HomeMy WebLinkAboutItem 09 - Dallas Road CorridorMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JULY 5, 2022
SUBJECT: PROFESSIONAL SERVICES CONTRACT - FREESE AND NICHOLS,
INC. FOR THE DALLAS ROAD CORRIDOR
RECOMMENDATION: ity Council to consider the approval of a professional services contract
with Freese and Nichols, Inc. for renderings and exhibits depicting the
desired land uses along the Dallas Road Corridor between William D. Tate
Avenue and Dawn Lane, a diagnostic review of the current Transit District
Overlay (TDO) ordinance, and recommendations for improvements.
FUNDING SOURCE: Funding is available in the Economic Development Fund not to exceed an
amount of $52,100.
BACKGROUND: The Dallas Road corridor from Ball Street to Texan Trail was identified as
an area of special significance. Direction was given to City staff on
October 25, 2021, to review, analyze, and provide preferred development
scenarios for consideration by City leadership. This area comprises
approximately 47.79 acres, including existing lots and parcels with
frontage on the north and south sides of Dallas Road. This corridor is part
of a larger 174.61-acre Transit District Overlay (TDO) study area, where
the purpose is to promote an alternate and progressive means of
development within the Transit District, keeping in mind the varied existing
and potential land uses. Since the September 2019 adoption of the TDO,
the City's public -private partnership led to the completion of the Grapevine
Main TexRail station, Hotel Vin, and Harvest Hall development. Dallas
Road streetscape improvements have been completed from Ball Street to
Dooley Street. Interest in the area has increased from developers seeking
to redevelop, to current property owners wanting to improve their
properties. However, only one small condominium project has gained
approval.
It has become clear to the Planning and Zoning Commission
(Commission), City Council and staff that applicants seeking approval of
new development within the TDO lacked clear direction of what uses and
intensities would be supported by the Commission and Council.
Therefore, it is recommended that we engage a professional services
contractor to accurately depict a vision of the desired land uses in the
Dallas Road corridor between William D. Tate Avenue and Dawn Lane.
The contract includes collaboration between staff, the Commission, and
Council, and will result in the production of a land use diagram, birds -eye
view sketches along Dallas Road, and a three-dimensional model of
Dallas Road and adjacent land uses. Additional services include a zoning
assessment to audit and assess the usability of the Transit District
Overlay (TDO), Section 41 B of the Zoning Ordinance and recommend
improvements for usability and ease.
Freese & Nichols, Inc. has extensive history and experience in the
Dallas/Fort Worth region where their Urban Planning and Urban Design
business units deliver state-of-the-art solutions for projects large and
small and their subject matter experts are well -versed in the application of
sustainable urbanism principles, including context -sensitive design,
walkability, smart growth, resiliency, and low -impact development.
Staff recommends approval.
801 Cherry Street ❑ Fort Worth, Texas 76102 ❑ 817-735-7300 ❑ fax 817-735-7491
June 28, 2022
Erica Marohnic, AICP
City of Grapevine
200 S. Main Street
Grapevine, TX 76051
Dear Erica,
www.freese.com
In response to my telephone conversation with you and Larry on May 13, 2022 and follow-up
conversation on June 23, 2022, Freese and Nichols (FNI) is pleased to submit this proposal of
qualifications for providing professional services to the City of Grapevine (CLIENT) for the renderings
needed to convey desired development along the Dallas Road corridor.
SCOPE OF SERVICES
Freese and Nichols (FNI) will render the following professional services in connection with
the development of the Transit District Conceptual Renderings. The purpose of the project is to depict a
vision of the desired land uses in the Dallas Road corridor between William D. Tate and Dawn Lane.
Task One — Parcel Assessment and Renderings:
1. Meet with City staff for kick-off and brainstorming session for desired development.
2. Site Visit and Data compilation.
3. Create a GIS-based database to include all parcels in corridor with ownership, square footage,
existing building data, current uses and potential uses.
4. Conduct a workshop with P&Z.
5. Draw a preliminary land use diagram and select photos of desired uses.
6. Prepare two bird -eye view sketches along Dallas Road - one west of Main Street to William D.
Tate and one east of Main Street to Dawn Lane. A rough 3D model will be prepared to help
establish the view for each illustration.
7. Send draft renderings to staff for review.
8. Finalize and send high resolution renderings in JPEG and/or PDF format to City Staff in high -
quality format for web use or large format printing.
Deliverables:
1. (2) Birds -eye view renderings of Dallas Road and adjacent land uses.
2. GIS-based database to include all parcels in the corridor.
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Task Two — Transit District Overlav Assessment:
Zoning assessment to audit and assess the usability of the Transit District Overlay (TDO), Section 41B of
the zoning ordinance.
1. Perform a diagnostic review of the current TDO and recommend improvements for usability and
ease.
2. Meeting with Staff and P&Z to discuss issues, desires, improvements
3. Prepare a summary document of the TDO Zoning Diagnostic with recommendations to improve
usability.
Deliverable:
1. Diagnostic Report
Additional Services
Any services not mentioned above including the following will be billed on an hourly basis according to
Attachement CO:
1. Meeting(s) with P&Z
2. Revisions of renderings beyond two rounds of edits
3. Council meeting presentation
TIME OF COMPLETION
FNI is authorized to commence work on the Project upon execution of this Agreement and agrees to
complete the services in accordance with the following schedule: within three months of notice to proceed
for Task One and six months for Task Two.
If FNI's services are delayed through no fault of FNI, FNI shall be entitled to equitable adjustment of rates
and amounts of compensation and FNI shall be entitled to adjust contract schedule consistent with the
number of days of delay.
RESPONSIBILITIES OF CLIENT
Client shall perform the following in a timely manner so as not to delay the services of FNI:
A. Designate in writing a person to act as Client's representative with respect to the services to be
rendered under this Agreement. Such person shall have contract authority to transmit
instructions, receive information, interpret and define Client's policies and decisions with respect
to FNI's services for the Project.
B. Assist FNI by placing at FNI's disposal all available information pertinent to the Project including
previous reports, GIS files, project plans and any other data relative to the Project. City to provide
GIS files of zoning, land use, business names, historic resources, and any other pertinent data.
C. Schedule and coordinate any meetings necessary to include invitations, meeting locations, and
invitees pertinent to the Project.
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DESIGNATED REPRESENTATIVES
FNI and CLIENT designate the following representatives:
CLIENT's Primary Contact Name: Erica Marohnic, AICP
Address: 200 S. Main Street,
Grapevine, TX 76051
Phone: 817.410.3155
Email: emarohnic@grapevinetexas.gov
CLIENT's Accounting Contact Name: Accounting Contact Name
Address: Address
Phone: (000)-000-0000
Email: Email address
FNI's Primary Contact Name: Daniel Harrison, AICP
Address: 2711 N. Haskell Avenue, Suite 3300, Dallas,
TX 75204
Phone: 214.217.2374
Email: daniel.harrison@freese.com
FNI's Accounting Contact Name: Stephanie Kirstein
Address: 2711 N. Haskell Avenue, Suite 3300,
Dallas, TX 75204
Phone: 214.217.2212
Email: stephanie.kirchstein@freese.com
COMPENSATION
FNI proposes to furnish services as described herein in accordance with Attachment CO for the lump sum
fee of Fifty Two Thousand One Hundred Dollars ($52,100). If FNI sees the Scope of Services changing so
that additional services are needed, FNI will notify the CLIENT before proceeding. Additional services shall
be based on the rates in Attachment CO.
Payment of the services shall be due and payable upon submission of a statement for services.
Statements for services shall not be submitted more frequently than monthly.
TERMS AND CONDITIONS OF AGREEMENT
We propose to furnish our services as described herein in accordance with Attachment TC, "Terms and
Conditions of Agreement".
We appreciate this opportunity to submit this statement of qualifications, which is good for 60 days. If
additional information or clarification is desired, please do not hesitate to contact us.
If you are in agreement with the services described herein and wish for FNI to proceed with this
assignment, please sign below and return one copy by email for our files. If you wish to authorize our
services by a Purchase Order, please refer to this letter as an attachment on the face of the Purchase Order.
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Yours very truly,
Approved:
FREESE AND NICHOLS, INC. CITY OF GRAPEVINE
Wendy Shabay Bonneau, FAICP
Principal/Vice President By:
Print Name
Title:
Date:
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COMPENSATION
Compensation to FNI for Basic Services in Attachment SC shall be the lump sum of Fifty Two Thousand One Hundred
Dollars ($52,100).
If FNI sees the Scope of Services changing so that Additional Services are needed, including but not limited to those
services described as Additional Services in Attachment SC, FNI will notify OWNER for OWNER's approval before
proceeding. Additional Services shall be computed based on the following Schedule of Charges.
Hourly Rate
Position
Min
Max
Professional 1
73
136
Professional 2
91
144
Professional
112
208
Professional
139
223
Professional
170
320
Professional
180
364
Construction Manager 1
81
161
Construction Manager 2
99
174
Construction Manager 3
153
205
Construction Manager 4
187
264
CAD Technician/Designer 1
65
135
CAD Technician/Designer 2
95
145
CAD Technician/Designer 3
122
190
Corporate Project Support 1
48
115
Corporate Project Support 2
67
160
Corporate Project Support 3
96
244
Intern / Coop
39
98
Rates for In -House Services and Eauipment
Mileaae
Bulk Printing and Reproduction
Standard IRS Rates
B&W
Color
Small Format (per copy)
$0.10
$0.25
Technologv Charge
Large Format (per sq. ft.)
$8.50 per hour
Bond
$0.25
$0.75
Glossy/Mylar
$0.75
$1.25
Vinyl / Adhesive
$1.50
$2.00
Mounting (per sq. ft.) $2.00
Binding (per binding) $0.25
Equipment
Valve Crew Vehicle (hour)
$75
Pressure Data Logger (each)
$200
Water Quality Meter (per day)
$100
Microscope (each)
$150
Pressure Recorder (per day)
$100
Ultrasonic Thickness Guage (per day)
$275
Coating Inspection Kit (per day)
$275
Flushing / Cfactor (each)
$500
Backpack Electrofisher (each)
$1,000
Survey Grade
Standard
Drone (per day) $200
$100
GPS (per day) $150
$50
OTHER DIRECT EXPENSES:
Other direct expenses are reimbursed at actual cost times a multiplier of 1.10. They include outside printing and
reproduction expense, communication expense, travel, transportation and subsistence away from the FNI office. For
other miscellaneous expenses directly related to the work, including costs of laboratory analysis, test, and other work
required to be done by independent persons other than staff members, these services will be billed at a cost times a
multipler of 1.10. For Resident Representative services performed by non-FNI employees and CAD services performed
In-house by non-FNI employees where FNI provides workspace and equipment to perform such services, these services
will be billed at cost times a multiplier of 2.0. This markup approximates the cost to FNI if an FNI employee was
performing the same or similar services.
These ranges and/or rates will be adjusted annually in February. Last updated 2022.
320022022
07-20 ATTACHMENT TC
TERMS AND CONDITIONS OF AGREEMENT
1. DEFINITIONS: The term City as used herein refers to the City of Grapevine, TX . The term FNI
as used herein refers to Freese and Nichols, Inc., its employees and agents, and its subcontractors and their employees
and agents. As used herein, Services refers to the professional services performed by FNI pursuant to the Agreement.
2. CHANGES: City, without invalidating the Agreement, may order changes within the general scope of the work required
by the Agreement by altering, adding to and/or deducting from the work to be performed. If any change under this
clause causes an increase or decrease in FNI's cost of, or the time required for, the performance of any part of the
Services, an equitable adjustment will be made by mutual agreement and the Agreement modified in writing accordingly.
