HomeMy WebLinkAboutItem 17 - MinutesSTATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council and the Planning and Zoning Commission of the City of Grapevine,
Texas met in Regular Joint Session on this the 21st day of July, 2015 in the City Council
Chambers, Second Floor, 200 South Main Street, with the following members of the
City Council present:
William D. Tate
C. Shane Wilbanks
Sharron Spencer
Mike Lease
Chris Coy
Duff O'Dell
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
Council Member
constituting a quorum with Mayor Pro Tern C. Shane Wilbanks arriving at 7:04 p.m. and
Council Member Darlene Freed absent, with the following members of the Planning and
Zoning Commission:
Larry Oliver
Chairman
Monica Hotelling
Member
Jim Fechter
Member
Gary Martin
Member
Beth Tiggelaar
Member
Dennis Luers
Member
Theresa Mason
Alternate
Bob Tipton
Alternate
constituting a quorum with Commissioner BJ Wilson absent, with the following members
of the City Staff:
Bruno Rumbelow
Jennifer Hibbs
John F. Boyle, Jr.
Tara Brooks
City Manager
Assistant City Manager
City Attorney
City Secretary
Mayor Tate called the meeting to order at 6:03 p.m.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
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A. Real property relative to deliberation or the exchange, lease, sale or value
of City owned properties (portion of 185 acres owned by City) pursuant to
Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects
the City seeks to have locate, stay, or expand in the City; deliberate the
offer of a financial or other incentive; with which businesses the City is
conducting economic development negotiations pursuant to Section
551.087, Texas Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:05 p.m. The closed session ended at 6:48 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session. City Manager Bruno
Rumbelow stated there was no action necessary under Section 551.072, and Section
551.087, Texas Government Code.
NOTE: City Council continued with the Regular Meeting in open session in the City
Council Chambers.
Mayor Pro Tern Wilbanks arrived at the meeting at 7:04 p.m.
WORKSHOP
Item 2. Discuss potential street capital projects.
Public Works Director Stan Laster presented this item to Council. Council expressed a
desire to review the Master Thoroughfare Plan and take a tour of the roads that are
proposed for repair.
No action was taken by Council.
Item 3. Parks and Recreation youth sports flood update.
Parks and Recreation Director Kevin Mitchell presented this item to Council. Council
discussed the lights at the sports field at The REC of Grapevine.
No action was taken by Council.
CALL TO ORDER
Mayor Tate called the meeting to order at 7:37 p.m. in the City Council Chambers.
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INVOCATION
Commissioner Theresa Mason delivered the Invocation and led the Pledge of
Allegiance.
JOINT PUBLIC HEARINGS
Item 4. Zoning Application Z15-05 Conditional Use Permit CU15 24 Planned
Development Overlay PD15-03 (Classic Collision)
Mayor Tate declared the public hearing open.
Planner Albert Triplett stated the property is located at 3001 William D. Tate Avenue.
The applicant requested to rezone approximately 4.85 acres from "CC" Community
Commercial District to "PID" Planned Industrial Development, a conditional use permit
to allow automotive repair relative to paint and collision repair and to allow a pole sign,
and a planned development overlay to deviate but not be limited to landscape
requirements.
Applicant Ron Hamm from Speed Fab -Crete and Matt Baacke from Goodwin Marshall
answered questions from the Commission and Council.
No one spoke during the public hearing and there was not any correspondence to
report.
Motion was made to close the public hearing.
Motion: Hotelling
Second: Luers
Ayes: Oliver, Hotelling, Fechter, Martin, Tiggelaar, Luers and Mason
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: Lease
Second: Spencer
Ayes: Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
Item 5. Conditional Use Permit CU15-21 (Springhill Suites)
Mayor Tate declared the public hearing open.
Planner Albert Triplett stated the property is located at 2240 West Grapevine Mills Circle
and is zoned "CC" Community Commercial District. The applicant requested to amend
the previously approved site plan of 0000-21 (Ord. 2000-83) for a planned commercial
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center in excess of 1,000,000 square feet of gross leasable area, specifically to allow
the possession, storage, retail sale and on -premise consumption of alcoholic beverages
(beer, wine and mixed beverages) in conjunction with a hotel.
Applicants Brian Klein with Ion Designs and Rakesh Patel with Springhill Suites
answered questions from the Commission and Council.
No one spoke during the public hearing and there was one letter of support copied to
the Commission and Council.
Motion was made to close the public hearing.
Motion:
Fechter
Second:
Martin
Ayes:
Oliver, Hotelling, Fechter, Martin, Tiggelaar, Luers and Mason
Nays:
None
Approved:
7-0
Motion was made to close the public hearing.
