HomeMy WebLinkAboutItem 08 - Landscape Management I' �
���� � ..��...,��
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER I��
MEETING DATE: NOVEMBER 3, 2009
SUBJECT: RENEWAL OF AN ANNUAL CONTRACT FOR LANDSCAPE
MANAGEMENT SERVICES FOR THE PARKS AND
RECREATION DEPARTMENT
RECOMMENDATION:
City Council to consider a contract renewal to VMC Landscape Services as primary
contractor to establish an annual contract for landscape management services to be
rendered on a scheduled basis, for a total annual cost of $980,000. Attached is the
original bid tabulation for review.
FUNDING SOURCE:
Funds for this service were budgeted in accounts:
100-44540-312-3 Professional Services/ Park Maintenance $875,000
119-44540-312-19 Professional Services/Lake Parks 105,000
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid advertisement posted in the
Fort Worth Star Telegram and the Grapevine Sun on February 3, 2005 and February 10,
2005. Staff issued bid documents to 13 contractors with six contractors responding.
The bid invitation requested fixed annual pricing for landscape management services
such as mowing, litter removal and chemical treatments of city facilities, parks, and
roadways on a fixed service schedule. The bid specifications stated that the
recommendation for the award would be based on the best overall value for the City and
included considerations such as price, references, experience, equipment,
professionalism and several other factors. The bid specified a one-year contract with
options to renew for four additional one-year periods and allowed pricing to be re-
negotiated at each contract anniversary date.
Council first awarded this contract on March 15, 2005 to O'Donnell's Landscape Service
as primary vendor and to VMC Landscape as secondary vendor. The low bid of
Landscape Consultants of Texas was considerably lower than all other bids and was
rejected due to their unsatisfactory references and that their principal business location
was in Houston, Texas.
�
October 29,2009(10:10AM)
O'Donnell's Landscape Service, acting as primary vendor, terminated their contract with
� the City on May 15, 2005. Since that date, VMC Landscape has been acting as primary
'�' vendor and perFormed satisfactorily.
VMC Landscape has agreed to renew their contract under the same, terms, conditions
with no additional price increases. If renewed, this would be the fourth and final renewal
option.
The City contracts with VMC to mow city parks and lake parks, medians, city facilities
and rights-of-way in Grapevine. VMC also picks up litter prior to each mowing and
empties the outdoor trash receptacles at parks, city facilities and in downtown
Grapevine. The only mowing done by City staff is the athletic fields.
Staff recommends approval of a renewal award to VMC Landscape in the annual
amount of$980,000.
DE
October 27,2009(11:23AM)
. -. _
� � tn Nl t/1 ql N N)
$ � � rr � } r
�
�
'a 'O tll N N fq NJ N) ,"F°_`'yyx.
� C } � } } } �
�
� OMODN (00>
_ + O � � � N M
;a_ � adccnaori �
� CO � rnu�iMa�o �rn
� �i � NfV MN� CO
� COMM �A
� m -�p H���E4�
(7 Q fA
OOOODOO
d OOOaD � C�
N CO � CCflO
� � �O �� �
� �� CO� <OM
� � N � N N
� fR fR GH E9 G9 V3
� N
y OOOCU �7 �
q O O O 01 N
C� m CONCV (O �
O � I� N �
'Z p = Mt� aOaDM
N y � QN�46�9� Nnr
C � Y � d�G9 GH V)
� C � m
� �
y OOOMNCO
p� Q OOONC00�
�0 'a � CCaD000
!=0 Q p _ n � N� � C�O
�
��� �CV�
� � D ER fA r fR� V3
y � fA fH
� O
V 0 �
� OOOfOOCU
= O O O M � h
!0 y OON (O � �
J � aDa00� M1� 0
� N p O � CO � CO �
O l� � O f�aD fV O�<O
� � �� � � �
N � � � 69 E9 f+9 fH E9
Cp � � !n �
C
N � O OMtO � OM
,a � O � � OOO
m pm � a�O � � M �
e�M (� M01
.�+ ~ r�n (V� c0 (DNfV
C g t6hM � f� aO �
� � m ���6�9b�9E�9
� � O (MOO�D � ON
C � � � � tt <O
� M N � f� N �
m v_�n v_co �n n
c rn �ri rn c�i ui�
'� ` CG�N � CON
� f9
� E+9 fR b4 6H
�O a
(� o v cn o n
,� o � c� r� o �
o ui cfl cc �ti cc oi
� c� ao 0o r� co
� �I�M ��M
(� W � �C) f�0 � �
�p0) I� M � O �
�pfA� NNNM
p fR iA fA ER ER
�
O (OONO �
O N � M O N
CO CO 00 M � O
� M � M �
tAhe- InON �
dODO �Mt� 1n �
= OfD � V' a0M
� � N N M
� EF)fA E9 E9 f�9 EA
LL
N
N
H
O
fC6 ��p � �
7 U � �
y � y �
U � c� � � �.
J Vl J .:,:m�*>�.
� C C m y
� � � ._
� � o � d V �
c c p Vg � m c
j � 0 > i` > o