HomeMy WebLinkAboutItem 07 - Outdoor Warning System ITEM
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER B2-
MEETING DATE: AUGUST 18, 2009
SUBJECT: APPROVAL OF A CHANGE ORDER FOR SOLAR PANELS AS
PART OF THE OUTDOOR SIREN WARNING SYSTEM AND
THE RESOLUTION THAT RATIFIES THE PURCHASE
RECOMMENDATION:
City Council to consider award of a change order to Federal Signal Corporation to add
11 solar panels to the current Outdoor Siren Warning System in the total amount of
$44,112.10 and approval of the resolution that ratifies the initial purchase.
FUNDING SOURCE:
Funds are available in account 121-42281-209-09-000001 Council Quality of Life
Fund/Minor Tools and Apparatus/Police.
BACKGROUND:
This purchase was made as a change order to an existing project in accordance with
Local Government Code Chapter 252, Section 252.048 (d) which states that a contract
may be increased or decreased if the total of all changes are within 25% of the original
contract price. The current and past changes to this contract total 17%.
Council originally approved the purchase of an Outdoor Siren Warning System on
February 17, 2009 with a completion date to be August 1, 2009. The change order is to
add 11 Solar Panels. This change will modify the siren project from four solar panels to
fourteen solar panels. Each siren will be powered by solar power with battery back-up.
Under the original configuration, the majority of the sirens would be powered by
electrical power with battery back-up.
After review of the project by Staff, it was determined that the additional charges to be
incurred for running underground power to the siren site, connection charges from our
electrical provider, and the monthly meter fees and usage charges would far exceed the
cost of installation for the solar panels. It is estimated that over the lifetime of the siren
system, a savings of over $250,000 will be realized by employing the all solar option.
August 13,2009(11:13AM)
In order to remain on schedule for the August 1, 2009 project completion date and with
the approval of the City Manger, Staff issued a purchase order to Federal Signal
Corporation for the purchase of the solar panels.
Staff recommends approval of the resolution to ratify the purchase from Federal Signal
Corporation in an amount not to exceed $44,112.10.
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August 13,2009(11:13AM)
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RESOLUTION NO
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, MAKING FINDINGS OF CERTAIN
FACTS RELATIVE TO THE RATIFICATION OF STAFF
PURCHASE OF 11 SOLAR PANELS AND AUTHORIZING
THE CITY MANAGER TO EXECUTE SAID CONTRACTS
AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE
WHEREAS,the City of Grapevine Fire Department requires 11 Solar Panels for the
completion of an Outdoor Siren Warning System; and
WHEREAS, Federal Signal Corporation was the vendor awarded the project on
February 17, 2009; and
WHEREAS, in order to complete the project by the original completion date of
August 1, 2009 Staff issued a change order to purchase order 17589 for the purchase of
the Solar Panels in the total amount of $44,112.10.
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine ratifies and authorizes
the purchase of 11 Solar Panels from Federal Signal Corporation for a total amount not to
exceed $44,112.10.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 18th day of August, 2009.
APPROVED:
ATTEST:
APPROVED AS TO FORM:
RES. NO. 2