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HomeMy WebLinkAboutItem 19 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning and Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 16th day of June, 2015 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present: William D. Tate C. Shane Wilbanks Sharron Spencer Darlene Freed Mike Lease Chris Coy Duff O'Dell Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum with, with the following members of the Planning and Zoning Commission: Larry Oliver Herbert Fry Betty "BJ" Wilson Monica Hotelling Jim Fechter Theresa Mason Chairman Vice Chairman Member Member Member Alternate constituting a quorum with Commission Members Gary Martin, Beth Tiggelaar and Dennis Luers absent, with the following members of the City Staff: Bruno Rumbelow City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary LOX*] -14 0 - Mayor Tate called the meeting to order at 6:30 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (portion of 185 acres owned by City) pursuant to Section 551.072, Texas Government Code. 06/16/2015 B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:33 p.m. The closed session ended at 6:54 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary under Section 551.071, and Section 551.087, Texas Government Code. NOTE: City Council continued with the Regular Meeting in open session in the City Council Chambers. WORKSHOP Item 2. Public Works to present traffic signal update. Public Works Director Stan Laster introduced Jody Short with Lee Engineering who described the City's current traffic signal system and recommended changes that could be made in the future. Public Works Director Laster stated Public Works is creating a signal maintenance and replacement schedule. No action was taken by Council. Item 3. Discussion of City Council summer meeting schedule City Manager Rumbelow listed the special meetings that Council would have throughout the summer including a workshop on June 23, major budget issues discussion at the regular July 7 meeting, Board and Commission interviews (date to be determined) and a budget workshop on August 6. No action was taken by Council. Item 3A. Update on Grapevine Lake flooding. Emergency Management Coordinator Liz Dimmick updated Council on the Grapevine Lake flooding. The City of Grapevine received the Disaster Declaration from Tarrant County on June 11, 2015 which means the City is now eligible for public assistance. Ms. Dimmick also updated Council on the possible effects of Tropical Storm Bill. F 06/16/2015 No action was taken by Council. Mayor Tate called the meeting to order at 7:39 p.m. in the City Council Chambers. INVOCATION Commissioner Herbert Fry delivered the Invocation and led the Pledge of Allegiance JOINT PUBLIC HEARINGS Item 4. Zoning Application Z15-02 and Conditional Use Permit CU15-11 (N2 BBQ) Assistant Development Services Director Ron Stombaugh stated the applicant has requested to withdraw the applications. Motion was made to withdraw Zoning Application Z15-02 and Conditional Use Permit CU 15-11. Motion: Wilson Second: Hotelling Ayes: Oliver, Fry, Wilson, Hotelling, Fechter and Mason Nays: None Approved: 6-0 Motion was made to withdraw Zoning Application Z15-02 and Conditional Use Permit CU 15-11. Motion: Coy Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 7-0 Item 5. Conditional Use Permit CU15-13 (White Line Storage) Assistant Development Services Director Stambaugh stated the applicant has requested to withdraw this application. Motion was made to withdraw Conditional Use Permit CU 15-13 without prejudice. Motion: Wilson Second: Hotelling Ayes: Oliver, Fry, Wilson, Hotelling, Fechter and Mason Nays: None Approved: 6-0 Motion was made to withdraw Conditional Use Permit CU 15-13 without prejudice. 3 06/16/2015 Motion: Freed Second: Wilbanks Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 7-0 Item 6. Conditional Use Permit CU15-18 (Wine Fusion Winery) Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated Conditional Use Permit CU15-18 is located at 603 South Main Street #304. The application was submitted by Nicholas Kaufman for a conditional use permit to allow the possession, storage, retail sale and on- and off -premise consumption of alcoholic beverages (wine only) and outdoor speakers in conjunction with a winery. Applicant Nicolas Kaufman described his business and said he was removing the request for an outside speaker. No one spoke during the public hearing and there