3. TERMINATION: The obligation to provide Services under this Agreement may be terminated by either party upon 10
days' written notice. In the event of termination, FNI will be paid for all Services rendered and reimbursable expenses
incurred to the date of termination and, in addition, all reimbursable expenses directly attributable to termination.
4. CONSEQUENTIAL DAMAGES: In no event shall FNI or its subcontractors be liable in contract, tort, strict liability,
warranty, or otherwise for any special, indirect, incidental or consequential damages, such as loss of product, loss of use
of the equipment or system, loss of anticipated profits or revenue, non -operation or increased expense of operation or
other equipment or systems.
S. INFORMATION FURNISHED BY CITY: City will assist FNI by placing at FNI's disposal all available information pertinent to
the Project including previous reports and any other data relative to design or construction of the Project. FNI shall have
no liability for defects or negligence in the Services attributable to FNI's reliance upon or use of data, design criteria,
drawings, specifications or other information furnished by City and City agrees to indemnify and hold FNI harmless from
any and all claims and judgments, and all losses, costs and expenses arising therefrom. FNI shall disclose to City, prior to
use thereof, defects or omissions in the data, design criteria, drawings, specifications or other information furnished by
City to FNI that FNI may reasonably discover in its review and inspection thereof.
6. INSURANCE: FNI shall provide City with certificates of insurance with the following minimum coverage:
Commercial General Liability Workers' Compensation
General Aggregate $2,000,000 As required by Statute
Automobile Liability (Any Auto) Professional Liability
CSL $1,000,000 $3,000,000 Annual Aggregate
7. SUBCONTRACTS: If, for any reason and at any time during the progress of providing Services, City determines that any
subcontractor for FNI is incompetent or undesirable, City will notify FNI accordingly and FNI shall take immediate steps
for cancellation of such subcontract. Subletting by subcontractors shall be subject to the same regulations. Nothing
contained in the Agreement shall create any contractual relation between any subcontractor and City.
8. OWNERSHIP OF DOCUMENTS: All drawings, reports, data and other project information developed in the execution of
the Services provided under this Agreement shall be the property of City upon payment of FNI's fees for Services. FNI
may retain copies for record purposes. City agrees such documents are not intended or represented to be suitable for
reuse by City or others. Any reuse by City or bythose who obtained said documents from City without written verification
or adaptation by FNI, will be at City's sole risk and without liability or legal exposure to FNI, or to FNI's independent
associates or consultants, and City shall indemnify and hold harmless FNI and FNI's independent associates and
consultants from all claims, damages, losses and expenses including attorneys' fees arising out of or resulting therefrom.
Any such verification or adaptation will entitle FNI to further reasonable compensation. FNI may reuse all drawings,
report data and other project information in the execution of the Services provided under this Agreement in FNI's other
activities. Any reuse by FNI will be at FNI's sole risk and without liability or legal exposure to City, and FNI shall indemnify
and hold harmless City from all claims, damages, losses and expenses including attorneys' fees arising out of or resulting
therefrom.
9. POLLUTANTS AND HAZARDOUS WASTES: It is understood and agreed that FNI has neither created nor contributed to
the creation or existence of any hazardous, radioactive, toxic, irritant, pollutant, or otherwise dangerous substance or
condition at the site, if any, and its compensation hereunder is in no way commensurate with the potential risk of injury
or loss that may be caused by exposures to such substances or conditions. The parties agree that in performing the
Services required by this Agreement, FNI does not take possession or control of the subject site, but acts as an invitee in
performing the Services, and is not therefore responsible for the existence of any pollutant present on or migrating from
the site. Further, FNI shall have no responsibility for any pollutant during clean-up, transportation, storage or disposal
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07-20 ATTACHMENT TC
activities.
