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HomeMy WebLinkAbout2022-08-02 Regular MeetingCITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING AGENDA TUESDAY, AUGUST 2, 2022 GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:00 p.m. Dinner - City Council Conference Room 6:30 p.m. Call to Order of City Council Meeting - City Council Chambers 6:30 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:30 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Status update regarding deployment and implementation of school security for the 2022-23 school year pursuant to Section 551.076, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation: Council Member Leon Leal 3. Posting of the Colors and Pledges of Allegiance: Boy Scouts City Council August 2, 2022 Page 2 CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council’s consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. Citizens will have three (3) minutes to address Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 5. Consider Resolution No. 2022-007 accepting the Certified Estimated Tax Rolls having a total appraised value of $16,429,116,309 less exemptions of $5,990,357,982 for a net taxable value of $10,438,758,327, and take any necessary action. 6. Consider acceptance of a bequest from the Estate of Beverly D. Roberts Horton for the benefit of the Grapevine Animal Shelter, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 7. Consider Ordinance No. 2022-050 amending the Code of Ordinances Chapter 21 Taxation, relating to the Convention and Visitors Bureau Board membership by adding an Alternate Member. City Secretary and Convention and Visitors Bureau Director recommend approval. 8. Consider appointing an Alternate Member to serve on the Convention and Visitors Bureau Board. City Secretary recommends approval. 9. Consider the contracts to reappoint Judge Brad Bradley as First Alternate Municipal Judge and Eric Ransleben as Second Alternate Municipal Judge to substitute in the temporary absence of the presiding judge. Chief Financial Officer recommends approval. 10. Consider a contract for consultation and program development for a trauma-based education and peer response program from RGI Readiness Group, LLC. Fire Chief recommends approval. City Council August 2, 2022 Page 3 11. Consider the renewal of an annual contract for the purchase of Fire Department uniforms with Galls, LLC. Fire Chief recommends approval. 12. Consider the renewal of an annual contract for EMS billing services with Emergicon, LLC. Fire Chief recommends approval. 13. Consider the approval for the purchase of computer equipment and software licenses from Brite Computers. Fire Chief and Police Chief recommend approval. 14. Consider the award of contracts for RFB 514-2022 for equipment rental services to Fox Rental, Herc Rentals and Kirby-Smith. Public Works Director recommends approval. 15. Consider the purchase of Cartegraph software for the Public Works operations and asset management system. Public Works Director recommends approval. 16. Consider the minutes of the July 19, 2022 Regular City Council meeting and the July 20, 2022 Special City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City’s website on July 29, 2022 by 5:00 p.m. ________________________ Tara Brooks, TRMC, CRM City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of August, 2022 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, with Council Member Chris Coy being absent, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:30 p.m. in the City Council Chambers. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Status update regarding deployment and implementation of school security for the 2022-23 school year pursuant to Section 551.076, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council August 2, 2022 Page 2 The City Council recessed to the City Council Conference Room and began the closed session at 6:33 p.m. The closed session ended at 7:40 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072, 551.076 or 551.087. City Manager Bruno Rumbelow stated no action was necessary. REGULAR MEETING Mayor Tate called the regular meeting to order at 7:45 p.m. in the City Council Chambers. Item 2. Invocation Council Member Leon Leal gave the invocation. Item 3. Posting of the Colors and Pledges of Allegiance Boy Scout Troop 28 posted the colors and lead the Pledges of Allegiance. Item 4. Citizen Comments No citizens requested to speak. NEW BUSINESS Item 5. Consider Resolution No. 2022-007 accepting the Certified Estimated Tax Rolls having a total appraised value of $16,429,116,309 less exemptions of $5,990,357,982 for a net taxable value of $10,438,758,327, and take any necessary action. Chief Financial Officer Greg Jordan presented this item to Council. As prescribed by law, the appraised value from the certified tax rolls is $16,429,116,3309, less $5,990,357,982 in exemptions, producing a net taxable value of $10,438,758,327. Motion was made to the resolution to accept the Certified Estimated Tax Rolls having a total appraised value of $16,429,116,309 less exemptions of $5,990,357,982 for a net taxable value of $10,438,758,327 Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, O’Dell, Slechta and Leal Nays: None Approved: 6-0 RESOLUTION NO. 2022-007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE TAX ROLLS FOR City Council August 2, 2022 Page 3 TAX YEAR 2022 ON PROPERTY WITHIN THE CITY; AND PROVIDING AN EFFECTIVE DATE Item 6. Consider acceptance of a bequest from the Estate of Beverly D. Roberts Horton for the benefit of the Grapevine Animal Shelter, and take