HomeMy WebLinkAboutItem 18 - Janitorial SuppliesTAW
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: NOVEMBER 15, 2011
SUBJECT: APPROVAL TO AWARD RENEWAL OF BID 330 -2010 FOR
JANITORIAL SUPPLIES
RECOMMENDATION:
City Council to consider approval to award renewal of Bid 330 -2010 to Empire Paper
Company for janitorial supplies and paper goods to be purchased on an as- needed
basis. Annual contract expenditures will be limited to the budget amount approved.
FUNDING SOURCE:
Funds are available in account 100 -14111 -0000 General Fund/Warehouse Inventory
$19,000.
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid was advertised in the Fort
Worth Star Telegram on October 22, 2009 and October 29, 2009. The contract was for
an initial one -year period with four, one -year renewal options. If approved this would be
for the second renewal option period. Bids were issued to four vendors with all four
vendors responding. The bid tabulation is attached for review.
The purpose of this bid was to establish fixed annual pricing on 81 items for the
purchase of janitorial and industrial products on an as- needed basis by the Warehouse.
These products are used primarily by the Facility Services Division of Public Works, but
may be used by other departments as needed.
Council approved awarding the contract to Empire Paper Company on November 17,
2009 and the first renewal on December 7, 2010. Empire Paper Company has agreed to
renew the contract with a price increase of 9.3% due to an increase of raw material cost.
Empire Paper Company has provided this service in the past with satisfactory results.
Staff recommends approval.
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