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HomeMy WebLinkAboutItem 24 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of August, 2015 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Sharon Spencer Darlene Freed Mike Lease Chris Coy Duff O'Dell Mayor Council Member Council Member Council Member Council Member Council Member constituting a quorum with Mayor Pro Tem C. Shane Wilbanks absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:48 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: Item 1. Executive Session A. Real property relative to deliberation or the exchange, lease, sale or value of City owned properties (portion of 185 acres owned by City) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:50 p.m. The closed session ended at 7:40 p.m. 08/04/15 Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. Under Section 551.072, Texas Government Code, motion was made to approve the sale of real property to Kubota Tractor Corporation and authorize the City Manager to execute a land sale agreement and an Economic Development 380 agreement and all other associated and necessary agreements to affect this sale. Motion: Freed Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. Call to Order Mayor Tate called the meeting to order at 7:48 p.m. in the City Council Chambers. Invocation Council Member Sharron Spencer delivered the Invocation. Pledge of Allegiance Boy Scout Troop 555 posted the colors and led the Pledge of Allegiance. Item 2. Citizen Comments Carl Young, 4113 Meadow Drive requested a pothole at William D. Tate Avenue and Stone Myers Parkway be repaired. Laura Jenkins, 8101 Canyon Oaks Drive spoke about her son who is in prison for the death of Officer Darren Medlin. Item 3. Grapevine Lake flooding update. Emergency Management Coordinator Elizabeth Dimmick updated Council on the lake levels and road closures and the financial process for Public Assistance. Volunteer Services Liaison Mendie Schmidt updated Council on the volunteer efforts to clean-up the waterways and shoreline areas. K 08/04/15 Item 4. Information Technology Department update. Information Technology Manager John Jennery updated Council on recent projects including the planning of the new data center at the new Public Safety building, active directory redesign, the joint fiber project with Grapevine Colleyville Independent School District, the conversion to Microsoft servers and the email conversion to Microsoft Outlook. GIS Manager John Hunt, GIS Intern Chris Mercy, GIS Applications Programmer Michael Rogers and GIS Analyst Matt Brogan demonstrated the more than thirty different maps that are available to the public and staff, as well as mapping websites produced by the GIS Division. Item 5. Consider a resolution accepting the Certified Tax Rolls having a total appraised value of $10,004,960,942, less exemptions of $3,701,238,563 and having a net taxable value of $6,303,722-379 and take any necessary action Chief Financial Officer Greg Jordan presented this item to Council. Motion was made to approve the resolution accepting the Certified Tax Rolls. Motion: Coy Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-43 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE TAX ROLLS FOR 2015 ON PROPERTY WITHIN THE CITY; AND PROVIDING AN EFFECTIVE DATE Item 6. Consider a resolution authorizing an annual contract with renewals for disaster claims recovery services to Tidal Basin Government Consulting LLC through an established Cooperative Agreement with The Cooperative Purchasing Network (TCPN) and take anv necessary action. Emergency Management Coordinator Elizabeth Dimmick presented this item to Council. This purchase will provide disaster recovery services including Public Assistance (PA) and Hazard Mitigation Grant Program project worksheet development, financial needs assessment, data compilation as it relates reimbursement and audit assistance to maximize financial and physical recovery from the Federal Emergency Management Agency (FEMA) as it relates to the recent flood. The actual cost will be based on the actual time that Tidal Basin works to support staff in this process. This contract is eligible for a 75/25 cost share with FEMA. Motion was made to approve the resolution authorizing an annual contract with Tidal Basin Government Consulting, LLC. Motion: Freed 9 Second: Coy Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-44 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR DISASTER CLAIMS RECOVERY SERVICES THROUGH AN ESTABLISHED COOPERATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 7. Consider an ordinance amending the budget of the Community Quality of Life Capital Projects fund authorizing additional project allocations in the amount of 270,006.29 and take any necessary action. Parks and Recreation Director Kevin Mitchell presented this item to Council. This appropriation will add scoreboards at Bear Creek Park as well as sports lighting and a precast restroom at The REC of Grapevine multi-purpose field. These projects were planned for the future; however, due to the flood most lake park area fields in the City will be unplayable this fall and possibly in the spring. Therefore, these projects have been accelerated to facilitate practices and games for youth sports Motion was made to approve the ordinance amending the budget of the Community Quality of Life Capital Projects fund. Motion: Freed Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE FISCAL YEAR 2014 - 2015 (FY2015) OPERATING BUDGET AS ADOPTED BY ORDINANCE NO. 2014-55, AS AMENDED; PROVIDING A SAVINGS CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 8. Consider a resolution authorizing the purchase of a precast restroom for use at The REC of Grapevine multi-purpose field from CXT Precast Products Inc through an Agreement for Cooperative Purchasing with the National Joint Powers Alliance (NJPA) and take any necessary action. n Parks and Recreation Director Kevin Mitchell presented this item to Council. This purchase adds a restroom to the field at The REC of Grapevine. The proposed restroom will be a small two unit restroom similar to Pickering Park. The restroom is made of concrete and finishes that will complement the exterior of The REC. The purchase of the restroom will not exceed $65,229.29. Motion was made to