HomeMy WebLinkAboutItem 07 - Asphalt Road Surfacing 1-EIVI
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM BRUNO RUMBELOW, CITY MANAGER 7
MEETING DATE: DECEMBER 1, 2009
SUBJECT: APPROVAL TO AWARD AN ANNUAL CONTRACT FOR
ASPHALT ROAD SURFACING PRODUCTS
RECOMMENDATION:
City Council to consider approval to award Bid 328-2010 to Reynolds Asphalt, JLB
Contracting, and Lane Construction Corporation as primary vendors and secondary
vendors for asphalt road surfacing products.
FUNDING SOURCE:
Funds for this purchase are available in account 174-43301-090-000 Street
Maintenance/Capital Replacement/Transportation Infrastructure Maintenance in the
amount of$500,000.
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid was advertised in the Fort
Worth Star Telegram on October 22, 2009 and October 29, 2009. The contract will be
for an initial one-year period with four, one-year renewal options. Bids were issued to
four vendors with all four vendors responding. The bid tabulation is attached for review.
The purpose of this bid is to establish fixed annual pricing for the purchase of asphalt
road surfacing products to be ordered and used by the Public Works Street Department.
Bids were submitted for four items. Reynolds Asphalt was lowest on two items, JLB
Contracting and Lane Construction Corporation was low on one item. To insure the
availability of supply, Staff recommends awarding primary contracts to the lowest bids
received and secondary contracts to the second lowest received. (See attached bid
tabulation.)
Vulcan Materials was low bid on one item and second lowest on one item however they
did not meet the specifications of the bid. The specifications asked for vendor plants to
be within an 18 mile radius of the City of Grapevine city limits so that the material does
November 23,2009(4:08PM)
not allow to cool down in route to jobsites. Asphalt mix is extremely hot when first
applied so it can fit and be worked into the work area. When cooled it will harden and
not poor evenly leaving road surfaces unsmoothed and hazardous.
The City has used Reynolds Asphalt, JLB Contracting, and Lane Construction
Corporation in the past with satisfactory results.
Staff recommends approval to award an annual contract to Reynolds Asphalt, JLB
Contracting, and Lane Construction Corporation as primary and secondary vendors for
asphalt road surfacing products.
GR
November 23, 2009(4:08PM)
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