HomeMy WebLinkAboutItem 19 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th
day of July, 2015 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present to -wit:
William D. Tate
C. Shane Wilbanks
Sharon Spencer
Darlene Freed
Chris Coy
Duff O'Dell
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
Council Member
constituting a quorum with Council Member Mike Lease absent, with the following
members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
Matthew Boyle Assistant City Attorney
Tara Brooks City Secretary
Call to Order
Mayor Tate called the meeting to order at 6:17 p.m.
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Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
Item 1. Executive Session
A. Pending or contemplated litigation relative to Outfront Media (formerly
CBS Billboard) v. Grapevine and Grapevine Board of Zoning Adjustment,
Cause No. 141-254547-11 pursuant to Section 551.071, Texas
Government Code.
B. Real property relative to deliberation or the exchange, lease, sale or value
of City owned properties (portion of 185 acres owned by City) pursuant to
Section 551.072, Texas Government Code.
C. Real property relative to deliberation or the exchange, lease, sale or value
of City owned properties (Northwest Highway and State Highway 114)
pursuant to Section 551.072, Texas Government Code.
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D. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects
the City seeks to have locate, stay, or expand in the City; deliberate the
offer of a financial or other incentive; with which businesses the City is
conducting economic development negotiations pursuant to Section
551.087, Texas Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:19 p.m. The closed session ended at 6:49 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session. City Manager Bruno
Rumbelow stated there was no action necessary relative to conference with City
Manager and Staff under Section 551.072 and 551.087, Texas Government Code.
Under Section 551.071, Texas Government Code, motion was made to approve a
settlement with Outfront Media and authorize the City Manager to execute the
settlement agreement and mutual release and all other associated documents as
approved by the City Attorney and stipulating funds that are received as a result of this
settlement will be segregated into an account to be allocated by the Council at a later
date.
Motion: Freed
Second: O'Dell
Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell
Nays: None
Approved: 6-0
NOTE: City Council continued with the Regular portion of the Agenda in open session
in the City Council Chambers.
Item 2. Major Budget Issues. Chief Financial Officer Greg Jordan presented this item
to Council. Mr. Jordan highlighted healthcare costs, retirement expenditures, Court
security fee, staffing of Public Safety building, Texas Ambulance Supplemental
Payment Program, The REC of Grapevine operations, and flood impact specifically on
the Golf Fund and Lake Parks Enterprise Fund.
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Call to Order
Mayor Tate called the meeting to order at 7:35 p.m. in the City Council Chambers.
Invocation
Council Member Duff O'Dell delivered the Invocation.
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Pledge of Allegiance
Boy Scout Troop 905 posted the colors and led the Pledge of Allegiance.
Item 3. Citizen Comments
Carl Young, 4113 Meadow Drive, Grapevine asked Council the plans for the 185 acres
of City owned property.
Laura Adams Jenkins, 8101 Canyon Oak Drive, Grapevine spoke about her son, Roy
Adams Jr., who is in prison for the death of Officer Darren Medlin.
Item 4. Representative Giovanni Capriglione to present legislative update
Representative Capriglione highlighted success of the last legislative session including
a $209 billion budget, $5 billion in tax cuts, border security, transportation funding, state
and local park funding, fracking, open carry and the Rainy Day fund. Representative
Capriglione also discussed transportation changes with TXDOT that will keep
Grapevine roads open during peak times.
Item 5. Mayor Tate to recognize Grapevine Colleyville Independent School District
students who visited Sister City West Lothian Scotland. Director of Leisure Sales and
Promotions Heather Boehm described the recent student exchanges with West Lothian,
Scotland including the Culinary Exchange, Educational Exchange and Golf Exchange.
Mayor Tate presented the students in attendance a certificate.
Item 6. Grapevine Lake flooding update. Emergency Management Coordinator
Elizabeth Dimmick updated Council on the lake levels, facility and road closures and the
financial process for Public Assistance.
Item 7. Parks and Recreation Department update. Parks and Recreation Director
Kevin Mitchell updated Council on the activities of the Parks and Recreation
Department over the past year. Director Mitchell introduced his management team, the
goals of the department, successes of the past year including the RBI World Series and
the opening of The REC of Grapevine. Director Mitchell also described the new internal
mentorship program, capital improvements, partnerships and community outreach and
ended with a description of future projects.