any necessary action. Mayor Tate and Council Member Rogers recused themselves from this item and submitted Affidavit of Conflict of Interest with the City Secretary. City Manager Rumbelow presented this item to Council. Upon her death on January 6, 2022, Ms. Horton left funds for the Grapevine Animal Shelter. Motion was made to accept the bequest for the benefit of the Grapevine Animal Shelter and authorize the City Manager to execute all associated documents and to take all other necessary action. Motion: O’Dell Second: Slechta Ayes: Freed, O’Dell, Slechta and Leal Nays: None Abstains: Tate, Rogers Approved: 4-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. A citizen requested item 9 be removed from the consent agenda. This item was considered after the remaining consent agenda items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 7. Consider Ordinance No. 2022-050 amending the Code of Ordinances Chapter 21 Taxation, relating to the Convention and Visitors Bureau Board membership by adding an Alternate Member. City Secretary Tara Brooks and Convention and Visitors Bureau Director P.W. McCalllum recommend approval of the amendment to the Code of Ordinances to add an Alternate Member to the Convention and Visitors Bureau Board. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, O’Dell, Slechta and Leal City Council August 2, 2022 Page 4 Nays: None Approved: 6-0 ORDINANCE NO. 2022-050 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES CHAPTER 21 TAXATION, RELATING TO THE CONVENTION AND VISITORS BUREAU BOARD, SECTION 21-28 RELATIVE TO BOARD MEMBERSHIP AND SECTION 21-29 RELATIVE TO THE APPOINTMENT OF MEMBERS AND PROVIDING AN EFFECTIVE DATE Item 8. Consider appointing an Alternate Member to serve on the Convention and Visitors Bureau Board. City Secretary Brooks recommended approval of the appointment of Debi Meeks as the Alternate Member to the Convention and Visitors Bureau Board. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 10. Consider a contract for consultation and program development for a trauma- based education and peer response program from RGI Readiness Group, LLC. Fire Chief Darrell Brown recommended approval of the contract, in an estimated amount of $21,000, for consultation and program development for a trauma-based education and peer response program to establish a culture of resiliency in the Fire Department. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 11. Consider the renewal of an annual contract for the purchase of Fire Department uniforms with Galls, LLC. City Council August 2, 2022 Page 5 Fire Chief Brown recommended approval of the annual contract, for an annual estimated amount of $55,000, to establish fixed pricing for Fire Department uniforms to be purchased on an as-needed basis. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 12. Consider the renewal of an annual contract for EMS billing services with Emergicon, LLC. Fire Chief Brown recommended approval of an annual contract for automated ambulance billing, accounts receivable and delinquent account collection services for an estimated amount of $75,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 13. Consider the approval for the purchase of computer equipment and software licenses from Brite Computers. Fire Chief Brown and Police Chief Mike Hamlin recommend approval of the purchase of computer equipment for an annual estimated amount of $70,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item14. Consider the award of contracts for RFB 514-2022 for equipment rental services to Fox Rental, Herc Rentals and Kirby-Smith. Public Works Director Bryan Beck recommended approval of the award of contracts for heavy equipment rental for an estimated amount of $55,000. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Freed City Council August 2, 2022 Page 6 Ayes: Tate, Freed, Rogers, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 15. Consider the purchase of Cartegraph software for the Public Works operations and asset management system. Public Works Director Beck recommended approval of the purchase of software, in an amount not to exceed $16,818.44, to catalog, assess and maintain all critical infrastructure with in the Water and Wastewater Treatment Plants; and to manage, budget and prioritize future maintenance programs and rehabilitation projects. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 16. Consider the minutes of the July 19, 2022 Regular City Council meeting and the July 20, 2022 Special City Council meeting. City Secretary Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Rogers Second: Freed Ayes: Tate, Freed, Rogers, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Item 9. Consider the contracts to reappoint Judge Brad Bradley as First Alternate Municipal Judge and Eric Ransleben as Second Alternate Municipal Judge to substitute in the temporary absence of the presiding judge. Chief Financial Officer Jordan recommended approval of the reappointment of Brad Bradley as First Alternate Municipal Judge and Eric Ransleben as Second Alternate Municipal Judge for one-year terms. Motion was made to approve the consent agenda as presented. Motion: Freed Second: Leal Ayes: Tate, Freed, Rogers, O’Dell, Slechta and Leal Nays: None Approved: 6-0 City Council August 2, 2022 Page 7 ADJOURNMENT Motion was made to adjourn the meeting at 7:53 p.m. Motion: Slechta Second: Leal Ayes: Tate, Freed, Rogers, O’Dell, Slechta and Leal Nays: None Approved: 6-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 16th day of August, 2022. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary