HomeMy WebLinkAboutItem 21 - Ticket Writing Solution STEM' +
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 20, 2009
SUBJECT: APPROVAL TO PURCHASE AN E-CITATION/MOBILE TICKET
WRITING SOLUTION FOR THE POLICE DEPARTMENT
RECOMMENDATION:
City Council to consider the purchase of an e-citation/mobile ticket writing system from
Brazos Technology in the total amount of$253,340.
FUNDING SOURCE:
The purchase price for the e-citation/mobile solutions, the associated components, and
software is $253,340 and will be funded through the sale of certificates of obligation.
Revenues received by the Municipal Court Technology Fund will repay the certificate of
obligations.
BACKGROUND:
This purchase will be made in accordance with an existing Interlocal Agreement with the
City of Frisco, Texas as allowed by Texas Local Government Code, Section 271.102.
Bids were taken by the City of Frisco and a contract was awarded to Brazos River
Technology on May 5, 2009. The City of Grapevine entered into the interlocal agreement
with the City of Frisco on September 6, 2009 in order to allow each City to participate in
mutual contracts. The interlocal agreement is beneficial to the City of Grapevine by
combining contract quantities or provided potential business and thereby reducing
procurement costs.
Historically, Police Departments who issue handwritten citations have approximately
10% of the citations dismissed due to legibility, leaving required information off of the
citation, noting an incorrect violation or other vital information. With the purchase of e-
citation devices, legibility issues will be non-existent, fields can be set to require
completion before an Officer prints out the violators copy and all State Traffic Laws and
City Ordinances can be pre-programmed into the devices. The e-citations/mobile
solutions equipment reduces workload, as it allows the citation data to be electronically
transferred into the Court system, eliminating the large majority of the daily manual entry
of information. This has been estimated at 75% of one person's job.
October 15,2009(9:29AM)
Though the devices will be used by City Departments that issue citations (Police, Code
Enforcement, and Fire), the devices have multiple applications which allow any desired
form to be completed and downloaded electronically. They also provide the ability to
obtain bar-coded information, recording conversation, and capturing photographic
evidence.
Staff recommends approval of the purchase of the e-Citation Ticket Writers from Brazos
Technology in an amount not to exceed $253,340.00.
October 15,2009(9:29AM)