HomeMy WebLinkAboutItem 14 - Workforce Management Cloud HostingMEMO TO
FROM
MEETING DATE:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
JULY 7, 2015
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR
WORKFORCE MANAGEMENT CLOUD HOSTING
RECOMMENDATION:
City Council to consider approval to renew an annual contract with Kronos, Inc. for an
annual contract for workforce management cloud hosting for Fire Department staff
through a Cooperative Purchasing Agreement with U.S. Communities.
FUNDING SOURCE:
Funding for this purchase is currently available in account 100-44500-210-1 (IT License
& Maintenance Fees) in the amount not to exceed $15,690.00.
This purchase will be made in accordance with an existing Cooperative Purchasing
Agreement with the Government Purchasing Alliance, U.S. Communities, as allowed by
the Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Kronos, Inc. The
annual contract includes two, one-year optional renewals. This approval would be the
first renewal option. The Purchasing and Fire Department staff reviewed the contract for
specification compliance and determined that the contract would provide the best
service and pricing for meeting the needs of the City.
This request is for annual cloud hosting of the automated payroll software that
effectively replaced the paper based manual system and is integrated with the City's Stw
Inc. payroll software. This software is web based and manages the Fire Department's
daily roster which includes real-time station/apparatus staffing as well as the tracking of
employee vacation, comp time, holiday, and sick time usage.
Staff recommends approval.
6/30/2015 10:59:17 AM