was one letter of support copied to the Commission and Council. Motion was made to close the public hearing. Motion: Hotelling Second: Fry Ayes: Oliver, Fry, Wilson, Hotelling, Fechter and Mason Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Lease Second: Coy Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 7-0 Item 7. Conditional Use Permit CU15-19 (5 Star Subaru) and a final plat of Lot 1 Block 1, 5 Star Subaru Addition Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated the subject property is located at 2651 William D. Tate Avenue and is zoned "PID" Planned Industrial Development and was submitted by Dynamic Engineering Consultants for a conditional use permit to allow for a pylon sign in conjunction with an automotive dealership with ER 06/16/2015 new and used car sales and service. The applicant is also requesting to replat Lot 1, Block 1, Frank Parra Autoplex Addition and 4.062 acres of unplatted land. Applicant Joshua Edge with Dynamic Engineering presented this request. No one spoke during the public hearing and there was no written correspondence to report. Motion was made to close the public hearing. Motion: Wilson Second: Fry Ayes: Oliver, Fry, Wilson, Hotelling, Fechter and Mason Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Wilbanks Second: Lease Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 7-0 Item 8. Historic Landmark Subdistrict HL15-01 (526 East Worth Street) Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated the application was submitted by Neal Cooper requesting designation of property located at 526 East Worth Street as a historical landmark subdistrict. No one spoke during the public hearing and there was one letter of support reported. Motion was made to close the public hearing. Motion: Fechter Second: Wilson Ayes: Oliver, Fry, Wilson, Hotelling, Fechter and Mason Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: Freed Second: O'Dell Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 7-0 5 06/16/2015 Item 9. Historic Landmark Subdistrict HL15-02 (412 East Franklin Street) Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated the application was submitted by Howard Gardner requesting designation of property located at 412 East Franklin Street as a historical landmark subdistrict. No one spoke during the public hearing and there was one letter of support. Motion was made to close the public hearing. Motion: Fechter Second: Fry Ayes: Oliver, Fry, Wilson, Hotelling, Fechter and Mason Nays: None Approved: 6-0 Motion was made to close the public hearing. Motion: O'Dell Second: Coy Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 7-0 Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. Item 10. Citizen Comments No one wished to speak. Item 11. Greq and Tani Long to present a gift from Mayor of West Lothian to Mayor Tate. Greg Long described the Sister Cities' trip to West Lothian, Scotland that took place on May 26, 2015 — June 2, 2015 and presented the Mayor a painting of Shale Hills in West Lothian. Item 12. Grapevine Chamber of Commerce to present annual report N. 06/16/2015 Paul Slechta, 2015 Chairman of the Board of Directors from the Grapevine Chamber of Commerce, updated Council on Chamber activities over the past year, including the Grapevine Job Fair, Young Entrepreneurs Academy, Parade of Lights, community partner projects, legislative advocacy, Leadership Grapevine, and economic development. Item 13. Chief Financial Officer to Present Monthly Financial ur)da,,.-. Chief Financial Officer Greg Jordan presented the monthly financial update to Council. Mr. Jordan highlighted the effects of the flood on the budget. Mayor Tate moved Item 14 to follow the consent agenda. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Mayor Pro Tern Wilbanks requested item 18 be removed from consent. It was heard after the other consent items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 15. Consider renewal of annual contracts for safety supplies with U & D .Enterprises, Inc. and WW Grainger Industrial Supply. Chief Financial Officer Jordan recommended approval of the renewal of annual contracts for safety supplies. The purpose of this contract is to establish fixed annual pricing for various types of safety products and supplies to be purchased on an as - needed basis and stocked in the warehouse. The estimated annual amount of these purchases is $22,000. Motion was made to approve the consent agenda items. Motion: Coy Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy, and O'Dell Nays: None Approved: 7-0 Item 16. Consider a resolution authorizing the purchase of advertising services from Community Impact Newspaper. Parks and Recreation Director Kevin Mitchell recommended approval of the purchasing of advertising services. The activities guide will be mailed out as an insert in the Community Impact Newspaper for a total amount not to exceed $21,501.92. 