Motion: Wilbanks
Second: Coy
Ayes: Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
Item 6. Conditional Use Permit CU1.5-23 (Umbra Winery)
Mayor Tate declared the public hearing open.
Planner Albert Triplett stated the property is located at 201 East Franklin Street and is
zoned "CBD" Central Business District. The applicant requested a conditional use
permit to allow for the possession, storage, retail sale, and on- and off -premise
consumption of alcoholic beverages (wine only) in conjunction with a winery.
Applicants John Wilson and Debbie Ray gave a presentation and answered questions
from Council and the Commission.
Carl Young, 4113 Meadow Drive, Grapevine, Texas spoke in opposition to this request
and there was one letter of support copied to the Commission and Council.
Motion was made to close the public hearing.
Motion:
Luers
Second:
Martin
Ayes:
Oliver, Hotelling, Fechter, Martin, Tiggelaar, Luers, and Mason
Nays:
None
Approved:
7-0
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Motion was made to close the public hearing.
Motion: Coy
Second: Lease
Ayes: Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
Item 7. Conditional Use Permit CU15-25 (Popeve's Louisiana Kitchen) and final plat of
Lots 3R1 -B1 and 3R1 -B2, Block 1, W.R. Boyd Center Addition
Mayor Tate declared the public hearing open.
Planner Albert Triplett stated the property is located at 601 East Northwest Highway and
is zoned "CC" Community Commercial District. The applicant requested a conditional
use permit to allow a drive through restaurant and to replat Lot 3R1 -B, Block 1, W.R.
Boyd Center Addition.
Applicant Matthew Thomas answered questions from the Commission.
No one spoke during the public hearing and there was no correspondence to report.
Motion was made to close the public hearing.
Motion: Luers
Second: Hotelling
Ayes: Oliver, Hotelling, Fechter, Martin,
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion:
Spencer
Second:
Coy
Ayes:
Tate, Wilbanks, Spencer, Lease,
Nays:
None
Approved:
6-0
Tiggelaar, Luers and Mason
Coy and O'Dell
Item 8. Conditional Use Permit CU15-27 (Wing Stop)
Mayor Tate declared the public hearing open.
Planner Albert Triplett stated the property is located at 2150 West Northwest Highway
#101 and is zoned "CN" Neighborhood Commercial District. The applicant requested a
conditional use permit to allow the possession, storage and retail sale of on -premise
consumption of alcoholic beverages (beer only).
Applicant Kevin Park with Wingnutts, LLC answered questions from the Commission.
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No one spoke during the public hearing and there was no correspondence to report.
Motion was made to close the public hearing.
Motion: Hotelling
Second: Martin
Ayes: Oliver, Hotelling, Fechter, Martin, Tiggelaar, Luers and Mason
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: Lease
Second: Wilbanks
Ayes: Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
Item 9. Final plat of Lots 1AR, 2AR, 3 and -4, Block 1, The Gatehouse in Grapevine
Mayor Tate declared the public hearing open.
Manager of Engineering John Robertson stated the property is located at the northeast
corner of Westport Parkway and Stone Myers Parkway and is zoned "CC" Community
Commercial District. The applicant requested to replat Lots 1A and 2A, Block 1, The
Gatehouse in Grapevine
No one spoke during the public hearing and there was no correspondence to report.
Motion was made to close the public hearing.
Motion: Martin
Second: Tiggelaar
Ayes: Oliver, Hotelling, Fechter, Martin,
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion:
Lease
Second:
Wilbanks
Ayes:
Tate, Wilbanks, Spencer, Lease,
Nays:
None
Approved:
6-0
RECESS AND RECONVENE
Tiggelaar, Luers and Mason
Coy and O'Dell
Mayor Tate announced the Planning and Zoning Commission would recess to the
Planning and Zoning Conference Room to consider published business.
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The City Council remained in session in the Council Chambers to consider published
business.
Mayor Tate called for a recess of City Council at 8:19 p.m. Mayor Tate reconvened the
meeting at 8:32 p.m.
Item 10. Citizen Comments
Mike and Debi Meek, 1025 Brownstone, presented a framed newspaper article from
December 31, 1932 that described the robbery of the Grapevine Home Bank on
December 30, 1932.
Georjean Sherriff, 3705 Oakwood, recognized City staff for all of the work they did
during the flood.
Laura Jenkins, 8101 Canyon Oaks Drive, North Richland Hills, spoke about her son
who is in prison for the death of Officer Darren Medlin,
Item 11. Mayor Tate to present the Grapevine Parks and Recreation Department a
proclamation declaring July Park and Recreation Month
Mayor Tate read the proclamation and presented it to Parks and Recreation Director
Mitchell.
