. 07105111 Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 10. Resolution Authorize Purchase Restroom Facility, Meadowmere Park Parks & Recreation Director recommended approval of a resolution authorizing the purchase of a precast concrete restroom facility for Meadowmere Park from CXT Precast Products in an amount not to exceed $99,927.18. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011 -44 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AND INSTALL A PRECAST RESTROOM FACILITY FOR MEADOWMERE PARK THROUGH AN ESTABLISHED STATE CO -OP CONTRACT AND PROVIDING AN EFFECTIVE DATE Item 11. Resolution, Authorize Purchase Cisco Catalyst Switches Assistant City Manager recommended approval of a resolution authorizing the purchase of Cisco Catalyst switches from Netsync Network Solutions in the amount not to exceed $116,779.62 through a contract established by the State of Texas Department of Information Resources ICT Co -op Contracts Program. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011 -45 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE CISCO CATALYST SWITCHES THROUGH A STATE DIR 7 07/05/11 CO -OP CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 12. Renew Bid 341 -2010 Plant & Tree Purchases Annual Contract Parks & Recreation Director recommended approval of the renewal of Bid 341 -2010 Plant & Tree Purchases Annual Contract to Cole Construction, Fannin Tree Farm, Southwest Wholesale Nursery and Unique Landscaping Design & Construction, Inc. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 13. Renew Bid 340 -2010 Concrete Flat Work Construction Services Annual Contract Public Works Director recommended approval of the renewal of Bid 340 -2010 Concrete Flat Work Construction Services Annual Contract to Manning Concrete. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 14. Authorize Purchase 2011 Chevrolet Tahoe Public Works Director recommended approval of authorizing the purchase of a 2011 Chevrolet Tahoe for the Police Department from Classic Chevrolet in an amount not to exceed $25,246.00. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 15. Resolution, Purchase Commercial Weighing Scales Police Chief recommended approval of a resolution authorizing the purchase of commercial weighing scales for the Police Department's Commercial Vehicle Enforcement Unit from a sole source vendor, Loadometer Corporation, in an amount not to exceed $18,780.00. N. 07/05/11 Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2011 -46 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO DECLARE LOADOMETER CORPORATION A SOLE SOURCE PROVIDER FOR HAENNI WEIGHING SCALES FOR THE POLICE DEPARTMENT AND PROVIDING AN EFFECTIVE DATE Item 16. Consideration of Minutes City Secretary recommended approval of the minutes of the June 21, 2011 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 8:10 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of July, 2011. APPROVED: William D. Tate Mayor ATTEST: Jodi C. Brown Assistant City Secretary 10 07/05/11