7 06/16/2015 Motion was made to approve the consent agenda items. Motion: Coy Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy, and O'Dell Nays: None Approved: 7-0 RESOLUTION NO. 2015-037 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE ADVERTISING SERVICES AND PROVIDING AN EFFECTIVE DATE Item 17. Consider renewal of an annual Personal services contract with Regent Services for janitorial services. Public Works Director Laster recommended approval of the annual personal services contract to establish fixed annual pricing for janitorial services to be performed at various City facilities in an estimated annual amount of $302,000. Motion was made to approve the consent agenda items. Motion: Coy Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy, and O'Dell Nays: None Approved: 7-0 Item 19. Consider the minutes of the June 2, 2015 CityCouncil meeting as Dublished. City Secretary Tara Brooks recommended approval of the minutes from the June 2, 2015 City Council meeting. Motion was made to approve the consent agenda items. Motion: Coy Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy, and O'Dell Nays: None Approved: 7-0 Item 18. Consider an ordinance amending the Grapevine Code of Ordinances Chapter 23 Traffic, Section 23-26, Speed Limits — Schedule for certain public streets and ways, establishing a 40 mph speed limit on northbound Kimball Road between Shady Lane (South City Limit) and Dove Road. 9 06/16/2015 Public Works Director Laster recommended approval. Mr. Laster stated the City of Southlake approved the speed limit change on first reading at their June 2, 2015 meeting and are considering it for second reading on June 16, 2015. Motion was made to approve the consent agenda items. Motion: Wilbanks Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy, and O'Dell Nays: None Approved: 7-0 ORDINANCE NO. 2015-027 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 23 TRAFFIC, SECTION 23-26, SPEED LIMITS - SCHEDULE FOR CERTAIN PUBLIC STREETS AND WAYS, ALTERING THE PRIMA FACIE SPEED LIMITS ESTABLISHED FOR VEHICLES UNDER THE PROVISIONS OF SECTIONS 167 AND 169 OF ARTICLE XIX, R.C.S. 6701 d, UNIFORM ACT REGULATING TRAFFIC ON HIGHWAYS, UPON THE BASIS OF AN ENGINEERING AND TRAFFIC INVESTIGATION UPON CERTAIN STREETS AND HIGHWAYS, OR PARTS THEREOF, WITHIN THE CORPORATE LIMITS OF THE CITY OF GRAPEVINE AS SET OUT IN THE ORDINANCE; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00); PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 14. Consider a resolution authorizing annual contracts for mosquito control ground spraying services to a primary vendor Vector Disease Control International LLC and a secondary vendor Municipal Mosquito through an Interlocal Cooperative Agreement with Tarrant County, Texas. Public Works Director Laster presented this item to Council. The purpose of this contract is to establish fixed pricing for mosquito control ground spraying services for the City which includes services to control disease carrying mosquitoes and spraying of adulticides to address the spread of the West Nile Virus through mosquitoes on an as -needed basis. 9 06/16/2015 Motion was made to approve the resolution for mosquito control ground spraying services. Motion: Coy Second: Lease Ayes: Tate, Wilbanks, Nays: None Approved: 7-0 Spencer, Freed, Lease, Coy and O'Dell RESOLUTION NO. 2015-036 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR MOSQUITO CONTROL GROUND SPRAYING SERVICES THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 20. Conditional Use Permit CU15-18 (Wine Fusion Winery) Assistant Development Services Director Stombaugh reported the Planning and Zoning Commission voted 6-0 to approve the conditional use permit, but removing the outside speaker. Motion was made to approve Conditional Use Permit CU15-18 removing the outside speakers. Motion: Freed Second: Lease Ayes: Freed, Lease, Coy and O'Dell Nays: Tate, Wilbanks, Spencer Approved: 4-3 10 06/16/2015 CENTRAL BUSINESS DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 21. Conditional Use Permit CU15-19 (5 Star Subaru) Assistant Development Services Director Stombaugh reported the Planning and Zoning Commission voted 6-0 to approve the conditional use permit. Motion was made to approve Conditional Use Permit CU15-19. Motion: Spencer Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 7-0 �a0 A• • . •• �• • • • •� • • • . . • �' •' A • • • •'N • .