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HomeMy WebLinkAboutItem 16 - Minutes ITEM # STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 1st day of September, 2009 at 1:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 1:08 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate and expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Note: Council Member Coy left the Council meeting during the last five minutes. Upon reconvening in open session in the City Council Conference Room, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. ADJOURNMENT 09/01/09 Council Member Stewart, seconded by Mayor Pro Tern Wilbanks, offered a motion to adjourn the meeting at 1:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease Nays: None Absent: Coy PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of September, 2009. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 1st day of September, 2009 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary , CALL TO ORDER Mayor Tate called the workshop to order at 6:19 p.m. ITEM 1. UPDATE ON 81ST LEGISLATIVE SESSION Legislative consultants Dan Shelley and Jennifer Shelley Rodriquez updated the City Council regarding the 81st Texas Legislative Session. They reviewed the bills that passed that had been supported by Grapevine, reviewed what to expect in the interim before the next legislative session and stated that the City needs to be aware of what needs are to be considered before the next legislative session in 2011. There was no formal action taken by the City Council. ITEM 2. DISCUSS MOBILE ELECTRONIC CITATION SYSTEM Police Chief Eddie Salame introduced Mr. Dale Cuthbertson, of Brazos Technology, who presented and reviewed the software technology regarding e-Citation/Mobile Solutions. The electronic hand held ticket writer devices would improve the efficiency of the citation writing process as well as the processing of the ticket. The devices could be implemented in the Police, Fire, Code enforcement and other City departments. 09/01/09 There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the workshop at 7:05 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of September, 2009. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 1st day of September, 2009 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary ANON CALL TO ORDER Mayor Tate called the meeting to order at 7:07 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) pending or contemplated litigation and legal issues with the City Attorney on matters that the attorney is required by the Code of Professional Responsibility provide on a confidential basis relative to the Chesapeake conditional use app lication pursuant to Section 551.071, Texas Government Code; Note: Mayor Tate recused himself from the discussion and turned the meeting over to Mayor Pro Tem Wilbanks. Upon reconvening in open session in the Council Chambers, Mayor Pro Tem Wilbanks asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to pending or contemplated litigation under Section 551.071, Texas Government Code. Note: Mayor Pro Tem Wilbanks returned the meeting to Mayor Tate. 09/01/09 NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:38 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of September, 2009. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of September, 2009 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:39 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Stewart delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PRESENTATION, PARRAS DE LA FUENTA, COAHUILA, MEXICO MISSION The Sister City Parras de la Fuenta mission took place on August 6- 11, 2009 with Council Members Sharron Spencer, Darlene Freed, Mike Lease and Chris Coy as well as other City Staff and community representatives. The delegation participated in the celebration of Parras' designation as one of the Sixteen Magical Cities in Mexico and met with members of the administration of Hospital Guadalupano, the Quinta Manuelita orphanage and school, the Fire Department and the Health Center. They also met with the Rotary Club and initiated opportunities to bring students from SEPTA No 21 school to Grapevine for a musical/educational exchange. Convention & Visitors Bureau Director P. W. McCallum presented a slide show highlighting the mission and noted the requests from the Parras Fire Department to replace worn out bunker gear and the Orphanage request to renovate the dilapidated restrooms. 09/01/09 Council Member Spencer then presented Mayor Tate with gifts received from Parras for display in the Mayor's office. ITEM 2. PRESENTATION, 23RD ANNUAL GRAPEFEST Co-Chairs, Tom and Debbie Reynolds, of the 23rd Annual GrapeFest, presented a brief overview of the upcoming "Lone Star Grown, Internationally Known" festival to be held September 17, 18, 19 and 20, 2009. The pre-festival events include the GrapeFest Golf Classic,Vintners'Auction Classic, and the Italian Car Fest. During the festival there will be the 18th Annual Tennis Classic, the Buick People's Choice Wine Tasting Classic, Texas Wine Tribute Dinner, the Grapevine Winery Tasting Rooms Tours, the Champagne Terrace, KidZone, live music on five stages, the Mayoral GrapeStomp, carnival rides, arts and crafts and much more for festival participants to enjoy. They reported that GrapeFest has been named in the Top 100 Events in America by the American Bus Association. They also noted that delegations from Sister Cities Parras de la Fuenta, Coahuila, Mexico and West Lothian, Scotland will be in attendance. ITEM 3. PUBLIC HEARING, FISCAL YEAR 2009-2010 BUDGET Mayor Tate declared the public hearing open. City Manager Bruno Rumbelow presented the proposed budget for Fiscal Year 2009-2010 (FY2010)noting the budget proposal responds to the Council's priorities and represents a continuing commitment to