Item 12. Grapevine Lake flooding update
Emergency Management Coordinator Elizabeth Dimmick presented this item to Council.
The lake is currently at 556 feet and is dropping about a quarter of a foot a day. The
estimated draw down should last about sixty days depending on the weather.
Council discussed individual assistance through FEMA.
Item 13. Public Safety building staffing needs
Police Chief Eddie Salame presented this item to Council. Chief Salame proposed
twelve new positions including jailers, receptionists, property and evidence technicians
and one receptionist position for the Fire Department.
Mayor Tate announced Council would hear the recommendations of the Planning and
Zoning Commission prior to Item 14.
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PLANNING AND ZONING COMMISSION RECOMMENDATIONS
Item 20. Zoning Application Z15-05 (Classic Collision)
Development Services Director Scott Williams reported the Planning and Zoning
Commission approved this item 7-0.
Motion was made to approve Zoning application Z15-05.
Motion: Spencer
Second: Coy
Ayes: Tate, Wilbanks, Spencer, Lease, Coy, and O'Dell
Nays: None
Approved: 6-0
Item 21. Conditional Use Permit CU15-24 (Classic Collision)
Development Services Director Williams reported the Planning and Zoning Commission
approved this item 7-0.
:
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Motion was made to approve Conditional Use Permit CU 15-24.
Motion: Coy
Second: O'Dell
Ayes: Tate, Wilbanks, Spencer, Lease, Coy, and O'Dell
Nays: None
Approved: 6-0
ORDINANCE NO. 2015-036
Item 22. Planned Development Overlay PD15-03 (Classic Collision)
Development Services Director Williams reported the Planning and Zoning Commission
approved this item 7-0.
Motion was made to approve the Planned Development Overlay PD 15-03.
Motion: Lease
Second: O'Dell
Ayes: Tate, Wilbanks, Spencer, Lease, Coy, and O'Dell
Nays: None
Approved: 6-0
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ORDINANCE NO. 2015-037
Item 23. Preliminary plat of Lots 1 and 2 Block 1 Classic Collision Addition
Development Services Director Williams reported the Planning and Zoning Commission
approved this item 7-0.
Motion was made to approve the Statement of Findings and the Preliminary Plat of Lots
1 and 2, Block 1, Classic Collision Addition.
Motion: Lease
Second: Coy
Ayes: Tate, Wilbanks, Spencer, Lease, Coy, and O'Dell
Nays: None
Approved: 6-0
Item 24. Final plat of Lots 1 and 2 Block 1 Classic Collision Addition
Development Services Director Scott Williams reported the Planning and Zoning
Commission approved this item 7-0.
07/21/2015
Motion was made to approve the Statement of Findings and the Final Plat of Lots 1 and
2, Block 1, Classic Collision Addition.
Motion: Wilbanks
Second: Coy
Ayes: Tate, Wilbanks, Spencer, Lease, Coy, and O'Dell
Nays: None
Approved: 6-0
Item 25. Conditional Use Permit CU 15-21 (Springhill Suites)
Development Services Director Williams reported the Planning and Zoning Commission
approved this item 7-0 allowing beer and wine only.
Motion was made to approve the Conditional Use Permit CU15-21 allowing beer and
wine only.
Motion:
Spencer
Second:
Coy
Ayes:
Tate, Wilbanks, Spencer, Lease, Coy, and O'Dell
Nays:
None
Approved:
6-0
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Item 26. Conditional Use Permit CU15-23 (Umbra Winery)
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Development Services Director Williams reported the Planning and Zoning Commission
approved this item 5-2.
Council discussed this request.
Motion was made to table Conditional Use Permit CU15-23 to the August 18, 2015
meeting.
Motion: Spencer
Second: Coy
Ayes: Tate, Wilbanks, Spencer, Lease, Coy, and O'Dell
Nays: None
Approved: 6-0
Item 27. Conditional Use Permit CU15-25 (Popeve's Louisiana Kitchen)
Development Services Director Williams reported the Planning and Zoning Commission
approved this item 7-0.
Motion was made to approve Conditional Use Permit CU15-25, replacing the bald
cypress tree shown on the plan to a different type of tree.
Motion: Spencer
Second: Lease
Ayes: Tate, Wilbanks, Spencer, Lease, Coy, and O'Dell
Nays: None
Approved: 6-0
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Item 28. Final plat of Lots 3R1 -B1 and 3R1 -B2 Block 1 W R Bovd Center Addition
Development Services Director Williams reported the Planning and Zoning Commission
approved this item 7-0.
Motion was made to approve the Statement of Findings and the Final Plat of Lots 3R1 -
B1 and 3R1 -B2, Block 1, W.R. Boyd Center Addition.
