HomeMy WebLinkAboutItem 15 - Equipment RentalITEM 0" --- -I�. -- - -
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
,
FROM: BRUNO RUMBELOW, CITY MANAGER m '�'
MEETING DATE: OCTOBER 18, 2011
SUBJECT: APPROVAL TO AWARD BID NUMBER 373-2011, EQUIPMENT
RENTAL SERVICES CONTRACT WITH FOUR OPTIONAL ONE
YEAR RENEWALS
RECOMMENDATION:
City Council to consider approval of Bid 373 -2011 for an annual contract to Fox Rental,
HiWay Equipment, Kirby Smith Machinery, Inc. and Sunbelt Rentals for equipment rental
services as listed in the attached bid tabulation. Annual expenditures will be limited to
the budgeted amount for this service for each department.
FUNDING SOURCE:
Funds are limited to the budgeted amount for each department. Total estimated amount
$80,000.
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid advertisement was posted in
the Fort Worth Star Telegram on August 31 and September 7, 2011. The bid was
opened publicly on September 20, 2011. (See attached bid tabulation)
The purpose of this bid is to establish fixed annual pricing for Heavy Equipment Rental
Services for Public Works operations or other City requirements. The bid is for a one -
year period with options to renew for four additional one -year periods.
There were 24 vendors notified of the bid. Bid packets were sent to eight vendors that
requested it. Four bids were received from the eight vendors that requested it.
This is a multiple award contract based on the various price schedules that were bid.
When a need is identified, the equipment rental order will go to the Vendor whose bid is
the lowest based on our requirements of a daily, weekly, or monthly rental and whether it
needs to be delivered or not. (Bid tabulation is attached).
Staff recommends approval.
October 12, 2011 (3:26PM)
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