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HomeMy WebLinkAboutItem 21 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of June, 2022 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Rogers Chris Coy Duff O'Dell Paul Slechta Leon Leal Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs Matthew C.G. Boyle Tara Brooks Call to Order City Manager Assistant City Manager City Attorney City Secretary Mayor Tate called the meeting to order at 6.00 p.m. in the City Council Conference Room. Item 1. City Council to conduct board and commission interviews of new applicants. City Council interviewed six applicants for the boards and commissions. City Council did not take any action on this item. Item 2. City Council to discuss board and commission appointments. City Council discussed the application interview schedule. City Council did not take any action on this item. Council took a break at 7.10 p.m. Item 3. Executive Session An Executive Session was not held. REGULAR MEETING Mayor Tate called the regular meeting to order at 7.30 p.m. Item 4. Invocation Council Member Paul Slechta gave the invocation. Item 5. Posting of the Colors and Pledges of Allegiance Boy Scout members from troops throughout Grapevine posted the Colors and led the Pledges of Allegiance. Item 6. Citizen Comments No citizens requested to speak. NEW BUSINESS Item 7. Consider the purchase of an additional dispatch radio console for the Emergencv Communication Center from Motorola Solutions, and take anv necessary action. Police Chief Mike Hamlin presented this item to Council. The purchase is for one Motorola MCC 7500E radio console for the Emergency Communication Center for an amount not to exceed $102,480. A portion of the payment will be funded through Tarrant County 9- 1-1 grant funds. The current consoles will also be upgraded as part of this agreement. Motion was made to approve the purchase of an additional dispatch radio console for the Emergency Communication Center. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 8. Consider an engineering contract with Freese and Nichols. Inc. for the Water Treatment Plant and Wastewater Treatment Plant Space Utilization Studv, and Ordinance No. 2022-032 to appropriate funds, and take anv necessary action. Public Works Director Bryan Beck presented this item to Council. The proposed Space Utilization Study will allow for redevelopment of the Water Treatment Plant and Wastewater Treatment Plant. The estimated amount of the study is $185,000 with tasks that include project management, site investigation, plant programing, concept planning and completion of a summary report. City Council June 7, 2022 Page 2 Motion was made to approve the engineering contract for the Water Treatment Plant and Wastewater Treatment Plant Space Utilization Study and Ordinance No. 2022-032 to appropriate funds in the Utility Enterprise Capital Fund. Motion: O'Dell Second: Rogers Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2022-032 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $185,000.00 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. City Council Member Rogers requested that Item 12 be removed from the consent agenda. This item was considered after the remaining consent agenda items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 9. Consider Resolution No. 2022-005 suspending Oncor Deliverv's request for a rate increase to allow for time to studv the request and establish reasonable rates. City Manager Bruno Rumbelow recommended approval of the resolution suspending Oncor Delivery's request for a rate increase that was filed on May 13, 2022. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2022-005 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE SUSPENDING THE JUNE 17, 2022 City Council June 7, 2022 Page 3 EFFECTIVE DATE OF ONCOR ELECTRIC DELIVERY COMPANY'S REQUESTED RATE CHANGE TO PERMIT THE CITY TIME TO STUDY THE REQUEST AND TO ESTABLISH REASONABLE RATES; APPROVING COOPERATION WITH THE STEERING COMMITTEE OF CITIES SERVED BY ONCOR TO HIRE LEGAL AND CONSULTING SERVICES AND TO NEGOTIATE WITH THE COMPANY AND DIRECT ANY NECESSARY LITIGATION AND APPEALS; FINDING THAT THE MEETING AT WHICH THIS RESOLUTION IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; REQUIRING NOTICE OF THIS RESOLUTION TO THE COMPANY AND LEGAL COUNSEL FOR THE STEERING COMMITTEE Item 10. Consider pavment to Trade Group. Inc. for rental, transportation, set up and break down of vinvl graphics for booth at the Innovating Commerce Service Communities (ICSC) 2022 trade shows. Economic Development Director Larry Holt recommended approval of the payment to the Trade Group, Inc. for the exhibitor's booth at the 2022 ICSC trade show for an amount not to exceed $17,264. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11. Consider an annual contract for the purchase of maintenance, repair and operation supplies and parts with WW Grainger Industrial. Chief Financial Officer Greg Jordan recommended approval of the annual contract for purchase of maintenance, repair and operation supplies and parts for an annual estimated amount of $60,000. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 13. Consider the renewal of an annual contract for emergencv medical continuing education with BEST EMS. City Council June 7, 2022 Page 4 Fire Chief Brown recommended approval of the renewal of the annual contract for emergency medical continuing education for paramedics for an amount not to exceed $15,150. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 14. Consider the renewal of an annual contract for medical control services with BEST EMS. Fire Chief Brown recommended approval of the renewal of an annual contract for medical control services for an amount not to exceed $33,719. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 15. Consider an annual contract for the purchase of public safety and firehouse supplies and equipment with Casco Industries, Inc. Fire Chief Brown recommended approval of an annual contract for the purchase of personal protective equipment, hose, nozzles and other tools for an estimated amount of $40,000. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 16. Consider the purchase of EMC storage maintenance from SHI Government Solutions, Inc. Chief Technology Officer Tessa Allberg recommended approval of the purchase of EMC storage maintenance for technical call support and emergency hot -swap hard drive replacement for the data backup storage units for an amount not to exceed $30,423. Motion was made to approve the consent agenda as presented. Motion: O'Dell City Council June 7, 2022 Page 5 Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 17. Consider the award of an informal request for quote for a replacement pump for Foxfire lift station from Precision Pump Svstems. Public Works Director Beck recommended approval of the award of an informal request for quote for a replacement pump for an amount not to exceed $34,357. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 18. Consider the additional work to complete the installation and repair of the generator and transfer switch for the Bluffs lift station from Carlisle Power Svstem, Inc. Public Works Director Beck recommended approval of the installation and repair of the generator and transfer switch at the Bluffs Lift Station for an amount not to exceed $24,769. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 19. Consider the purchase of asphalt emulsion products from P2 Emulsions. Public Works Director Beck recommended approval of the purchase of asphalt emulsion products that will be used to stabilize the road base for the length of Los Robles and Hood Lane for a total amount estimated at $23,920. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 20. Consider the renewal of annual contracts for around -based mosquito control services with Municipal Mosquito and Vector Disease Control International. City Council June 7, 2022 Page 6 Public Works Director Beck recommended approval of the contracts for ground -based mosquito control ground spraying for an amount of $41,069. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 21. Consider the purchase of Primus liner and connectors for Dove Water Repair proiect from Construction Product Marketing, LLC. Public Works Director Beck recommended purchase of Primus liner and connectors for the necessary repair to the RCCP water main on Dove Loop and Dooley Street for an amount not to exceed $352,565. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 22. Consider an engineering contract with Freese and Nichols. Inc. for on -call water modeling and planning services, and Ordinance No. 2022-033 to appropriate funds. Public Works Director Beck recommended approval of the engineering contract for on - call water modeling and planning services for an estimated amount of $50,000 and Ordinance No. 2022-033 to appropriate the funds in the Utility Enterprise Capital Fund. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2022-033 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $50,000.00 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE City Council June 7, 2022 Page 7 Item 23. Consider the minutes of the Mav 17, 2022 Regular Citv Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 12. Consider a fireworks permit for an event to be held at the Fellowship Church on July 2. Fire Chief Darrell Brown recommended approval of a fireworks permit for an event on July 2 to be held at the Fellowship Church. Council Member Rogers announced she would be abstaining from this item and filed an Affidavit of a Conflict of Interest with the City Secretary. Motion was made to approve the fireworks permit for an event to be held at Fellowship Church on July 2. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Coy, O'Dell, Slechta and Leal Nays: None Abstains: Rogers Approved: 6-0-1 ADJOURNMENT Motion was made to adjourn the meeting at 7.30 p.m. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 21 st day of June, 2022. APPROVED: William D. Tate Mayor City Council June 7, 2022 Page 8 ATTEST: Tara Brooks City Secretary City Council June 7, 2022 Page 9 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session on this the 13th day of June, 2022 in the Council Conference Room, Second Floor, 200 South Main Street, with the following members present: William D. Tate Sharron Rogers Chris Coy Duff O'Dell Paul Slechta Leon Leal Mayor Council Member Council Member Council Member Council Member Council Member Constituting a quorum, with Mayor Pro Tern Darlene Freed being absent, and with the following members of the City Staff: Bruno Rumbelow Tara Brooks City Manager City Secretary Mayor Tate called the meeting to order at 6:00 p.m. Item 1. Members of Citv Council to conduct board and commission interviews of new applicants. City Council interviewed eight applicants for the boards and commissions. Item 2. Members of Citv Council to discuss board and commission appointments. The Council discussed appointments to the boards and commissions. No formal action was taken. There being no further items to discuss the special meeting ended at 7:37 p.m. Passed and approved by the City Council of the City of Grapevine, Texas on this the 21 st day of June, 2022. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council January 5, 2021 Page 2