approve the resolution authorizing the purchase of a precast restroom for the field at The REC of Grapevine. Motion: Lease Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-45 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A PRECAST RESTROOM THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 9. Consider a resolution authorizing the purchase of sports field lighting to the field at The REC of Grapevine from Musco Sports Lighting LLC through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard) and take any necessary action. Parks and Recreation Director Kevin Mitchell presented this item to Council. This purchase adds sports lighting to the field that is currently being installed at The REC of Grapevine. The purpose of the synthetic field, with lights, is for games and practices for the youth soccer program. The purchase of the lights will not exceed $184,777. Motion was made to approve the resolution authorizing the purchase of sports field lighting to the field at The REC of Grapevine. Motion: Freed Second: O'Dell Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 RESOLUTION NO. 2015-46 • 0 OUTA s . Item 10. Consider a Memorandum of Understanding with First United Methodist Church of Grapevine for the reimbursement of VAST Program costs and take any necessary action. Director of Community Outreach Colby Mowery presented this item to Council. The Police Department Community Outreach Center (COC) established the Valuable After School Time (VAST) program. VAST involves tutoring, mentoring, computer labs, and other enrichment opportunities for students with limited access to such resources. First United Methodist Church has agreed to establish a second VAST program to be held at their church. The City will invoice the Church once a month for reimbursement to pay for the extra personnel to operate the program. Motion was made to approve the Memorandum of Understanding with First United Methodist Church of Grapevine. Motion: Lease Second: Freed Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Consent Agenda Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No items were requested to be removed. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 11. Consider canceling the September 1 2015 City Council meeting due to lack of a quorum of the City Council. City Manager Rumbelow recommended approval of this item. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 12. Consider award of an annual contract with Unum and Voya Financial for employee insurance policies including basic life accidental death and dismemberment dependent life, voluntary short term disability, accident and critical illness policies C 08/04/15 Chief Financial Officer Jordan recommended approval of contracts with Unum and Voya Financial. There will be a cost savings of 5% from Fiscal Year 2015 to Fiscal Year 2016 for Unum life/accidental death and dismemberment and long term disability. Cost for the voluntary products remains the same. The cost for the programs is $150,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 13. Consider award of an annual professional service contract to the Huguley Assessment Center to provide medical physicals on an annual basis for Fire and Police Department personnel. Fire Chief Darrell Brown recommended approval of this item. The Grapevine Fire Department has been conducting medical physicals annually for firefighters since 2006. The Grapevine Police has been conducting medical physicals annually for police department personnel since 2010. All physicals are conducted on-site in Grapevine. Huguley has been providing these services for the past three years. The costs will not exceed $67,145. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 14. Consider a resolution authorizing the purchase of Microsoft Exchange enterprise licenses and software maintenance from SHI Government Solutions Inc through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. Information Technology Manager Jennery recommended approval of this item. This purchase request is for an initial nine months with two optional, one-year renewals of Microsoft hosted Exchange services in an amount not to exceed $16,756.20. The annual subscriptions will enable IT Staff to migrate current Novell GroupWise users to Exchange Online (Outlook). Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 N RESOLUTION NO. 2015-47 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE MICROSOFT HOSTED EXCHANGE SERVICES THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE D2&TE Item 15. Consider renewal of annual contracts with Arbor Masters Tree Service as the primary vendor and Preservation Tree Service as the secondary vendor for tree maintenance services. Parks and Recreation Director Mitchell recommended approval of this item. Funding for this purchase is limited to the budgeted amount by each department in an estimated annual amount of $300,000.00. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Item 16. Consider renewal of an annual contract for law enforcement uniforms with Red the Uniform Tailor through an Interlocal Cooperative Agreement with the City of Frisco, Texas. Police Chief Eddie Salame recommended approval of this item. The purpose of this contract is to establish fixed annual pricing for law enforcement uniforms on an as - needed basis. Red the Uniform Tailor has agreed to renew with price increases from 2% to 5% on many items due to increases in labor cost and raw materials used in the manufacturing of products awarded. There are several items not affected by increases and pricing remained the same for these products. The contract is for an estimated annual amount of $100,000.00 Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 08/04/15 Item 17. Consider the minutes of the July 21 2015 Regular City Council meeting City Secretary Tara Brooks recommended approval of the minutes as presented. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Spencer Ayes: Tate, Spencer, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 Motion was made to adjourn the meeting at 8:56 pm. Motion: Lease Second: Coy Ayes: Tate, Wilbanks, Freed, Lease, Coy and O'Dell Nays: None Approved: 6-0 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of August, 2015. ATTEST: Tara Brooks City Secretary SK6 "D William D. Tate Mayor E