HomeMy WebLinkAboutItem 15 - Concrete MaterialsMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: AUGUST 16, 2022
SUBJECT: ANNUAL CONTRACT FOR CONCRETE AND RELATED MATERIALS
RECOMMENDATION: City Council to consider approval of annual contracts for the purchase of
concrete and related concrete materials with 1st Choice Remodeling, NG
Concrete, City Concrete, Burnco Concrete, Wheat Lumber Company,
Ready Cable, Inc. and White Cap.
FUNDING SOURCE: Funds are available in the Capital Projects Streets Fund for an annual
estimated amount of $45,000.
BACKGROUND: The Public Works Department wishes to establish annual contracts for the
purchase of concrete and rebar with the following suppliers:
Concrete Suppliers:
• 1 st Choice Remodeling
• NG Concrete
• City Concrete
• Burnco Concrete
Materials Suppliers
• Wheat Lumber Company
• Ready Cable, Inc.
• White Cap
Due to supply chain issues and the difficulty of obtaining raw materials
used in the production of concrete, concrete suppliers will not provide a
fixed bid cost for concrete produced at their plant. In addition, concrete
suppliers in the area are not accepting new clients and Grapevine has
purchased from the above suppliers in the past. Demand on plant
production varies daily which may limit which suppliers can provide
concrete on the date needed therefore multiple suppliers are needed.
Due to the above concerns, we are not able to follow the standard
Grapevine Purchasing Procedures of openly requesting bids and
reviewing submitted bids for specification compliance and pricing.
It is requested that a non-exclusive award be made to the suppliers listed
above to ensure availability of materials without interruption of road
projects. Purchase Orders will be issued to each supplier on an as -
needed and as -available basis pursuant to unit price quotes. It is
conceivable that one or more of the listed vendors will be utilized on
multiple occasions during the year and in normal purchasing practices
those purchases would be made separately on a project -by -project basis.
As such, those purchases would be separate.
Staff recommends approval.