prudent fiscal management while providing essential services to the community. Mr. Rumbelow stated the service levels would remain consistent and there would not be any increase in utility rates. He stated that the proposed tax rate for FY2009 is $0.35 per $100.00 valuation that remains the same as last year and that the "pay as you go" policy will remain in effect. Mr. Rumbelow noted that the budget includes funding for a 1% merit increase for employees with no changes to benefits or premiums. There are no new positions proposed for the next fiscal year. The budget contains fund expenditures in the following amounts: General Fund $51,159,144 Utility Enterprise Fund 20,671,420 Debt Service Fund 13,660,688 Convention & Visitors Bureau Fund 18,131,599 Lake Enterprise Fund 3,184,039 Streets & Drainage Capital Projects 7,449,104 00Permanent Street Maintenance Fund 1,530,000 General Permanent Capital Maintenance Fund 825,000 Utility Permanent Capital Maintenance Fund 750,000 Stormwater Drainage Fund 1,637,421 2 09/01/09 Lake Parks Fund 1,186,312 Water and Wastewater System Capital Projects 4,965,881 4B Fund 8,224,857 Crime Control & Prevention District Fund 12,486,361 Community Quality of Life Fund 1,400,000 Buildings & Facilities Capital Projects 5,587,000 Traffic Improvements Capital Projects 1,727,448 Capital Equipment Acquisitions 1,914,669 He stated that the ending fund balance represents 20% of total budgeted expenditures. Mayor Tate invited guests present to comment regarding the proposed budget. No one wished to speak and there was no correspondence to report. Council Member Freed, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None City Manager Rumbelow announced that action on the proposed budget will be taken at the September 8, 2009 Special City Council meeting at 5:00 p.m. ITEM 4. RESOLUTION, RATIFY EMERGENCY EXPENDITURE, RAW WATER {, PUMP REPAIR Public Works Director Matt Singleton recommended approval of a resolution authorizing and ratifying City Staff's emergency expenditure of funds for the raw water pump repair services in the amount of$23,826.40 provided by Pierce Pump Company. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2009-32 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE,TEXAS,AUTHORIZING AND RATIFYING THE EMERGENCY EXPENDITURE OF FUNDS FOR THE WATER PLANT RAW WATER PUMP REPAIR, AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACT AND DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE ITEM 5. INTERLOCAL AGREEMENT, GCISD GRAPEVINE COMMUNITY ;. OUTREACH CENTER 3 09/01/09 Police Chief Eddie Salame recommended approval of an interlocal agreement with GCISD for the Grapevine Community Outreach Center located at 3010 Mustang Drive. Chief Salame reviewed the services and programs provided to the community since opening the Police Department Community Outreach Center in January 2006. The portable buildings to be utilized as the Outreach Center are located on the school district's property. The agreement is for an initial three years with successive one year renewals until either party provides 60 days written termination. Motion by Council Member Freed, seconded by Council Member Lease, to approve the interlocal agreement as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 6. ORDINANCE, AMEND CHAPTER 7 BUILDING AND CONSTRUCTION, ARTICLE X, FLOOD DAMAGE PREVENTION Deputy Director of Public Works Stan Laster recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 7, Building and Construction,Article X, Flood Damage Prevention in its entirety to comply with current FEMA requirements. Motion by Council Member Stewart, seconded by Mayor Pro Tem Wilbanks,to approve the ordinance as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2009-33 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING CHAPTER 7, BUILDING AND CONSTRUCTION, ARTICLE X, FLOOD DAMAGE PREVENTION, OF THE CITY CODE OF ORDINANCES OF THE CITY OF GRAPEVINE, TEXAS IN ITS ENTIRETY AS HEREINAFTER DESCRIBED AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 7. Resolution, Change Order and Ratify Purchase, Electrical Wire, Main Street Power Project 4 09/01/09 Public Works Director recommended approval of a change order in the amount of $22,905.93 for the Main Street Power Project and approval of a resolution ratifying the initial purchase of electrical wire from Summit Electric Supply. Motion by Council Member Lease, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2009-33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE RATIFICATION OF STAFF PURCHASE OF 4500 FEET OF ADDITIONAL WIRE FOR THE MAIN STREET POWER PROJECT AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 8. Renew Various Aggregate Materials Annual Contract Public Works Director recommended approval of the renewal of the Various Aggregate Materials Annual Contract to TXI, Inc., Hanson Aggregates, U. S. Silica, Big Sandy Sand and Top Way Properties. Motion by Council Member Lease, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 9. Approve Adopt-An-Area Agreements Parks & Recreation Advisory Board and Parks & Recreation Director recommended approval of Adopt-An-Area Agreements with the Orphey Family for the shoreline south of Scott's Landing Marina from Vineyard View Drive to Chris Craft Drive and the Deem Family for the shoreline south of Scott's Landing Marina from Farris Branch Road southeast to Murrell Road. Motion by Council Member Lease, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 10. Consideration of Minutes 5 09/01/09 City Secretary recommended approval of the minutes of the August 18, 2009 City Council meetings as published. Motion by Council Member Lease, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:38 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 15th day of September, 2009. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 6