10. OPINION OF PROBABLE COSTS: FNI will furnish an opinion of probable project development cost based on present day
cost, but does not guarantee the accuracy of such estimates. Opinions of probable cost, financial evaluations, feasibility
studies, economic analyses of alternate solutions and utilitarian considerations of operations and maintenance costs
prepared by FNI hereunder will be made on the basis of FNI's experience and qualifications and represent FNI'sjudgment
as an experienced and qualified design professional. It is recognized, however, that FNI does not have control over the
cost of labor, material, equipment or services furnished by others or over market conditions or contractors' methods of
determining their prices.
11. CONSTRUCTION REPRESENTATION: If required by the Agreement, FNI will furnish construction representation according
to the defined scope for these services. FNI will observe the progress and the quality of work to determine in general if
the work is proceeding in accordance with the Contract Documents. In performing these services, FNI will report any
observed deficiencies to City, however, it is understood that FNI does not guarantee the Contractor's performance, nor
is FNI responsible for the supervision of the Contractor's operation and employees. FNI shall not be responsible for the
means, methods, techniques, sequences or procedures of construction selected by the Contractor, or the safety
precautions and programs incident to the work of the Contractor. FNI shall not be responsible for the acts or omissions
of any person (except its own employees or agents) at the Project site or otherwise performing any of the work of the
Project. If City designates a Resident Project Representative that is not an employee or agent of FNI, the duties,
responsibilities and limitations of authority of such Resident Project Representative will be set forth in writing and made
a part of this Agreement before the Construction Phase of the Project begins.
12. GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT: City agrees to include provisions in the General Conditions
of the Construction Contract that require Contractor to include FNI: (1) as an additional insured and in any waiver of
subrogation rights with respect to such liability insurance purchased and maintained by Contractor for the Project
(except workers' compensation and professional liability policies); and (2) as an indemnified party in the Contractor's
indemnification provisions where the Owner is named as an indemnified party.
13. PAYMENT: Progress payments may be requested by FNI based on the amount of Services completed. Payment for the
Services of FNI shall be due and payable upon submission of a statement for Services to CITY and in acceptance of the
Services as satisfactory by the City. Statements for Services shall not be submitted more frequently than monthly. Any
applicable new taxes imposed upon Services, expenses and charges by any governmental body after the execution of
this Agreement will be added to FNI's compensation.
If City fails to make any payment due FNI for services and expenses within 30 days after receipt of FNI's statement for
services therefore, the amounts due FNI will be increased at the rate of 1 percent per month from said 30th day, and, in
addition, FNI may, after giving 7 days' written notice to City, suspend services under this Agreement until FNI has been
paid in full, all amounts due for services, expenses and charges.
14. ARBITRATION: No arbitration, arising out of or relating to this Agreement, involving one party to this Agreement may
include the other party to this Agreement without their approval.
15. SUCCESSORS AND ASSIGNMENTS: City and FNI each are hereby bound and the partners, successors, executors,
administrators and legal representatives of City and FNI are hereby bound to the other party to this Agreement and to
the partners, successors, executors, administrators and legal representatives (and said assigns) of such other party, in
respect of all covenants, agreements and obligations of this Agreement.
Neither City nor FNI shall assign, sublet or transfer any rights under or interest in (including, but without limitation,
moneys that may become due or moneys that are due) this Agreement without the written consent of the other, except
to the extent that any assignment, subletting or transfer is mandated by law or the effect of this limitation may be
restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will
release or discharge the assignor from any duty or responsibility under this Agreement. Nothing contained in this
paragraph shall prevent FNI from employing such independent associates and consultants as FNI may deem appropriate
to assist in the performance of Services hereunder.
16. PURCHASE ORDERS: If a Purchase Order is used to authorize FNI's Services, only the terms, conditions/instructions typed
on the face of the Purchase Order shall apply to this Agreement. Should there be any conflict between the Purchase
Order and the terms of this Agreement, then this Agreement shall prevail and shall be determinative of the conflict.
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