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HomeMy WebLinkAboutItem 11 - Managed Data Storage ServicesMINI MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER ..�' MEETING DATE: SEPTEMBER 20, 2011 SUBJECT: AWARD OF RENEWAL OF AN ANNUAL CONTRACT FOR MANAGED DATA STORAGE SERVICES RECOMMENDATION: City Council to consider renewal of an annual contract for Managed Data Storage Services to One Safe Place Media Corporation in the total annual amount of $48,600. FUNDING SOURCE: Funds will be limited to the budgeted amount in account 100 -44540 -101 -2 General Fund /Professional Services/Technology. BACKGROUND: This request is to renew an annual contract with One Safe Place Media Corporation; a sole source provider for data backup services. Council originally approved this procurement and deemed it a sole source on January 18, 2011. This service is for disaster recovery of all City data stored in an electronic form. The data is located and stored in fully encrypted form in a secure data center off site. The City and the daily transfer of new and changed data occurs nightly over the internet with full data encryption. This service keeps the City in compliance with numerous Federal, State and industry compliance standards and laws, and guarantees that we will not lose any data due to a disaster or equipment failure. This service also includes a "warm site" where the City can set up network equipment used to provide computer services in the event of a major disaster that damages City data and renders our ability to provide computer services inoperable. One Safe Place has been contracted for this service for a number of years and due to the necessary data history, was considered a sole source by the City Attorney prior to Council approval last year. If approved, this would be the first of four, one year renewal periods beginning on October 1, 2011 and continuing through the fiscal year ending September 30, 2012. Staff recommends approval.