HomeMy WebLinkAboutItem 09 - Water Meters T
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER 1)
MEETING DATE: DECEMBER 1, 2009
SUBJECT: APPROVAL TO AWARD AN ANNUAL CONTRACT TO
PURCHASE WATER METERS TO BE ORDERED ON AN AS
NEEDED BASIS
RECOMMENDATION:
City Council to consider approval to award Bid 329-2010 to Hersey Meters and HD
Supply as primary vendors, and to Mainline Supply as a secondary vendor for water
meters to be purchased on an as needed basis.
FUNDING SOURCE:
Funding is available in account 100-14111-0000 General Fund/Warehouse Inventory.
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid was advertised in the Fort
Worth Star Telegram on October 29, 2009 and November 5, 2009. The contract will be
for an initial one-year period with four one-year renewal options. Bids were issued to four
vendors with all four vendors responding. The bid tabulation is attached for review.
The purpose of this bid is to establish fixed annual pricing for the purchase of various
types of water meters and registers maintained in warehouse inventory and called for on
an as-needed basis by the Public Works Department.
Bids were submitted for 15 items. HD Supply was lowest on eight items and Hersey
Meters was lowest on seven items. To insure the availability of supply, Staff
recommends awarding primary contracts to the lowest bids received and secondary
contracts to the second lowest received. Mainline supply was second lowest on seven
items. (See attached Bid tabulation.)
Hersey Meters, HD Supply, and Mainline Supply have all provided this service to the City
of Grapevine in the past with satisfactory results.
November 23,2009(3:12PM)
Staff recommends approval of a contract to Hersey Meters and HD Supply as primary
vendors and to Mainline Supply as a secondary vendor for Water Meters to be
purchased on an as-needed basis.
GR
November 23,2009(3:12PM)
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