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Home My WebLink AboutItem 15 - Minutes ITEM STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 3rd day of January, 2006 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager Doug Conner Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at - p.m. ITEM 1. WORKSHOP, VIEW NEW GRAPEVINE VIDEO Convention & Visitors Bureau Director P. W. McCallum presented the new Grapevine Video—"Grapevine: A Town for All Times" for viewing by the City Council. The video was produced by the Grapevine Heritage Foundation and presented the history of Grapevine through the eyes of the "Night Watchman" that has "watched over" Grapevine since the early 1800's. Mr. McCallum reported the video has been incorporated into the third grade curriculum of the Grapevine/Colleyville School District. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered'a motion to adjourn the workshop at 7:05 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart& Freed Nays: None e� 01/03/06 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of January, 2006. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 3rd day of January, 2006 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager Doug Conner Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:08 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager pursuant to Sections 551.087, Texas Government Code. Note: City Council continued with the Regular City Council meeting in open session in the Council Chambers. 01/03/06 ADJOURNMENT Council Member Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:05 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of January, 2006. APPROVED: William D. Tate Mayor ATTEST: x Linda Huff City Secretary 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd day of January, 2006 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager Doug Conner Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:30 p.m. INVOCATION Council Member Johnson delivered the Invocation. ITEM 1. PRESENTATION BY VERIZON TO FRIENDS OF THE GRAPEVINE LIBRARY Mr. David Russell, Vice President of External Affairs, for Verizon presented the Friends of the Grapevine Library a $10,000.00 literacy grant to support the English as a Second Language Program. ITEM 2. AUTHORIZE CONTRACT WEB SITE DESIGN CONVENTION &VISITORS BUREAU Convention & Visitors Bureau Director P. W. McCallum recommended approval of a contract with Imaginuity Interactive in the amount of$126,400.00 for web site design for the Convention & Visitors Bureau. The proposal includes many elements that will increase the visual experience for the user, but will allow the Convention & Visitors Bureau to use 01/03/06 the internet for marketing and promoting Grapevine. He advised the site should be active within six months. Motion by Council Member Freed, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 3. RESOLUTION, EXTEND MAIN STREET DAYS FESTIVAL FRIDAY HOURS Convention & Visitors Bureau Director McCallum recommended approval of a resolution endorsing the extension of the Main Street Days Festival hours on Friday from 10:00 am to 11:30 pm. The expansion of the additional eight hours on Fridays would make the festival more successful as well as provide a free day for local families to attend the festival from 10:00 am to 5:00 pm. Discussion ensued that Staff should evaluate the extended hours of the festival as it relates to the effects on merchants on Main Street and volunteers. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2006-01 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ENDORSING THE EXTENSION OF THE MAIN STREET DAYS FESTIVAL HOURS ON FRIDAY AND PROVIDING AN EFFECTIVE DATE ITEM 4. AUTHORIZE INTERLOCAL AGREEMENT GRAPEVINE HOUSING AUTHORITY Administrative Services Director Bill Gaither recommended approval of the renewal of the Interlocal Agreement with the Grapevine Housing Authority for the services of the Executive Director ($72,230.00) and for Facility Maintenance Services ($51,689.00). The term of the agreement is for one year and the total cost is $123,919.00. Council Member Spencer reported that the Grapevine Housing Authority has been recognized by HUD as the best managed housing authority in the Country and is using Grapevine's Housing Authority as an example for a working relationship between a housing authority and a city. 2 01/03/06 Motion by Council Member Wilbanks, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 5. ORDINANCE AMEND CHAPTER 5 AMBULANCE SERVICE RESOLUTION, AUTHORIZE CONTRACT WITH INTERMEDIX, INC. Fire Chief Steve Bass recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 5 Ambulance Service relative to fees and approval of a resolution authorizing a one-year contract with Intermedix, Inc. for emergency medical services account management. The proposed fee structure of"reasonable and customary charges" will allow the city to recover more of the expenses for goods and services provided during the treatment and transportation of patients. Billing will be directed to the patient's insurance carrier or government health insurance program. Residents of Grapevine will receive a statement that all charges have been assigned to their insurance carrier and that their portion of the bill for service is zero dollars. Statistics show that in cities similar to Grapevine in size and ambulance call volume that less than 2% of revenues remain uncollected due to non- payment by those residents who are uninsured and by those who receive write offs for deductible or co-payment amounts. Non-residents of Grapevine will receive a statement that all charges have been assigned to their insurance carrier and that any unpaid portion will be the responsibility of the patient (except in the instance of a government health care program). Intermedix, Inc. specializes in patient account management for emergency medical service providers. They provide this service to a number of EMS agencies in our area and around Texas. Council requested a report in December as to the revenue generated before the contract would be automatically renewed. Motion by Council Member Spencer, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2006-01 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 5 AMBULANCE SERVICES RELATIVE TO EMERGENCY AMBULANCE SERVICE FEES; ADOPTING A SERVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 3 01/03/06 RESOLUTION NO. 2006-02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE AMBULANCE SERVICE BILLING CONTRACT WITH INTERMEDIX, INC., FOR BILLING AND COLLECTION OF AMBULANCE SERVICES PROVIDED BY THE GRAPEVINE FIRE DEPARTMENT, FOR A ONE-YEAR TERM, BEGINNING JANUARY 3, 2006 AND ENDING JANUARY 3, 2007, FOR A FEE EQUIVALENT TO TWELVE (12%) PERCENT OF THE TOTAL AMOUNT COLLECTED ON EACH ACCOUNT, AND AN ADDITIONAL ONE AND EIGHT-TENTHS (1.8%) PERCENT, IF PAYMENT IS MADE BY A CREDIT CARD, TO AUTHORIZE INTERMEDIX, INC. TO PERIODICALLY MODIFY AND UPDATE PRICING FOR AMBULANCE SERVICES PROVIDED TO CONFORM WITH THE REASONABLE AND CUSTOMARY COSTS ASSOCIATED WITH THE PROVISION OF SUCH SERVICES, AS APPROVED BY THE CITY MANAGER; AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT WITH INTERMEDIX, INC. AND ANY DOCUMENTS RELATED THERETO, ON BEHALF OF THE CITY OF GRAPEVINE, TEXAS AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 6. Resolution, Authorize Interlocal Agreement, Purchase of Vehicles Public Works Director recommended approval of a resolution authorizing the purchase of vehicles through interlocal agreements and annual contracts by awarding a contract to DFWHD Partners, L. P. (dba Texas Harley-Davidson), Philpott Ford, Tennant Sales and Service Company and Dallas Mack Sales for various vehicles in the total amount of $242,466.16. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 4 01/03/06 RESOLUTION NO. 2006-03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNATE TO PURCHASE FLEET VEHICLES THROUGH ESTABLISHED INTERLOCAL AGREEMENTS AND PROVIDING AN EFFECTIVE DATE Item 7. Consideration of Minutes City Secretary recommended approval of the minutes of the December 20, 2005 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Johnson, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:05 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 17th day of January, 2006. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 5