HomeMy WebLinkAboutItem 14 - Tree Maintenance ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: SEPTEMBER 6, 2022
SUBJECT: AWARD OF CONTRACTS FOR TREE MAINTENANCE SERVICES
RECOMMENDATION: City Council to consider approval of the contracts to Smith Lawn and Tree
as the primary vendor and Arbor Masters Tree Service as the secondary
vendor for tree maintenance services for the Parks and Recreation
Department.
FUNDING SOURCE: Funding is available in the General Fund in an estimated annual amount
of $350,000.
BACKGROUND: The purpose of this contract is to establish fixed hourly rates for a variety
of tree maintenance services on an as -needed basis.
Bids were taken in accordance with Local Government Code Chapter 252,
Subchapter B, Section 252.021 (a) and Section 252.041 (a). The bid
advertisement was posted in the Fort Worth Star Telegram on July 7 and
14, 2022. RFB 515-2022 was issued through the City eBid system with
989 invitations sent out through the eBid procurement system. Twelve
vendors viewed and downloaded the RFB and five responses were
received. The contracts will be for an initial one-year period with nine,
one-year optional renewals. The bid was opened electronically and
publicly on July 29, 2022 at 2 pm.
Based on the evaluation of the bid by the Parks and Recreation
Department and Purchasing, it was determined that the award be made to
Smith Lawn and Tree as the primary vendor and Arbor Masters Tree
Service as the secondary vendor to assure availability if the primary
vendor is unable to respond. The vendors submitted the lowest
responsive and responsible bids meeting specifications for all line items.
Staff recommends approval.
Ir.911Kh