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Home My WebLink About2022-05-18 Regular Meeting ITA *C V'OV AGENDA GRAPEVINE HERITAGE FOUNDATION MEETING Wednesday, May 18, 2022 at 5:00 p.m. 2nd Floor Board Room Grapevine Convention &Visitors Bureau 636 South Main Street Grapevine, Texas 76051 1. Call to Order of Regular Meeting — Dr. Curtis Ratliff 2. Citizen Comments-Any person who is not scheduled on the agenda may address the Grapevine Heritage Foundation Board under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with staff. A member of the public may address the Board regarding an item on the agenda either before or during the Board's consideration of the item, upon being recognized by the Chairman or upon the consent of the Board. In accordance with the Texas Open Meetings Act, the Board is restricted in discussing or taking action during Citizen Comments. 3. Consider the Minutes of the April 20, 2022 Regular Meeting. 4. Old Business A. Membership Report— Janet Perkins B. Sponsorship Report— Balla Wright C. Nash Farm Report— Melva Stanfield 5. New Business A. Consider theme for 2023 GHF Calendar— David Klempin and Janet Perkins B. Consider presenting the 2022 GHF Candlelight Tour of Homes— David Klempin 6. Distribution of Liaison Reports A. Grapevine Convention and Visitors Bureau Liaison Report— Paul W. McCallum B. City Council Report— Heritage Foundation Council Liaison Duff O'Dell 7. Adjournment The next meeting of the Grapevine Heritage Foundation Advisory Board will be held on Wednesday, June 15, 2022 at 5:00 pm at the Grapevine Convention & Visitors Bureau, 2nd Floor Board Room, 636 South Main Street, Grapevine, Texas. If you plan to attend this public meeting and have a disability requiring special arrangements, please contact the Office of Historic Preservation at 817-410-3185 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Grapevine Heritage Foundation Meeting agenda was prepared and posted by the 13th day of May, 2022 at 5:00 pm. [ rr-r '2, David Klempin, i Manager, Heritage Programs & Preservation STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Grapevine Heritage Foundation (GHF) held their regular scheduled monthly meeting at 5:00 p.m. on Wednesday, May 18, 2022, in the 2"d Floor Grand Hall of the Grapevine Convention & Visitors Bureau, 636 South Main Street, Grapevine, Texas 76051. Present were: Curtis Ratliff Chairman Melva Stanfield Vice Chairman Balla Wright Treasurer Janet Perkins Secretary Sue Franks Member Frances Jensen Member Wendy Nelson Member Becky Hummer Member Duff O'Dell City Council Liaison Absent were: Courtney Fray Member The above constituting a quorum, With the following Convention & Visitors Bureau staff present: David Klempin Heritage Preservation Programs Manager Kayce Vanderpool Heritage Preservation Staff Kimberly Prack Heritage Museums & Education Programs 1. CALL TO ORDER Chairman Curtis Ratliff welcomed all and called the meeting to order at 5:02 p.m. 2. CITIZEN COMMENTS There were no citizen comments registered. Any person who is not scheduled on the agenda may address the Grapevine Heritage Foundation under Citizen Comments by completing a Citizen Appearance Request form. In accordance with the Texas Open Meetings Act, the Advisory Board is restricted in discussing or taking any action during Citizen Comments. 3. APPROVAL OF MINUTES Balla Wright made the motion to accept the minutes as written from the February 16, 2022, regular meeting. Janet Perkins seconded the motion, which prevailed unanimously in the following vote: Ayes: 8 (Ratliff, Stanfield, Wright, Perkins, Franks, Hummer, Jensen, Nelson) Nays: 0 None 4. OLD BUSINESS Membership Report— David Klempin David Klempin presented the membership report. The membership is at 168 active paid memberships to date with more renewal notices sent out this month. This month $100.00 in donations were received; Sponsorship Report— Balla Wright Treasurer Balla Wright reported on the sponsors with the addition of the Texas Farm Bureau as a 2022 Mission Partner Level with a $5000.00 Sponsorship. We are currently at $27,250.00 in sponsorships. Nash Farm Report— Vice Chairman Melva Stanfield Vice Chairman Melva Stanfield reported the April numbers for First Friday program "April Fool's Party" was attended by 128; Chuck Wagon Supper— 80; Spring into Nash had 1,250 attendees; there were 9 school tours with 675 participants; Homeschool Day had 218 participants; 3 Groups with 114 participants; the casual attendance 1,502; Total attendance for April was 3,967 people. The May figures thus far were: First Friday "Sheep to Shawl" 412; Baseball game had 131 attendees; there were 3 school tours with 198 