•� .� sow •' •' ••` •'l • . is 06/16/2015 •.A , .• , , • R• A' 111 1/ l • • ,' �• • �. Item 22. Final Plat of Lot 1, Block 1 5 Star Subaru Assistant Development Services Director Stombaugh reported the Planning and Zoning Commission voted 6-0 to approve the final plat. Motion was made to approve the Statement of Findings and the Final Plat of Lot 1, Block 1, 5 Star Subaru Addition. Motion: Coy Second: O'Dell Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 7-0 Item 23. Historic Landmark Subdistrict HL15-01 (526 East Worth Street) Assistant Development Services Director Stombaugh reported the Planning and Zoning Commission voted 6-0 to approve the historic landmark subdistrict. Motion was made to approve Historic Landmark Subdistrict HL15-01. Motion: Wilbanks Second: Freed Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 7-0 ORDINANCE NO. 2015-030 12 06/16/2015 HISTORICPRESERVATION CORRECTINGOFFICIAL ZONING, PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; , CLAUSE RELATING SEVERABILITY; DETERMINING MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF •THOUSAND; DECLARING . - AND PROVIDING AN EFFECTIVE DATE Item 24. Historic Landmark Subdistrict HL15-02 (412 East Franklin Street) Assistant Development Services Director Stombaugh reported the Planning and Zoning Commission voted 6-0 to approve the historic landmark subdistrict. Motion was made to approve Historic Landmark Subdistrict HL15-02. Motion: Lease Second: Spencer Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 7-0 ORDINANCE NO. 2015-031 13 06/16/2015 LTA 1Q0&JC1:qJ1, LSyJL1JJ,1 I fj a ;L$JVJ IQ I JJ LCFAJ , FAI I 11• - Motion was made to adjourn the meeting at 8:46 p.m. Motion: Wilbanks Second: Coy Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 7-0 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th day of July, 2015. Full a 9 Tara Brooks City Secretary maz•ffl William D. Tate Mayor H2 I I MUNWO Erag- Is � I I VA MI The City Council of the City of Grapevine, Texas met in Workshop on this the 23rd day of June, 2015 in the Planning and Zoning Commission Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Darlene Freed Mike Lease Chris Coy Duff O'Dell Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Tara Brooks City Secretary Mayor Tate called the workshop to order at 6:02 p.m. ITEM 1. COMMUTER RAIL DISCUSSION City Manager Bruno Rumbelow introduced Craig Melde and John Allender of ArchiTexas, Tim Baldwin with Rocky Mountain West Transit and Urban Planning lead the discussion of the commuter rail station. Richie Thompson with the Fort Worth Transportation Authority answered Council's questions related to The T. Council discussed possible interior uses, the parking needs (specifically a parking garage), different architectural features of the outside of the building and the plaza in the front. There was no formal action taken by the City Council. Mayor Tate adjourned the meeting at 7:29 p.m. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th day of July 2015. William D. Tate Mayor FTAI a 9*1 Tara Brooks City Secretary 06/23/15 • • •' '''` • • The City Council of the City of Grapevine, Texas met in a Special Meeting on this the 29th day of June, 2015 in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Mike Lease Darlene Freed Chris Coy Duff O'Dell Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum with the following members of the City Staff: Jennifer Hibbs Tara Brooks • Assistant City Manager City Secretary Mayor Tate called the workshop to order at 6:00 p.m. Item 1. City Council to conduct board and commission interviews for new applicants. Council interviewed ten board and commission applicants. These applicants do not currently serve on any boards. Council discussed the applicants and who to appoint to each of the boards and commissions. The appointments will be made at the July 7, 2015 regular City Council meeting. There was no action taken by the City Council. MP • Mayor Tate adjourned the meeting at 8:25 p.m. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th day of July, 2015. William D. Tate Mayor ATTEST: Tara Brooks City Secretary 06/29/2015