Motion: O'Dell
Second: Wilbanks
Ayes: Tate, Wilbanks, Spencer, Lease, Coy, and O'Dell
Nays: None
Approved: 6-0
Item 29. Conditional Use Permit CU15-27 (Wing Stop)
Development Services Director Williams reported the Planning and Zoning Commission
approved this item 7-0.
Motion was made to approve Conditional Use Permit CU15-27.
Motion: Coy
Second: O'Dell
Ayes: Tate, Wilbanks, Spencer, Lease, Coy, and O'Dell
Nays: None
Approved: 6-0
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Item 30. Final plat of Lots 1AR 2AR 3 and 4 Block 1 The Gatehouse in Grapevine
Development Services Director Williams reported the Planning and Zoning Commission
approved this item 7-0.
Motion was made to approve the Statement of Findings and the Final Plat of Lots 1AR,
2AR, 3 and 4, Block 1, The Gatehouse in Grapevine.
Motion: Coy
Second: Spencer
Ayes: Tate, Wilbanks, Spencer, Lease, Coy, and O'Dell
Nays: None
Approved: 6-0
Item 14. Contingency Financing for Flood
Chief Financial Officer Greg Jordan presented this item to Council. Council requested
staff look at other funds besides the Quality of Life fund from which to transfer $2 million
to the flood contingency fund.
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CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Council Member Spencer requested to remove Item 16.
Item 16 was heard after the consent agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 15. Consider a resolution amending the membership of the Heritage Foundation
Advisory Board.
City Council Member Mike Lease recommended approval of this item that reduces the
number of members on the Heritage Foundation Advisory Board from ten voting
members to nine.
Motion was made to approve the consent agenda items.
Motion:
Coy
Second:
O'Dell
Ayes:
Tate, Wilbanks, Spencer, Lease, Coy, and O'Dell
Nays:
None
Approved:
6-0
RESOLUTION NO. 2015-041
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Item 17. Consider a resolution relative to approval of a loan refinancing by the
Crawford Education Facilities Corporation for the benefit of Faith Christian School
Chief Financial Officer Jordan recommended approval of a resolution to allow Faith
Christian School to refinance loan(s) issued for the construction of new school facilities;
acquisition of existing facilities; and refinancing certain loans. The refinancing vehicle
is to be a loan from the Crawford Education Facilities Corporation.
Since the project is located in Grapevine, Section 147(f) of the Internal Revenue Code
requires the City to approve the project.
Motion was made to approve the consent agenda items.
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07/21/2015
Motion:
Coy
Second:
O'Dell
Ayes:
Tate, Wilbanks,
Nays:
None
Approved:
6-0
Spencer, Lease, Coy, and O'Dell
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Item 18. Consider renewal of an annual contract for Ethernet 200 MBPS Internet Circuit
services from Quest Communications Company LLC dba CenturyLink for circuit
service for the City's email system through a contract established by the State of Texas
Department of Information Resources (DIR) Communications Technology Services
(CTS) Cooperative Contracts Program.
Information Technology Director John Jennery recommended approval of the purchase
of ongoing service on a 200 MBPS Metro Ethernet circuit in an amount not to exceed
$59,136.00. The City uses this type circuit for all incoming and outgoing e-mail as well
as for all incoming and outgoing FTP transfers, DNS services and publishing websites.
Motion was made to approve the consent agenda items.
Motion: Coy
Second: O'Dell
Ayes: Tate, Wilbanks, Spencer, Lease, Coy, and O'Dell
Nays: None
Approved: 6-0
Item 19. Consider the minutes of the July 7 2015 City Council meeting as published
City Secretary Tara Brooks recommended approval of the minutes as presented.
Motion was made to approve the consent agenda items.
Motion: Coy
Second: O'Dell
Ayes: Tate, Wilbanks, Spencer, Lease, Coy, and O'Dell
Nays: None
Approved: 6-0
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Item 16. Consider award of an annual contract with Unum and Vo a Financial for
employee insurance policies includinq basic life accidental death and dismemberment
dependent life, voluntary short term disability, accident and critical illness policies
Council Member Spencer requested staff provide the past cost of these policies.
Motion was made to table this item to the August 4, 2015 City Council meeting.
Motion: Spencer
Second: Lease
Ayes: Tate, Wilbanks, Spencer, Lease, Coy, and O'Dell
Nays: None
Approved: 6-0
MERRURNMEN
Motion was made to adjourn the meeting at 9:42 p.m.
Motion: Wilbanks
Second: Coy
Ayes: Tate, Wilbanks, Spencer, Lease, Coy and O'Dell
Nays: None
Approved: 6-0
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 4t"day of August, 2015.
l
Tara Brooks
City Secretary
William D. Tate
Mayor
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