participants; 35 Strategic Government Resources (SGR) employees came to the farm for a team building event and cooked their own supper; 1 Bus tour from Pennsylvania of 40 Seniors. The casual attendance so far is 485 and total attendance for May is 1 ,301. There are 5 more school groups scheduled, 1 homeschool day and the Cloche (1920's Bell) Hat workshop scheduled. The Nash Farmhouse is getting a new ramp and front porch this week. The exterior of the house is also being painted and the screens are being repaired as well. Kimberly reported that May 14, the Vintage Baseball Game — Nash Farmers/staff VS. Frisco Shepherds. The brass band played and the weather was "nice" with light attendance (131) it was a nice and relaxing evening. NF would like to have a real team with a commitment to have practices and uniforms for the upcoming year. 5. NEW BUSINESS 2023 Calendar- Janet Perkins states that "the calendar is always a bit of a challenge". The CVB editing slows down our process. Once we have the theme, collect all the calendar dates and after multiple meetings, coming up with the scripting to match up with the pictures. Editorial changes the pictures that don't have high enough resolution for printing. Then the pictures don't match up with the scripts. We depend on the GHF (David, Sally) editorial team then the CVB (Scott, Daniel and newer people) editorial team once we finish it, then they make many changes and we lose control. 90% of the calendar is created by Janet. She spends a month on this with her personal time. Kimberly suggests editorial has cycled through many different styles of editorial manuals and that causes changes and the rewording changes our direction. Checking for accuracy and legal issues is understandable but not changing the rest. Advocacy award winning houses and the people who live there (Then and Now) "Preservation" should be left on the hearts and brains of people viewing the calendar. The calendar is being sold at the CVB and it travels to many other states. The title is going to be "Home Town". Candlelight tour- The 5 Advocacy award winners are interested in the tour, just add 2 or 3 more homes. It should have 8 homes, starting at Ted Ware Plaza. -Labilities for the houses- they all sign waivers. -Set up an official committee. Chair and vice-chair. -Pre-work requirements and planning. -Shuttles -Winery to host and pour the wine -Contacting homeowners, understanding the commitments to make this a successful event. Candlelight tour is scheduled for Sat. November 5, 2022 Chairman Curtis Ratliff made a motion to reinstate the Candlelight tour of homes for 2022. Melva approves the motion and was seconded by Sue Franks. The motion prevailed by the following vote: Ayes: 8 (Ratliff, Stanfield, Wright, Perkins, Franks, Hummer, Jensen, Nelson) Nays: 0 None David Reported of the GHF Advocacy Awards Winners and the following reception in the Mayors Signing Room with refreshments. Everything was well received and new friendships created. Preservation/Conservation Project Award — Millican House — 630 East Worth Street Rehabilitation Project Award — 1893 Mary Barton Boling House "Little Pearl" — 319 E. College Street Restoration Project Award — Harrington House —426 East Texas Street Restoration Project Award — Pam Ezell House — 513 East Worth Street Township Project Award — 1915 Wiggins House — 307 East College Street. 6. LIAISON REPORT Grapevine Convention and Visitors Bureau Liaison Report— David had nothing to report. City Council Liaison Update — Council Member Duff O'Dell Council Member Duff O'Dell reported that it's Police Recognition Week this week, Thank a Police officer. Main Street Fest coming up May 20-22. Garden Club 100'" Anniversary. P&Z joint sessions — 121 meeting announced Buena Viza Restaurant a new Brazilian restaurant with upscale food and d6cor. New Chama Couch, Velvet Taco, Son of a Butcher, Rockin' Paint, Wright/Ford Properties GV Mills Mall — Announced Meow-Wolf an art related experience with 100's of local artists contributing to the experience. Great opportunity to bring in more businesses and 100's of 1000's of tourists to the area. Janet recognized Kimberly for the baseball game and that she handmade the baseballs for the game. 7. ADJOURNMENT There being no further business, a motion was made by Balla Wright and seconded by Sue Franks to adjourn the meeting at 6:05 p.m. The motion prevailed by the following vote: Ayes: 8 (Ratliff, Stanfield, Wright, Perkins, Franks, Hummer, Jensen, Nelson) Nays: 0 None PASSED AND APPROVED MAY 18, 2022, MINUTES BY THE GRAPEVINE HERITAGE FOUNDATION, ON THIS THE 20TH DAY OF JULY, 2022. APPROVED: C "- CHAIRMAN ATTEST: ArM,Vu_4g0_ SECRETARY