Item 8. Consider appointments to the various boards and commissions; Mayor to make
chairman appointments to the Convention and Visitors Bureau Board the Grapevine
Heritage Foundation, Parks and Recreation Advisory Board and the Senior Citizens
Advisory Board; Mayor to make City Council liaison and committee appointments and
take any necessary action. City Council made the following appointments to the Boards
and Commissions:
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Animal Shelter Advisory Committee
Motion was made to appoint Nancy Snyder, citizen representative; Jason Steinle,
Veterinarian; Kristina Valentine, Animal Shelter Staff; and Loretta Widmann,
Animal Welfare Representative to serve two-year terms to expire in 2017.
Motion: O'Dell
Second: Coy
Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell
Nays: None
Approved: 6-0
Board of Zoning Adjustment
Motion was made to appoint Michael Morris and Tracey Dierolf as an alternate
member for two-year terms to expire in 2017.
Motion: Freed
Second: Coy
Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell
Nays: None
Approved: 6-0
Motion was made to appoint Paul Biesiadny, Property Inspector; Paul Coventry,
Mechanical Contractor; Shea Kirkman, Engineer; and Jerrold Sklar, Director of
Sales to two-year terms to expire in 2017. The alternate position will remain
vacant.
Motion: Coy
Second: Wilbanks
Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell
Nays: None
Approved: 6-0
Convention and Visitors Bureau Board
Motion was made to appoint Iain Scouller, Local Attraction Representative; Keith
Spinden, Hotel Representative; and Daniel Weinberger, Citizen Representative
to two-year terms to expire in 2017, and appointing Debi Meek as the alternate to
a one-year term to expire in 2016.
Motion: Spencer
Second: Coy
Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell
Nays: None
Approved: 6-0
Mayor Tate appointed Joe Szymaszek as the Chairman of the Convention and
Visitors Bureau Board.
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Golf Course Advisory Board
Motion was made to appoint Gary Davis, Shelley Ruddick, and Jonathan Wall to
two-year terms to expire in 2017. One position will remain vacant.
Motion: Wilbanks
Second: O'Dell
Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell
Nays: None
Approved: 6-0
Grapevine Heritage Foundation
Motion was made to appoint Sue Franks, Frances Jensen, Patricia Stinson and
Don Vaughn as the Business Owner representative to two-year terms to expire in
2017.
Motion: Wilbanks
Second: Coy
Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell
Nays: None
Approved: 6-0
Mayor Tate appointed Dr. Curtis Ratliff as Chairman of the Grapevine Heritage
Foundation.
Historic Preservation Commission
Motion was made to appoint Vick Cox, R. Lee Derr, and Sean Shope to two-year
terms to expire in 2017, and to appoint Chuck Voelker as an alternate with a term
to expire in 2016.
Motion: Freed
Second: Wilbanks
Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell
Nays: None
Approved: 6-0
Housing Authority Board and Commissioners
Motion was made to approve Jane Everett, Linda Troeger and Terri Rushing as
the Resident Member to two-year terms to expire in 2017.
Motion: O'Dell
Second: Spencer
Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell
Nays: None
Approved: 6-0
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Libra nt Board
Motion was made to appoint Lynda Brown, Janice Cook, Janee Trasler and
Debbie Venable to two-year terms to expire in 2017.
Motion: O'Dell
Second: Coy
Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell
Nays: None
Approved: 6-0
Metroport Teen Court Advisory Board
Motion was made to appoint Traci Hutton and Marjorie Lewis to three-year terms
to expire in 2018.
Motion: Freed
Second: O'Dell
Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell
Nays: None
Approved: 6-0
Parks and Recreation Board
Motion was made to appoint Larry Francis, Place 3; John Dalri, Place 4; Terry
Musar, Place 5; Krystyna Plut, Place 6; and Debra Tridico, Place 7 to two-year
terms to expire in 2017.
Motion: Wilbanks
Second: Coy
Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell
Nays: None
Approved: 6-0
Mayor Tate appointed Ray Harris as the Chairman of the Parks and Recreation
Board.
Planning and Zoning Commission
Motion was made to appoint Dennis Luers, Gary Martin and Betty "BJ" Wilson to
three-year terms to expire in 2018 and to appoint Theresa Mason and Bob Tipton
as alternates to one-year terms to expire in 2016.
