HomeMy WebLinkAboutItem 09 - Equipment Rental BEM
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER fJ
MEETING DATE: JUNE 2, 2009
SUBJECT: AWARD OF BID 319-2009, ANNUAL CONTRACT FOR
EQUIPMENT RENTAL SERVICES
RECOMMENDATION:
City Council to consider award of an annual contract to Fox Rental, Howard McAnear
Equipment, and Hi-Way Equipment Company for the purchase of Equipment Rental
Services. Annual Contract expenditures will be limited to the budget amount approved
for this commodity. The bid tabulation is attached for review.
FUNDING SOURCE:
Funds are available in accounts 174-43301-090-000 Street Maintenance /Capital
Replacement/Transportation Infrastructure Maintenance in the amount of$50,000.
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). Notice to bidders was published in the
Fort Worth Star Telegram on April 23, 2009 and April 30, 2009. Bids were opened and
publicly read aloud on May 8, 2009.
The purpose of this bid is to establish fixed annual pricing for Heavy Equipment Rental
Services for Public Works operations or other City requirements. Bids were issued to 11
vendors and daily, weekly and monthly pricing was requested on 41 items. Four vendors
responded to the request. Fox Rental was low bid on 21 items, Howard McAnear
Equipment was low on 10 items, Hi-Way Equipment Company was low on three items
and there were seven items that received no bids. A listing of the lowest bids by item is
shown on the summary page of the bid tabulation.
Both Fox Rental and Howard McAnear Equipment have met the requested bid
specifications and have performed satisfactorily on past rental contracts. Hi-Way
Equipment rental met the bid specifications and have performed satisfactorily by
references obtained.
May 28,2009(12:51 PM)
Staff recommends contract awards to Fox Rental, Howard McAnear Equipment, and Hi-
Way Equipment Company for Equipment Rental Services in accordance with their
respective low bid items for each vendor. All no bid items will be individually bid or re-bid
to obtain annual contract pricing.
GR
May 28,2009(12:51 PM)
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