The URL can be used to link to this page

Home My WebLink AboutItem 10 - ICSCMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: JUNE 7, 2022 SUBJECT: PAYMENT FOR EXHIBITOR'S BOOTH AT ICSC (INNOVATING COMMERCE SERVICE COMMUNITIES) 2022 TRADE SHOW RECOMMENDATION: City Council to consider the approval of payment to Trade Group, Inc. for exhibitor's booth (equipment, logistics, updates, and vinyl graphic edits) at the Innovating Commerce Service Communities (ICSC) 2022 trade show. FUNDING SOURCE: Funds are available in the Economic Development Fund for an amount not to exceed $17,264. The Trade Group invoice is attached for your information. BACKGROUND: This purchase is for equipment, logistics, updates, and vinyl graphic edits of the booth used at the ICSC Las Vegas 2022 trade show. It also includes electronic displays, furniture, and associated logistics for exhibiting at the annual trade show. A one-time graphics update was purchased to remove "2018", making the graphics reusable for future shows. The purchases had to be made in time for the show which was held two weeks ago and did not allow for prior Council approval. Staff recommends approval. The Trade Group, Inc INVOICE 2900 Genesis Way Ic Suite 100 Project: PRO56455 GRAPEVINE, TX 76051 Invoice No.: PSI187855 Phone: 214-343-2000 Fax: 214-343-3461 Invoice Date: 05/27/22 Invoice Due Date: 05/27/22 Bill To: Page: 1 City of Grapevine 501 Shadybrook Grapevine, TX 76051-5311 UNITED STATES Contact: Account Number: 17879 Ship Via: Tax Regulation No. Reference: Salesperson: Will Ryan P.O. Number: GARIN Salesperson Phone: 214.764.7118 Our Order No. S172689 Account Manager: Kristina Dearman Sales Description HARDWARE ITEMS No. Description Qty List Price Unit Price Amount Due ICSC 2022 City of Grapevine May 22-24, 2022 Las Vegas Convention Center Las Vegas, NV 15' x 20' - Booth #6174 Professional Services 2,640.00 Sell Engineering Detailing Labor 2 HR Sell Project Management Labor 4 HR Sell Warehouse Labor 72 16 HR Rental Peninsula Counter w Wall 1,277.74 Rent Metalli Base Plates and Riser Feet ^ 1 EA Rent Metalli 120mm 8SG Round Upright ^ 1 EA Rent Metalli 8.9375"Wx28"L Accent Awning Frame w/Track & Pe 1 EA Rent Metalli 50watt 7.5"L Pendant Light Fixture w/Shade & B ^ 1 EA Rent P6 Countertop in White Ref Item 20438 1 EA Rent P6 Ladder Leg Assembly w/Box 1 EA Rent P6 Cabinet Front, Back, Top & Bottom Panels Set w/Box ^ 1 EA Rent P6 Cabinet Sides Panel Set w/Box ^ 1 EA Rental Freestanding 2-Sided Lightboxes 1,500.00 Rent 39x92 2-Sided Freestanding Lightbox 2 EA Rental 12' Freestanding Backlit Wall Hardware 3,152.57 Rent Metalli 120mm 1-Sided SEG Fabric Frames ^ 2 EA Rent Metalli 120mm 4SG Square Upright ^ 3 EA Rent Metalli Base Plates and Riser Feet ^ 3 EA Rent Metalli Fin Ferro Right Panel, 17.25"Wx86.25"H ^ 2 EA Rent Panel Connector: 52x38x23mm Al. Fin Gripper for 4.3mm 8 EA Rent Metalli SEG Fabric Solid Color Standard Panels ^ 2 EA Transferred to page 2....................................................... 8,570.31 The Trade Group, Inc 2900 Genesis Way Suite 100 GRAPEVINE, TX 76051 Phone:214-343-2000 Fax:214-343-3461 Bill To: City of Grapevine 501 Shadybrook Grapevine, TX 76051-5311 UNITED STATES Contact: Account Number: 17879 Tax Regulation No. Salesperson: Will Ryan Salesperson Phone: 214.764.7118 Account Manager: Kristina Dearman No. Description Transferred from page 1.................................................. Rental AV Equipment Rent Monitors - Rental Only from TTG ^ Rent Monitors - Rental Only from TTG ^ Rent Medium Monitor Bracket (ie 29"-37") ^ Supplies & Packaging Standard Emergency Parts & Tools (Consult PM to Customiz Standard Emergency Parts & Tools (Consult PM to Customiz Rent 4' Cord w/6-Outlet Power Strip - Black Rent 10' Black Extension Cord with 1-Outlet Head, 14GA Rent 4'Wx8'Lx4'H Collapsible Pallet w/Wood Ends, Forkable Sell Custom Packaging EMP Handling Fees - Owned Assets Sell EMP Handling - Crate & Flat Pack Shipping - Round Trip Sell Shipping / Del 05/19 1 P/Up 05/25 Labor Install & Dismantle - Union Sell Set 05/20 1 Strike 05/24 New Graphics Sell Graphics Production: Preflight Labor Sell 10 x 10 Ferro Mural Sell R19 Counter Front Graphic Sell Backlit Freestanding Mural INVOICE Project: Invoice No.: Invoice Date: Invoice Due Date: Page: Ship Via: Reference: P.O. Number: Our Order No. Sales Description Qty List Price 1 EA 1 EA 2 EA 1 EA 1 EA 7 EA 3 EA 1 EA 1 EA 1 