Motion: Freed
Second: Spencer
Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell
Nays: None
Approved: 6-0
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Senior Citizens Advisory Board
Motion was made to appoint Tena Burrell, Carey Miller and Pam Price to two-
year terms to expire in 2017.
Motion: O'Dell
Second: Coy
Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell
Nays: None
Approved: 6-0
Mayor Tate appointed Dick Guckel as Chairman of the Senior Citizens Advisory
Board.
Mayor Tate announced there would be no changes to the Council Liaison appointments
from last year:
William D. Tate Tax Increment Finance District Boards - One and Two (1996/1998)
Crime Control & Prevention District Board (2006)
Grapevine 4B Economic Development Corporation Board (2007)
Industrial Development Corporation (1988)
Shane Wilbanks Parks & Recreation Advisory Board (2002)
Historic Preservation Commission (2008)
Open Space Review Committee (1998)
U. S. Army Corps of Engineer Liaison (1995)
Tax Increment Finance District Boards — One and Two (1996/1998)
Facilities Committee (2014)
Utility Committee (1998)
1 st Alternate Golf Course Advisory Board (2002)
Crime Control & Prevention District Board (2006)
Grapevine 4B Economic Development Corporation Board (2007)
Industrial Development Corporation (199 1)
Sharron Spencer Board of Zoning Adjustment (2014)
Convention & Visitors Advisory Board (2008)
Facilities Committee (1985)
1 st Alternate Planning & Zoning Commission (2001)
Crime Control & Prevention District Board (2006)
Grapevine 4B Economic Development Corporation Board (2007)
Economic Development Corporation (1997)
Darlene Freed Planning & Zoning Commission (2008)
Teen Court Advisory Board (1998)
Audit Committee (1998)
DFW Airport Board Liaison (2001)
Crime Control & Prevention District Board (2006)
Grapevine 4B Economic Development Corporation Board (2007)
1 st Alternate Building Board of Appeals (2014)
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Mike Lease Golf Course Advisory Board (2007)
Heritage Foundation Advisory Board (2007)
Facilities Committee (2008)
Tax Increment Finance District Boards — One and Two (2007)
1St Alternate Senior Citizens Advisory Board (2007)
1 st Alternate Parks & Recreation Advisory Board (2007)
Crime Control & Prevention District Board (2007)
Economic Development Corporation (2014)
Chris Coy Building Board of Appeals (2014)
Grapevine/Colleyvilie Independent School Board Liaison (2010)
1St Alternate Board of Zoning Adjustment (2008)
Audit Committee (2014)
Utility Committee (2008)
Tax Increment Finance District Boards — One and Two (2008)
Impact Fee Committee (Ex -Officio) (2008)
Crime Control & Prevention District Board (2008)
Economic Development Corporation (2014)
Duff O'Dell Animal Shelter Advisory Committee (2014)
Housing Authority Advisory Board (2014)
Library Advisory Board (2014)
Senior Citizens Advisory Board (2014)
Tax Increment Finance District Boards — One and Two (2014)
Impact Fee Committee (Ex -Officio) (2014)
Crime Control & Prevention District Board (2014)
Industrial Development Corporation (2014)
No action was required for the liaison appointments.
Item 9. Consider an ordinance approving a negotiated settlement between the Atmos
Cities Steering Committee and Atmos Energy and take any necessary action Assistant
City Manager Jennifer Hibbs presented this item to Council. The ordinance and
Settlement Agreement and tariffs are the result of negotiation between the Atmos Cities
Steering Committee (ACSC) and Atmos Energy to resolve issues raised by ACSC
during the review and evaluation of Atmos Mid-Tex's filing. The monthly residential
customer charge will be $18.60. The consumption charge will change from $0.08819
per Ccf to $0.09931 per Ccf. The monthly bill impact for the typical residential customer
consuming 60 Ccf will be an increase of $1.14 (about a 1.59% increase in the base bill).
The typical commercial customer will see an increase of $2.69 or 0.96%.
Motion was made to approve the ordinance and Settlement Agreement as presented.
