HomeMy WebLinkAboutItem 18 - Local Project Advanced Funding AgreementMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JUNE 21, 2022
SUBJECT: LOCAL PROJECT ADVANCED FUNDING AGREEMENTS (LPAFA) FOR
MULTIPLE HIGHWAY SAFETY IMPROVEMENT PROGRAM PROJECTS
AND FUNDING APPROPRIATION
RECOMMENDATION: City Council to consider adopting a resolution approving the Local Project
Advance Funding Agreement with Texas Department of Transportation
(TXDOT) to establish funding participation levels for the construction of
five 2020 TxDOT Highway Safety Improvements Program (HSIP) projects
and the approval of an ordinance appropriating the funds.
FUNDING SOURCE: Upon approval of the above recommendation, funds will be available in
the Capital Projects Streets Fund in an estimated amount of $209,054.
BACKGROUND: The Highway Safety Improvement Program (HSIP) is for highway safety
projects that eliminate or reduce fatalities and serious injuries on public
roads. State funding is provided for construction and operational
improvements both on and off the state highway system.
In 2020/2021 staff submitted and received funding for five HSIP projects
totaling $818,565 with $609,511 in federal/state support leaving a
$209,054 local obligation. The City of Grapevine awarded the design
contract for the 2020 HSIP project on July 20, 2021 to Kimley-Horn and
Associates, Inc.
The five projects include:
A wrong -way driving detection project located at the southbound ramp of
State Highway 121 adjacent to the intersection of State Highway 26 and
Grapevine Mills Trail.
An intersection improvement at Park Boulevard at Shenandoah Avenue.
An intersection improvement at Hall Johnson Road at Roberts Road
An intersection improvement at Mustang Drive at Timberline Drive.
The last project is the installation of a raised center median on W.D. Tate
between State Highway 114 and Mustang Drive.
Staff expects these projects to be let by TxDOT for construction this fall.
Staff recommends approval.
RESOLUTION NO. 2022-000
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING LOCAL
TRANSPORTATION PROJECT ADVANCE FUNDING
PARTICIPATION WITH THE TEXAS DEPARTMENT OF
TRANSPORTATION ADDRESSING FUNDING
PARTICIPATION LEVELS AND PROJECT SCOPES FOR
HIGHWAY SAFETY IMPROVEMENT PROJECTS AT STATE
HIGHWAY 121 AND GRAPEVINE MILLS TRAIL, PARK
BOULEVARD AND SHENANDOAH AVENUE, HALL
JOHNSON ROAD AND ROBERTS ROAD AND WILLIAM D
TATE AVENUE — MUSTANG DRIVE TO STATE HIGHWAY
114 AND MUSTANG DRIVE AT TIMBERLINE DRIVE IN THE
CITY OF GRAPEVINE AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, the Texas Department of Transportation approved funding for the
development of the Highway Safety Improvement Program:
State Highway 121 exit ramp to Grapevine Mills Trail (CSJ 0364-01-158 On -
System) estimated project cost $137,192.00. Local Government participation estimate
$22,900.00. The Local Government participation will be based on actual costs and the
State is 100% responsible for cost overruns.
Park Boulevard at Shenandoah Avenue (CSJ: 0902-90-215 Off -System) estimated
project cost $53,959.00. Local Government participation estimate $19,421.00. The
Local Government participation will be based on actual costs and the Local Government
is 100% responsible for cost overruns.
Hall Johnson Road at Roberts Road (CSJ: 0902-90-216 Off -System) estimated
project cost $53,783.00. Local Government participation estimated $19,415.00. The
Local Government participation will be based on actual costs and the Local Government
is 100% responsible for cost overruns.
William D Tate Avenue — Mustang to State Highway 114 (CSJ: 0902-90-217 Off -
System) estimated project cost $365,810.00. Local Government participation estimated
$122,225. The Local Government participation will be based on actual costs and the
Local Government is 100% responsible for cost overruns.
Mustang Drive at Timberline Drive (CSJ: 0902-90-218 Off -System) estimated
project cost $207,821.00. Local Government participation estimated $25,093.00. The
Local Government participation will be based on actual costs and the Local Government
is 100% responsible for cost overruns; and
WHEREAS, the Grapevine City Council strongly supports the efforts of the
Metropolitan Planning Organization and Texas Department of Transportation in
developing a system of highways in cooperation with local governments; and
WHEREAS, the City Council authorizes an Advanced Funding Agreement with the
State of Texas for the construction of the Highway Safety Improvements Program grant
investments for the above projects; and
WHEREAS, the funding shall come from the Capital Projects Street Fund (178);
and
WHEREAS, the City Manager is authorized to execute all documents necessary
to complete this transaction; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine approves entering into
this Advanced Funding Agreement with the State of Texas for the construction of the
Highway Safety Improvements Program grant investments for the above projects.
Furthermore, the City authorizes the City Manager to execute all documents necessary
to complete this transaction.
Section 3. That this resolution shall take effect from and after the date of its
passage.
Section 4. That it is hereby officially found and determined that the meeting at
which this resolution is passed is open to the public and public notice of the time, place
and purpose of said meeting was given as required by law.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 21st day of June, 2022.
Resolution No. 2022-000 2
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
Resolution No. 2022-000
ORDINANCE NO. 2022-037
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF $209,054 IN THE CAPITAL
PROJECTS STREETS FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City have Grapevine has been awarded funding through the
Highway Safety Improvements Program (HSIP); and
WHEREAS, the City Council of the City of Grapevine desires to participate in the
construction of five HSIP projects; and
WHEREAS, funding is available in the Capital Projects Streets Fund; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act and Chapter
211 of the Local Government Code; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the best
interests of the health, safety, and welfare of the public.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby authorizes $209,054 to be appropriated
from the Capital Projects Streets Fund for the local funding contribution for the
construction of five HSIP projects.
Section 3. That a copy of the revised FY 2021-2022 Capital Improvements Plan
budget document shall be kept on file in the office of the City Secretary.
Section 4. That the terms and provisions of this ordinance shall be deemed to
be severable, and that if the validity of any section, subsection, word, sentence or phrase
shall be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 5. That the fact that the present ordinances and regulations of the City
of Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals,
peace and general welfare of the inhabitants of the City of Grapevine, Texas, creates an
emergency for the immediate preservation of the public business, property, health, safety
and general welfare of the public which requires that this ordinance shall become effective
from and after the date of its final passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 21st day of June 2022.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
Matthew C.G. Boyle
City Attorney
Ordinance No. 2022-037 2