HomeMy WebLinkAbout2022-03-24 Regular MeetingAGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, MARCH 24, 2022 AT 4:00 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER: 4:00 o.m.
CITIZEN COMMENTS
Any person who is not scheduled on the agenda may address the Board of
Commissioners under Citizen Comments or on any other agenda item by completing
a Citizen Appearance Request form with the Executive Director. A member of the
public may address the Board of Commissioners regarding an item on the agenda
either before or during the Board's consideration of the item, upon being recognized
by the Chair of the Board or upon the consent of the Board. In accordance with the
Texas Open Meetings Act, the Board is restricted in discussing or taking action during
Citizen Comments.
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
1. Status of Grapevine Housing Authority
A. Rent Delinquency and Information Sheet
B. Capital Funds Report and Work in Progress
C. Report of Public Housing Activity and Issues through March 21, 2022
D. Update from the Resident Advisory meeting held on March 18, 2022
E. Quarterly Investment Report for Quarter 4 2021
NEW BUSINESS
2. Consideration of the minutes from the December 22, 2021 meeting and take any
necessary action.
3. Consideration and approval of salary increases for the Grapevine Housing
Authority staff.
4. Consideration and acceptance of the audited financial statements for year ended
December 31. 2020.
5. Consideration and approval of Resolution No. 22-01 to authorize the executive
director to enter into a contract with Allen Cornell, CPA, fee accountant
6. Consideration and acceptance of the November and December 2021 and
January 2022 monthly financial statements and take necessary action.
7. Report by the Ex Officio member of the Senior Citizens Advisory Board on the
January 4, 2022 meeting.
ADJOURNMENT
In accordance with the Open Meeting Law, Texas Government Code, Chapter 551, 1
hereby certify that the above agenda was posted on the official boards at Grapevine City
Hall, 200 S Main Street and on the City's website on March 21, 2022, by 4:00 p.m.
4 e L/aila-P—
J n rverett
E cutive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular Session on this the 24th day of
March 2022, in the Conference Room of the Grapevine Housing Authority, 131 Starr Place, with the following
members present to wit:
Linda Troeger
Chair
Bonnie McHugh
Vice Chair/Finance
Bettye Bratcher
Resident Commissioner
Teri Rhodes -Cantu
Commissioner
Shonda Shaefer
Commissioner
Constituting a quorum, with the following also present:
Duff O'Dell
Greg Jordan
Jane Everett
Alexander Avila
REGULAR MEETING
City Council Liaison
CFO City of Grapevine
Executive Director
Journalism Student at the University of North Texas
Chairperson Troeger called the regular meeting to order at 4:00 p.m.
No Citizen comments submitted
Item #1 Reoort of the Executive Director (Informational Onlv)
A. Rent Delinauencv and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders
and statistical information for the waiting list for Public Housing through March 21, 2022.
B. Capital Funds Reoort and Work in Proaress
The Executive Director reported to the Board on the current Capital Funds and corresponding projects.
C. Reoort of Public Housina Activity and Issues
The Executive Director updated the Commissioners that 4,058 applications were received in January 2022
for the waiting list.
The Executive Direction showed the board the cameras that were installed in January. Cameras are
directed on the parking lots.
D. Uodate from the Resident Advisory meetina held on March 18. 2022
The minutes from the March 18, 2022 Resident Advisory Board meeting were presented to the Board. This
was the first meeting in 2022. Elections for the President and Vice President positions will take place in
April. There was a Q & A with the Executive Director.
E. Quarterly Investment Reoort for Quarter 4 2021
The Executive Director presented the Quarterly Investment Report to the Board of Commissioners.
Item #2 - Consideration of the minutes from the December 22, 2021 meeting and take anv necessary action.
The Board was provided the minutes from the December 22, 2021 meeting for approval.
Commissioner McHugh moved and Commissioner Rhodes -Cantu seconded to accept the December 22, 2021.
Ayes: Troeger, McHugh, Rhodes -Cantu, Shaefer and Bratcher
Nays: None
Motion passed: 5-0
Item #3 - Consideration and aooroval of salary increases for the Grapevine Housina Authority staff
The Board was presented with the current and proposed salaries for the Grapevine Housing staff.
Commissioner Rhodes -Cantu moved and Commissioner Bratcher seconded to approve the salary increase for the
GHA staff.
Ayes: Troeger, McHugh, Rhodes -Cantu, Shaefer and Bratcher
Nays: None
Motion passed: 5-0
Item #4 - Consideration and acceptance of the audited financial statements for vear ended December 31, 2020
The Board was presented with the Audited Financial Statements for the fiscal year 2020. The Executive Director
reported there were no deficiencies. The Chair asked about item 3 under Note A —Summary of Significant Accounting
Policies, Reporting Entity section. Executive Director Everett will speak with the Auditor.
Commissioner Schaefer moved pending correction to item 3 under Note A — Summary of Significant Accounting
Policies, Reporting Entity section and Commissioner Rhodes -Cantu seconded to accept the Audited Financial
Statements for 2020.
Ayes: Troeger, McHugh, Rhodes -Cantu, Shaefer and Bratcher
Nays: None
Motion passed: 5-0
Item #5 - Consideration and aooroval of Resolution No. 22-01 to authorize the executive director to enter into a contract
with Allen Cornell. CPA. fee accountant
The Board was presented with the engagement letter from Allen Cornell, CPA for the fiscal year 2022.
Commissioner Rhodes -Cantu moved and Commissioner Bratcher seconded to approve Resolution 22-01 authorizing
the Executive Director to enter into a contract with Allen Cornell, CPA.
Ayes: Troeger, McHugh, Rhodes -Cantu, Shaefer and Bratcher
Nays: None
Motion passed: 5-0
Item #6 - Consideration and acceptance of the November and December 2021 and January 2022 monthly financial
statements and take necessary action.
The Executive Director presented the board with electronic copies of the November and December 2021 and January
2022 financial statements or review.
Commissioner McHugh moved and Commissioner Shaefer seconded to accept the November and December 2021
and January 2022 financial statements.
Ayes: Troeger, McHugh, Rhodes -Cantu, Shaefer and Bratcher
Nays: None
Motion passed: 5-0
Item #7 - Reoort by the Ex Officio member of the Senior Citizens Advisory Board on the Aoril 5. 2022 meetina.
Commissioner Rhodes -Cantu updated the Board the Senior Advisory Board meeting completed tax returns during the
April 2, 2019 meeting.
No action taken.
ADJOURNMENT
Commissioner McHugh moved and Commissioner Rhodes -Cantu seconded that the meeting be adjourned.
Ayes: Troeger, McHugh, Rhodes -Cantu , Shaefer and Bratcher
Nays: None
Motion passed: 5-0
Meeting adjourned at 4:33 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY
ON THE 28th DAY OF APRIL 2022
APPROVED:
A a—C4 C , `) I Yl-7
Linda Troeger, Chair
ATTEST:
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Jane verett
Executive Director