Motion: Coy
Second: Wilbanks
Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell
Nays: None
Approved: 6-0
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ORDINANCE NO. 2015-32
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROVING A NEGOTIATED
SETTLEMENT AGREEMENT BETWEEN THE ATMOS CITIES
STEERING COMMITTEE ("ACSC") AND ATMOS ENERGY
CORP., MID-TEX DIVISION REGARDING THE COMPANY'S 2014
AND 2015 RATE REVIEW MECHANISM FILINGS; APPROVING A
SETTLEMENT AGREEMENT WITH ATTACHED RATE TARIFFS
AND PROOF OF REVENUES; DECLARING EXISTING RATES
TO BE UNREASONABLE; ADOPTING TARIFFS THAT REFLECT
RATE ADJUSTMENTS CONSISTENT WITH THE NEGOTIATED
SETTLEMENT; FINDING THE RATES TO BE SET BY THE
SETTLEMENT TARIFFS TO BE JUST AND REASONABLE AND
IN THE PUBLIC INTEREST; REQUIRING THE COMPANY TO
REIMBURSE ACSC'S REASONABLE RATEMAKING EXPENSES;
DETERMINING THAT THIS ORDINANCE WAS PASSED IN
ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS
OPEN MEETINGS ACT; ADOPTING A SAVINGS CLAUSE;
DECLARING AN EFFECTIVE DATE; AND REQUIRING
DELIVERY OF THIS ORDINANCE TO THE COMPANY AND THE
ACSC'S LEGAL COUNSEL
Item 10. Consider an Engineering Design and Construction Phase Services Contract to
DeltaTek Engineering for the design and inspection of structural repairs and the interior
and exterior painting of the support column and tank of the Mustang Elevated Storage
Tank, consider an ordinance appropriating $104 032.50 for the contract award plus 10%
contingency to the FY 2014-2015 Capital Improvements Plan and take any necessary
action. Director of Public Works Stan Laster presented this item to Council. The
Engineering Design and Construction Phase Services Contract to DeltaTek
Engineering, in the amount of $94,575.00, is for the design and inspection of structural
repairs and the interior and exterior painting of the support column and tank of the
Mustang Elevated Storage Tank. The ordinance allows for the appropriation of
$104,032.50 for the contract award plus 10% contingency to the FY 2014 — 2015
Capital Improvements Plan.
Motion was made to approve the award of contract to DeltaTek Engineering and the
ordinance as presented.
Motion: Freed
Second: O'Dell
Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell
Nays: None
Approved: 6-0
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ORDINANCE NO. 2015-33
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Consent Agenda
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. City Council Member Sharron Spencer requested Item 13 be
removed from consent. Item 13 was heard after the consent agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 11. Consider declaring certain items as surplus property and authorize for the sale
of said items through public auction. Chief Financial Officer Jordan recommended
approval of various types of scanners, a weather station, two-way radios, office and
lounge furniture, copier, lawn equipment including mowers, blowers and miscellaneous
police equipment including holsters, uniforms, cases and miscellaneous equipment be
declared surplus property and to be sold at auction.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Wilbanks
Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell
Nays: None
Approved: 6-0
Item 12. Consider a one year First Alternate Municipal Court Judge contract with Brad
Bradley and a one year Second Alternate Municipal Court Judge contract with Terry
Leach. Chief Financial Officer Jordan recommended approval of contracts to Judge
Brad Bradley as First Alternate Municipal Court Judge to substitute in the temporary
absence of the Presiding Municipal Court Judge and Judge Terry Leach to substitute in
the temporary absence of the Presiding Municipal Court Judge and the First Alternate
Judge.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Wilbanks
Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell
Nays: None
Approved: 6-0
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Item 14. Consider renewal of an annual contract with Kronos Inc. for an annual
contract for workforce management cloud hosting through a Cooperative Purchasing
Agreement with U.S. Communities. Fire Chief Darrell Brown recommended approval of
the request for annual cloud hosting of the automated payroll software that integrates
with the City's Stw Inc. payroll software. This software is web based and manages the
Fire Department's daily roster which includes real-time station/apparatus staffing as well
as the tracking of employee vacation, comp time, holiday, and sick time usage. The
cost of this contract is not to exceed $15,690.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Wilbanks
Ayes:
Tate, Wilbanks, Spencer, Freed, Coy and O'Dell
Nays:
None
Approved:
6-0
Item 15. Consider a resolution authorizing the purchase of thirteen Getac tablet
computers from PCS Mobile through a contract established by the State of Texas
Department of Information Resources (DIR) Cooperative Contracts Program.Fire Chief
Brown recommended approval of the purchase of thirteen rugged Getac tablets and
associated hardware/software. The tablets will be used in the field by the Fire
Department and replaces existing mobile workstations that are older technology and are
at the end of their useful life expectancy. The cost of the purchase shall not exceed
$61,876.13.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Wilbanks
Ayes:
Tate, Wilbanks, Spencer, Freed, Coy and O'Dell
Nays:
None
Approved:
6-0
RESOLUTION NO. 2015-39
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Item 16. Consider the award of an informal request for quote for updated human
resource database software to CS3 Technology. Human Resource Director Carolyn
Van Duzee recommended approval of the award to CS3 Technology for for Sage
Human Resource Management Systems (HRMS) 2015 software, a Sequel server
license, a Sequel user license and two servers for a total amount of $20,913.
