HomeMy WebLinkAboutItem 10 - VAST ProgramMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: AUGUST 4, 2015
SUBJECT: MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY
OF GRAPEVINE AND THE FIRST UNITED METHODIST
CHURCH FOR REIMBURSEMENT OF PROGRAM COSTS
City Council to consider approval of a Memorandum of Understanding (MOU) between
the City of Grapevine and the First United Methodist Church of Grapevine for the use of
church property and the cost of a part-time position for an after-school program hosted
by the Community Outreach Center.
FUNDING SOURCE:
The execution of this MOU would allow costs for contract personnel incurred by the City
to be reimbursed by First United Methodist Church.
The Police Department Community Outreach Center (COC) established Valuable After
School Time (VAST), a successful after-school education program on site at the COC.
The program is currently run by the Community Outreach Center Coordinator, volunteers
and other part-time staff on an as -needed basis. The program involves tutoring,
mentoring, computer labs, and other enrichment opportunities for students with limited
access to such resources.
First United Methodist Church has agreed to establish a second VAST program to be
held on church property. This second site would require additional personnel to operate
the program. This would be accomplished by the execution of a contract for a part-time
position, for which the City would invoice the Church for reimbursement on a monthly
basis.
Staff recommends approval.
July 29, 2015 (1:34PM)
This Memorandum of Understanding (the "MOU") is made and entered into by the First
United Methodist Church of Grapevine (the "FUMC"), and the City of Grapevine, Texas, a
Texas Home Rule City created pursuant to the Texas Constitution Article 11 Section 5,
hereinafter referred to as "City".
WHEREAS, the City, and the FUMC (collectively referred to as the "Parties") wish to
partner in the expansion of the City's Valuable After School Time program ("VAST") which
will serve the interests of each of the Parties in a collaborative and cost effective manner (the
"House"); and
WHEREAS, the City has previously operated VAST at its Community Outreach Center
and the Parties wish to bring VAST to the FUMC; and
WHEREAS, the FUMC has agreed to allow the City to use classrooms, a gymnasium,
playground, kitchen, and storage space for VAST; and
WHEREAS, the FUMC and the City are authorized to enter into this Agreement by their
respective governing bodies; and
WHEREAS, all payments or expenditures to be made hereunder shall be from current
revenues available to any party.
NOW, THEREFORE, ABOVE PREMISES CONSIDERED, for the consideration
provided for hereinbelow, the receipt and sufficiency of which is hereby affirmed, the City and
the FUMC hereby agree as follows:
I.
Premises
All matters stated hereinabove are found to be true and correct and are incorporated
herein by reference as if copied in their entirety. The Parties agree that time is of the
essence with respect to this MOU and that the parties each shall act in good faith and use
commercially reasonable efforts to affect the terms of the agreements described in this
MOU.
II.
General Terms and Conditions
A. During the term of this MOU FUMC shall make available to the City the following
facilities for use with VAST at no cost to the City: classrooms, gymnasium, playground,
kitchen, and storage areas. The particular areas of use shall be subject to the mutual
understanding and agreement of the City and FUMC. The mutual goal of the Parties is to
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facilitate VAST at the FUMC. FUMC shall be responsible for all utilities and other costs
associated with the areas at FUMC utilized for VAST.
B. In addition, FUMC agrees to pay the costs for the VAST Program Director at FUMC.
The City has identified its candidate for this position and FUMC is an agreement with
that hire.
C. In the event of a change in the VAST Program Director at FUMC the Parties agree to
coordinate in an effort to reach agreement as to the replacement Director.
III.
Miscellaneous
A. The City and the FUMC shall fully cooperate with each other in the planning and
development of VAST at FUMC.
B. This MOU shall remain in force and effect for a minimum one (1) year term commencing
on the date last signed below. Thereafter, the MOU will automatically renew for
additional one (1) year terms unless and until either party provides written notice of their
intent to terminate at least sixty (60) days prior to the expiration date for any term. In
addition, any party can terminate this MOU with or without cause upon providing written
notice.
C. The Parties reserve the right to amend this Agreement upon the mutual agreement as to
the terms, services and conditions thereof.
IN WITNESS WHEREOF, the parties have executed this Agreement in multiple originals to be
effective as of the date of signature by all parties hereto.
CITY OF GRAPEVINE
Date:
M1#"1
Tara Brooks
City Secretary
FIRST UNITED
METHODIST CHURCH
Date:
ATTESTED:
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City Attorney
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