EA 1 EA 1 EA 1 HR 1 EA 1 EA 1 EA PRO56455 PSI187855 05/27/22 05/27/22 K GARIN S172689 HARDWARE ITEMS Unit Price Amount Due 8,570.31 617.00 523.14 280.00 3,287.26 2,831.34 1,154.00 The Trade Group, Inc 2900 Genesis Way Suite 100 GRAPEVINE, TX 76051 Phone:214-343-2000 Fax:214-343-3461 Bill To: City of Grapevine 501 Shadybrook Grapevine, TX 76051-5311 UNITED STATES Contact: Account Number: 17879 Tax Regulation No. Salesperson: Will Ryan Salesperson Phone: 214.764.7118 Account Manager: Kristina Dearman No. Description INVOICE Project: Invoice No.: Invoice Date: Invoice Due Date: Page: PRO56455 PSI187855 05/27/22 05/27/22 3 Ship Via: Reference: P.O. Number: GARIN Our Order No. S172689 Sales Description HARDWARE ITEMS Qty List Price Unit Price Amount Due Subtotal: 17,263.05 Tax: 0.00 Order Total: 17,263.05 Invoice Total: 17,263.05 Payment to Date: 0.00 Amount Due: 17,263.05 INVOICE Ir- BW To: The Trade Group, Inc 2900 Genesis Way Suite 100 GRAPEVINE, TX 76051 Phone:214-343-2000 Fax:214-343-3461 City of Grapevine 501 Shadybrook Grapevine, TX 76051-5311 UNITED STATES Contact: Project: Invoice No.: Invoice Date: Invoice Due Date: Page: PRO56455 PSI187855 05/27/22 05/27/22 4 Account Number: 17879 Ship Via: Tax Regulation No. Reference: Salesperson: Will Ryan P.O. Number: GARIN Salesperson Phone: 214.764.7118 Our Order No. S172689 Account Manager: Kristina Dearman Sales Description HARDWARE ITEMS No. Description Qty List Price Unit Price Amount Due Prices Valid for 30 Days. Taxes, shipping or show services are for estimate purposes only. Actual Charges will be billed. Deposit due upon acceptance. Balance due prior to Shipment TTG's preferred method of payment from Customer is check, wire transfer or payments made via Automated Clearing House (ACH). Customers which elect to pay via credit card will be charged a 3 % convenience fee on the total value of the order, including taxes. Any credit card hold approved by TTG for payment must be resolved within 7 days with alternate payment of check, wire payment or ACH. Any credit card hold not resolved within 7 days will automatically be processed using the card information provided and will include a 3 convenience fee. Convenience fees are non-refundable. TTG agrees to sell to Purchaser and Purchaser agrees to purchase goods and/or services described above on the terms and conditions within this agreement. IN NO EVENT SHALL TTG BE LIABLE TO PURCHASER OR THIRD PARTIES FOR ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING WITHOUT LIMITATION TO LOSS OF PROFITS OR REVENUE, LOSS OF USE OF THE GOODS, COST OF CAPITAL OR CLAIMS BY CUSTOMER, CUSTOMER'S CUSTOMERS OR OTHER THIRD PARTIES FOR DAMAGES RESULTING FROM PROPERTY DAMAGES OR PERSONAL INJURY. FURTHER, IN NO EVENT, SHALL TTG'S LIABILITY UNDER THIS PROPOSAL EXCEED THE TOTAL AMOUNTS PAID BY CUSTOMER TO TTG FOR THIS PARTICULAR ORDER WHICH IS THE SUBJECT OF THE CLAIM. Purchaser acknowledges he/she has read, understands, and agrees to the terms of this Proposal. All sales are final. Prices valid 30 days. Taxes, shipping or show services are for estimate purposes only. Actual charges will be billed. Deposit due upon acceptance. Bal due prior to Ship Rental Terms and Conditions Customer agrees to use the TTG rental equipment in a careful and proper manner with reasonable wear expected. Upon completion of this Agreement, the Customer, at Customer's expense, agrees to return the equipment to the TTG warehouse from which the rental shipped. If the rented material is not returned within two weeks from the date it was shipped from TTG, the terms of this Agreement will continue to apply with additional charges of 10% of the total Agreement per day until the rented material is received at TTG. If the equipment is lost, stolen, destroyed or damaged beyond repair, Customer will pay TTG for the listed value of this equipment. Customer assumes all responsibility and liability for loss or damage to the equipment, regardless of how they occur, including during shipping. The Customer agrees to pay TTG reasonable expenses for repossession and enforcement of TTG rights, including any attorney or collection agency fees, together with interest, until the date full payment is made. Pmt. Method: Check: Card Holder Address: Card Holder Signature Purchaser Name: Credit Card No.: (Visa/MC/AmEx) City: Amount Approved for Charge Purch. Signature: Expiration Date: Sec. Code State Zip: Date: