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Home My WebLink About2021-03-17 Regular MeetingHERTTAG$ QVI — o L11V VjtA� AGENDA GRAPEVINE HERITAGE FOUNDATION MEETING Wednesday, March 17, 2021 AT 5:00 p.m. 2"d Floor Grand Hall Grapevine Convention & Visitors Bureau 636 South Main Street Grapevine, Texas 76051 1. Call to Order of Regular Meeting — Dr. Curtis Ratliff 2. Citizen Comments Any person who is not scheduled on the agenda may address the Grapevine Heritage Foundation Board under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with staff. A member of the public may address the Board regarding an item on the agenda either before or during the Board's consideration of the item, upon being recognized by Chairman Ratliff or upon the consent of the Board. In accordance with the Texas Open Meetings Act, the Board is restricted in discussing or taking action during Citizen Comments. 3. Consider the Minutes of the October 21 Regular Meeting; and the November 12, 2020 Annual Report to the Membership 4. Old Business A. Membership Report — Janet Perkins B. Sponsorship Report — Balla Wright C. Nash Farm Report — Melva Stanfield 5. New Business A. Question & Answer Review of the GHF 2020 Educational Series— Dr. Curtis Ratliff B. Plans for Spring Into Nash — Cody Jolliff B. Nash Farm 2021 events — Cody Jolliff 6. Distribution of Liaison Reports A. Grapevine Convention and Visitors Bureau Liaison Report — Paul W. McCallum B. City Council Report — Heritage Foundation Council Liaison Duff O'Dell 7. Adjournment The next meeting of the Grapevine Heritage Foundation Advisory Board will be held on Wednesday, April 21, 2021 at 5:00 pm at the Grapevine Convention & Visitors Bureau, 2nd Floor Grand Hall, 636 South Main Street, Grapevine, Texas. If you plan to attend this public meeting and have a disability requiring special arrangements, please contact the Office of Historic Preservation at 817-410-3185 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Grapevine Heritage Foundation Meeting agenda was prepared and posted by the 12th day of March, 2021 at 5:00 pm. Ur-,--� David KlempiA!, Manager, Heritage Programs & Preservation 17 March 2021 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Grapevine Heritage Foundation (GHF) held their regular scheduled monthly meeting at 5:00 p.m. on Wednesday, March 17, 2021 in the 2nd Floor Grand Hall of the Grapevine Convention & Visitors Bureau, 636 South Main Street, Grapevine, Texas 76051. Curtis Ratliff Chairman Melva Stanfield Vice Chairman Janet Perkins Secretary Sue Franks Member Courtney Fray Member Becky Hummer Member Wendy Nelson Member Duff O'Dell City Council Liaison The above constituting a quorum with member(s) Balla Wright and Francis Jensen absent. With the following Convention & Visitors Bureau staff present: Paul W. McCallum Executive Director, Grapevine Convention & Visitors Bureau David Klempin Heritage Preservation Programs Manager Cody Jolliff Heritage Museums & Education Programs Manager Mary Bush Administrative 1. CALL TO ORDER Chairman Ratliff called the meeting to order at 5:05 p.m. welcoming all. 2. CITIZEN COMMENTS There were no citizen comments registered. Any person who is not scheduled on the agenda may address the Grapevine Heritage Foundation under Citizen Comments by completing a Citizen Appearance Request form. In accordance with the Texas Open Meetings Act, the Advisory Board is restricted in discussing or taking action during Citizen Comments. GHF March 17, 2021 17 March 2021 3. APPROVAL OF MINUTES Courtney Fray made the motion to accept the minutes as written from the October 21, 2020 regular meeting. Melva Stanfield seconded the motion, which prevailed in the following vote: Ayes: 7 (Ratliff, Stanfield, Franks, Fray, Hummer, Nelson and Perkins) Nays: 0 None Absent: 2 (Wright and Jensen) Janet Perkins made the motion to accept the minutes as written from the November 12, 2020 Meeting of the Membership report. Melva Stanfield seconded the motion, which prevailed in the following vote: Ayes: 7 (Ratliff, Stanfield, Franks, Fray, Hummer, Nelson and Perkins) Nays: 0 None Absent: 2 (Wright and Jensen) 4. OLD BUSINESS Membership Report - Janet Perkins Secretary Perkins announced total memberships had stayed in the 190-193 members range through January, February and March with donations made and the Livestock Conservation Grant for Nash Farm. Council Liaison Duff O'Dell stated there was no longer a $50 membership level as budgeted for the Grapevine Historical Society's regular membership with the Foundation. Chairman Ratliff said the Executive Committee would review for an organizational membership level. Sponsorship Report — Balla Wright Farm Manager Cody Jolliff reported for Treasurer Balla Wright, sponsorship totals were now at $18,500 of the $20,000 goal for 2021 with annual sponsors; The National Bank of Texas and Wright Construction Company sponsorships were fulfilled. Nash Farm is asking for additional sponsorships for two suppers, all love the Fall Harvest Moon Supper and now planning an April 23 Spring Farm to Fork Supper. Chairman Ratliff called for questions, or comments; there were none. Nash Farm Report — Vice Chairman Melva Stanfield Vice Chairman Melva Stanfield reported there were 449 visitors to Nash Farm in February with attendance lowered by the week long ice storm. The March First Friday program "Spring at the Farm' had 150 attendees. Nash Farm was one of nine recipients to receive a grant from the National Livestock Association; the Farm's grant of $2,000 will be used to rebuild the corral at the barn. Chairman Ratliff recollected when the corral was built with Joe Wright bringing his tractor to drill the post holes for the fencing; he asked Farm Manager Cody Jolliff to contact Leroy McCain to participate 2 GHF March 17, 2021 17 March 2021 in some role of the rebuild as he was part of the original construction. Council Liaison O'Dell asked if there were photographs of building the corral with Leroy and Balla. 5. NEW BUSINESS Question & Answer Review of the GHF 2020 Educational Series — Dr. Curtis Ratliff Chairman Ratliff asked if the board members had questions from the sessions presented in 2020; with none, he asked the group to ponder on and bring questions or comments to the next meeting. Plans for Spring Into Nash — Cody Jolliff Farm Manager Jolliff passed out flyers for the 19th Annual Spring Into Nash saying they will return to the original format, but keeping social distancing and sanitizers in place; they will need stand by volunteers for the pony rides, skills and trades and other activities. Next year will be the 20th Annual SPIN with plans to do it up real big; with the pandemic out of the way, they should be back to normal and all feeling good. Nash Farm 2021 Events Nash Farm had been lucky with being able to continue on to some degree with the great outdoors. With five Iambs dropped this past week, it is time for some naming rights ($100) for the Gulf Coast registered sheep and to sign on more Honorary Farm Shepherds ($250) as Mike and Carolyn Lease are. Executive Director Paul W. McCallum said farmers pray for all ewes with five to six years bearing more Iambs, they will be able to sell off a few in a couple of years to contribute to continuing the breed. 6. DISTRIBUTION OF LIAISON REPORTS Grapevine Convention & Visitors Bureau (CVB) Report — Paul W. McCallum Executive Director Paul W. McCallum reported former Director of Operations Paula Newman had departed from the CVB and was now in Amarillo with the American Quarter Horse Association as their Chief of Operations Officer. Congratulations to Cody and Tara Jolliff on the birth of their first child, Arthur Theodore Jolliff was born February 6, 2021 at 1:50 p.m. weighing in at four pounds and 10 ounces; and now officially welcomed to the Grapevine Heritage Foundation. By tradition the Grapevine CVB has hosted a New York City St. Patrick's Day group of hoteliers and 50 — 150 meeting planners as a large percentage of meetings in Grapevine are booked in New York. The sales team's targeted top planners were sent small bottles of wine and charcuterie boards to participate virtually with our Grapevine sales team stationed at the Messina Hof Winery. The sales manager and a "female Leprechaun" had been filmed visiting our hotels to look like a visit to each chat room for today's virtual meeting; the team received all positive comments from the planners, with them all wishing they were in Grapevine for St. Patrick's Day! 3 GHF March 17, 2021 17 March 2021 The sales team has continued to sell, keeping restaurants and shops open. Leisure sales began in a 50-mile radius, then pushed out to a 200-mile radius in order to keep our merchants going. The Palace Arts Center, Nash Farm and Grapevine Vintage Railroad are already moving forward with events, New Vintage was easily adapted, Main Street Fest was more difficult with a focus on merchants here as more of a street fair with our civic service clubs providing the food and drink on the street, using the Cotton Belt Depot and the Grapevine Main Peace Plaza to put the Grapevine presence out front. "Save the Date" for the official opening of Grapevine Main on April 24, 2021 from 11 a.m. — 2 p.m. with the Plaza as a great public and private project and partnering with TEXRail and Trinity Authority. The severe February weather event put a hold on making the mold for the Choppin' Cotton art piece, with all slowed down due to Winter Storm Uri. City Council Liaison Update — Council Member Duff O'Dell Council Liaison O'Dell stated the City did receive stimulus money, very happy with a big package of $12M with stipulations. The Grapevine Historical Society's 2019 Lifetime Membership Awards were named in November as Bill and Mae Pearl Powers and Gayle Hall, all very honored and with a great history with the Powers. The only GHS meeting for the 2020 year will be in September at the new Grapevine Main Harvest Hall. All were still recovering from the long freeze and damages from no electricity in many places; recovery would not be quick, but all were looking forward to April! Board Member Emerita Pat Stinson had been in poor health, having a difficult time and now has a pacemaker. Keep Pat in mind, send her a card. Chairman Ratliff said the last City Council report noted the City employees who worked many hours through the freeze; Grapevine's citizens are very grateful for their help with really no way to pay them back but their appreciation, for so much done. He noted Matt Feryan, Grapevine's Emergency Management Coordinator, as an amazing young man who did a model job of bringing Grapevine safely through Winter Storm Uri. ADJOURNMENT Courtney Fray, seconded by Melva Stanfield, made the motion to adjourn the meeting at 6:10 p.m. The motion prevailed by the following vote: Ayes: 7 (Ratliff, Stanfield, Franks, Fray, Hummer, Nelson and Perkins) Nays: 0 None Absent: 2 (Wright and Jensen) 4 GHF March 17, 2021 17 March 2021 PASSED AND APPROVED MARCH 17, 2021 MINUTES BY THE GRAPEVINE HERITAGE FOUNDATION THIS THE 21 ST DAY OF APRIL 2021. APPROVED: ATTEST: J� SECRETARY CHAIRMAN 5 GHF March 17, 2021