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Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Wilbanks
Ayes:
Tate, Wilbanks, Spencer, Freed, Coy and O'Dell
Nays:
None
Approved:
6-0
Item 17. Consider a resolution authorizing the purchase of one 2016 F-550 service
body truck and one 2016 F-550 dump bed truck from Chastang Ford through an
Interlocal Agreement for Cooperative Purchasing with the Houston -Galveston Area
Council (H -GAC). Public Works Director Laster recommended approval of the two
trucks to be used by the Public Works Traffic Division to accomplish the requirements of
the Fiber Optic Project with the Grapevine Colleyville Independent School District in an
amount not to exceed $117,628.
Motion was made to approve the consent agenda as presented.
Motion:
Coy
Second:
Wilbanks
Ayes:
Tate, Wilbanks, Spencer, Freed, Coy and O'Dell
Nays:
None
Approved:
6-0
RESOLUTION NO. 2015-40
RESOLUTION OF • OF
GRAPEVINE, AUTHORIZING
MANAGER OR THE CITY MANAGER'STO
PURCHASE ONE 6 BODY TRUCK
AND ONE D TRUCK THROUGH
ESTABLISHED INTERLOCAL AGREEMENTFOR
COOPERATIVE •
EFFECTIVE DATE
Item 18. Consider awarding the Construction Contract for the 2015 Water and Sanitary
Sewer Improvement Proiect to Sabre Development Corporation consider an ordinance
appropriating $1,838,562.60 for the contract award plus a 5% contingency to the FY
2014 — 2015 Capital Improvements Plan. Public Works Director Laster recommended
awarding the construction contract to Sabre Development Corp. in the amount of
$1,751,012, and adopting an ordinance appropriating $1,838,562 that includes a 5%
contingency. The water improvements address needs at seven locations across the
City consisting of water line replacements/upsizing and installing new lines to improve
system circulation and water quality issues. The sanitary sewer improvements address
needs due to failures and deterioration due to corrosive sewer gasses.
Motion was made to approve the consent agenda as presented.
Motion: Coy
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Second: Wilbanks
Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell
Nays: None
Approved: 6-0
ORDINANCE NO. 2015-34
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Item 19. Consider the minutes of the June 16, 2015 Regular City Council meetin_q, June
23, 2015 Special City Council meeting and June 29, 2015 Special City Council meeting,
City Secretary Brooks recommended approval.
Motion was made to approve the consent agenda as presented.
Motion: Coy
Second: Wilbanks
Ayes: Tate, Wilbanks, Spencer, Freed, Coy and O'Dell
Nays: None
Approved: 6-0
Item 13 was removed from consent and heard separately.
Item 13. Consider a resolution adopting the Tarrant County Hazard Mitigation Action
Plan as the City of Grapevine hazard mitigation plan. Council Member Spencer asked
about the plan details. Emergency Management Coordinator Dimmick stated the
resolution was needed to apply for federal funding for flood recovery.
Motion was made to approve the resolution adopting the Tarrant County Hazard
Mitigation Action Plan.
Motion:
Freed
Second:
Wilbanks
Ayes:
Tate, Wilbanks, Spencer, Freed, Coy and O'Dell
Nays:
None
Approved:
6-0
RESOLUTION NO. 2015-38
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Motion was made to adjourn the meeting at 9:06 pm.
Motion: Wilbanks
Second: Coy
Ayes: Tate, Wilbanks, Freed, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINI
TEXAS on this the 21st day of July, 2015.
ATTEST:
Tara Brooks
City Secretary
FTAI a
William D. Tate lu
Mayor co
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